HomeMy WebLinkAboutResolutions - 2022.06.07 - 35570cr
COUNTY MICHIGAN
BOARD OF COMMISSIONERS
June 7, 2022
MISCELLANEOUS RESOLUTION 922-194
Sponsored By: William Miller III
Board of Commissioners - Road Improvement Fiscal Year 2022 Appropriation with Charter Township of
Milford for Tri-Party Road Improvement Program - Project No. 56821
Chairperson and Members of the Board:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road
Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction,
maintenance and repair of roads under the supervision, direction and control of the Road Commission for
Oakland County (RCOC); and
WHEREAS on September 29, 2021, the Oakland County Board of Commissioners approved Miscellaneous
Resolution #21378 which appropriated $2,000,000 for the FY 2022 Tri-Party Road Improvement Program
allocation for projects managed by the RCOC; and
WHEREAS the Charter Township of Milford, along with the RCOC, has identified a project and said project is
ready to be undertaken immediately; and
WHEREAS the project meets the terms and conditions of the Tri-Party Road Improvement Program and the
local cost participation agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
the project submitted by the Charter Township of Milford and authorizes the transfer of Tri-Party Road
Improvement Program funds in the amount of $106,919 from Non -Departmental Transfers appropriation
(9090101).
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the
quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services, and the Charter
Township of Milford.
BE IT FURTHER RESOLVED that the FY 2022 budget shall be amended as described in the attached
Schedule A — Budget Amendment.
Chairperson, the following Commissioners are sponsoring the foregoing Resolution: William Miller III.
J Date: June 07, 2022
David Woodward, Commissioner
J-W �L a . L
ou
Date: June 09, 2022
Hilarie Chambers, Deputy'County Executive II
#' Date: June 09, 2022
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2022-05-18 Economic Development & Infrastructure - recommend to Board
2022-06-07 Full Board
VOTE TRACKING
Motioned by Commissioner Penny Luebs seconded by Commissioner Eileen Kowall to adopt the attached Road
Improvement : Fiscal Year 2022 Appropriation with Charter Township of Milford for Tri-Party Road
Improvement Program - Project No. 56821.
Yes: David Woodward, Michael Gingell, Michael Spisz, Karen Joliat, Kristen Nelson, Eileen Kowall,
Christine Long, Philip Weipert, Gwen Markham, Angela Powell, Thomas Kuhn, Charles Moss, Marcia
Gershenson, William Miller III, Yolanda Smith Charles, Charles Cavell, Penny Luebs, Janet Jackson, Gary
McGillivray, Robert Hoffman, Adam Kochenderfer (21)
No: None (0)
Abstain: None (0)
Absent: (0)
Passed
ATTACHMENTS
1. Schedule A - Budget Amendment - Project No. 56821
2. 14G 56821 Local Cost -Duck Lake Road Milford Twp
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 7, 2022, with
the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at Pontiac,
Michigan on Tuesday, June 7, 2022. 1
Lisa Brown, Oakland County Clerk/Register of Deeds
Oakland County, Michigan
Board of Commissioners - Fiscal Year 2022 Appropriation with the Charter Township of Milford for Tri-Party Road Improvement Program — Project No. 56821
Schedule "A" DETAIL
Operating Fund Budget
RIE I Fund Name ( Division Name I Fund # I Division # I Program # I Account #I Unit (OU) ( AffiliateI Reference I Project
t I ProJect # IActivitylAnalysisl Account Title
E General Fund Non -Department FND10100 CCN9010101 PRG153010 SC740135 Road Commission Tri-Party
E General Fund Non -Department FND10100 CCN9090101 PRG196030 SC740136 Road Commission Tri-Party
Total Expenditures
FY 2022 FY 2023 FY 2024
Amendment Amendment Amendment
$ 106,919 $ - $ -
(106,919) - -
14G
Quality Life through Good Roads "We Care"
Inter -Departmental Memorandum
DATE: April 21, 2022
To: Samuel Fitzer, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor %C7N
Roc
74pprU
05/05/2022
Quarles / Fowkes
PROJECT •DUCK LAKE -•D
COMMERCEEAST ROAD TO COOLEY LAKE -••D
LOCAL• PROGRA
CHARTER TOWNSHIPOF • r
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Milford for the resurfacing of Duck
Lake Road from East Commerce Road to Cooley Lake Road. Construction on this project
is expected to begin this summer.
The Charter Township of Milford has elected to use the Tri-Party Program of $320,756 to
partially fund the estimated total project cost of $400,000. Our share is estimated to be
$186,162 and is in the FY22 budget.
The project is in the districts of County Commissioners Phil Weipert, Christine A. Long,
Eileen Kowall, and Bob Hoffman. The agreement is in our standard approved format,
and I recommend Board approval and authorize the Managing Director to execute the
agreement on behalf of the Board.
TGN/II
Attachments Samuel u,g-,,y sign.. oy pan ——er
DN: cn=Samuel Fitter,
o=Engineering Department,
ou=Dlrector,
Fitzer emall-sfltzer@rcoc.org, c=US
Department Review t,%F6vaT "
Digitally signed by Gary
Gary Piotrowicz
Piotrowicz Date: 2022.04.2714:46:02
-04'00'
MDO Review / Concur
CONSTRUCTION
Duck Lake Road
East Commerce Road to Cooley Lake Road
Charter Township of Milford
Board Project No. 56821
This Agreement, made and entered into this 5th day of May , 2022,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Milford, hereinafter referred
to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the resurfacing of
Duck Lake Road from East Commerce Road to Cooley Lake Road, as described in Exhibit "A",
attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS the estimated total cost of the PROJECT is $400,000; and
WHEREAS, said PROJECT involves certain designated and approved Tri-Party Program
funding in the amount of $320,756, which amount shall be paid through equal contributions by
the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the
PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor. Any costs incurred by the
BOARD prior to this agreement date shall be allowable.
3. The estimated total PROJECT cost of $400,000 shall be invoiced in the following order:
a. Tri-Party Program funding in the amount of $320,756.
b. The BOARD shall contribute $79,244 toward the PROJECT.
c. Any PROJECT costs above the Tri-Party Program funding of $320,756 will be
funded 100% by the BOARD.
4. Upon execution of this agreement, � the BOARD shall submit an invoice to the
COMMUNITY in the amount of $106,919 (being 100% of the COMMUNITY'S Tri-Party
contribution).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $106,919 (being 100% of the
COUNTY'S Tri-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Duck Lake Road - 2 -
Charter Township of Milford
Project No. 56821
3/17/2022
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS OF THE
COUNTY OF OAKLAND
A Public Body Corporate
Digitally signed by Dennis
Dennis Kolar Kolar
Date: 2022.05.05
By 12:07:39-04'00'
Its Managing Director
CHARTER TOWNSHIP OF MILFORD
Duck Lake Road - 3 -
CharterTownship of Milford
Project No. 56821
3/17/2022
EXHIBIT
TRI-PARTY PROGRAM
Duck Lake Road
East Commerce Road to Cooley Lake Road
Charter Township of Milford
Board Project No. 56821
Resurfacing of Duck Lake Road from East Commerce Road to Cooley Lake Road.
ESTIMATED PROJECT COST
Contractor Payments
COST PARTICIPATION BREAKDOWN
COMMUNITY
ITri-Party Program Funds $106,919
(Contribution
TOTAL $106,919
Duck Lake Road - 4 -
Charter Township of Milford
Project No. 56821
3/17/2022
$400,000
COUNTY BOARD
TOTAL
$106,919 $106,918
$320,756
$79,244
$79,244
$106,919 $186,162
$ 00,000