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HomeMy WebLinkAboutMinutes - 2001.01.22 - 35593WILLIAM R. PATTERSON Chairperson SHELLEY G. TAUB Vice Chairperson GEORGE SUAREZ Minority Vice Chairperson January 22, 2001 The meeting of the General Government Committee was called to order at 2:00 p.m. by Chairperson Patterson, in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Shelley G. Taub, George Suarez, Thomas A. Law, H ugh Crawford, Chuck Moss, Peter H. Webster, Ruel E. McPherson, Michelle Friedman Appel. COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT CLERK/REGISTER OF DEEDS G. William Caddell, Clerk/Register Pat Campbell, Deputy EXECUTIVE OFFICE Bob Daddow, Assistant Deputy FISCAL SERVICES Prentiss Malone, Analyst INFORMATION TECHNOLOGY Phil Bertolini, Director MANAGEMENT & BUDGET Jeff Pardee, Director PERSONNEL Judy Eaton, Director Lois Koeber, Supervisor FREE PRESS Kathleen Gray LARSEN & ASSOCIATIONS Mel Larsen, Lobbyist OLHSA Ron Borngesser, CEO AREA AGENCY OF AGING Jim McGuire, Planning Director Leslie Johnson, Community Planner ROAD COMMISSION Brent Bair, Managing Director BOARD OF COMMISSIONERS Larry Obrecht, District #3 James H. VanLeuven, Jr., Director Sheryl Mitchell, Analyst Harvey Wedell, Analyst Helen Hanger, Committee Coordinator PUBLIC COMMENT: Mr. Larsen was introduced to new members of the committee. He provided a bri ef synopsis on OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Thomas A. Law Hugh Crawford Chuck Moss Peter H. Webster Ruel E. McPherson Michelle Friedman Appel GENERAL GOVERNMENT COMMITTEE Page 2 January 22, 2001 current legislation issues that may affect Oakland County, including proposed increases for jury fees and recorders’ fees, addressing standards, road funding and revisions to the drain code. Mr. Larsen also noted that the Department of Community Health has issued a ruling to the Family Independence Agency stating that delinquents assigned to juvenile institutions are no longer automatically Medicaid eligible. He asked that Mr. Patterson identify members of the committee who would be willing to work with him on these issues. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the minutes of January 10, 2001 as printed. Supported by Suarez. Motion carried on a voice vote. DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – TAKE THE PLEDGE REIMBURSEMENT AGREEMENT The Health Division has applied for and been awarded $16,737.00 in reimbursement funding from Michigan State University to enhance existing population based efforts to reduce health risks through increasing physical activity and fruit and vegetable consumption in the City of Pontiac. Taub moved approval of the attached suggested Resolution. Supported by Friedman Appel. Motion carried unanimously on a roll call vote. INFORMATION TECHNOLOGY – CREATION OF DEPUTY DIRECTOR – INFORMATION TECHNOLOGY CLASSIFICATION, DELETION OF ONE IT TRAINING SPECIALIST POSITION AND CREATION OF ONE DEPUTY DIRECTOR – IT POSITION As a result of significant growth in the Information Technology Department (IT), resulting from expansion of project responsibilities requiring the creation of two new divisions and 63 additional employees, administrative requirements for IT have been reviewed and it is proposed to create one Proprietary Revenue position of Deputy Director. To reduce the cost of the proposed new position, one PR position of IT Training Specialist will be deleted. Ms. Friedman Appel asked that the Committee receive an overview of IT operations, priorities and designated fund balances for the next meeting. Ms. Taub requested that salary ranges for positions proposed to be deleted be included in the future for reference. Ms. Eaton explained that the salary range for the Deputy Director was established between that of the IT Director and IT Managers. Taub moved approval of the attached suggested R eport. Supported by Suarez. Motion carried unanimously on a roll call vote. GENERAL GOVERNMENT COMMITTEE Page 3 January 22, 2001 DEPARTMENT OF INFORMATION TECHNOLOGY – YEAR 2000 INFORMATION TECHNOLOGY USER RATES Mr. Pardee presented the Year 2001 Information Technology User Rates, indicating that this wa s the fifth annual rate review performed since the User Rate Structure was revised in1996, at which time the existing 900 cost centers were reduced to fewer than two dozen. Rates include depreciation of hardware and software costs; overhead costs for non -billable personnel and operating expenses and Internal Service Fund costs which include Building Space Allocation. Projected revenues now reflect full cost recovery as a result of Fund Balance reductions required by OMB Circular A-87. Mr. Webster asked if information on the basis of those artificially low rates previously used to meet A-87 requirements could be made available to commissioners. Mr. Pardee indicated this information could be provided by contacting his office. Friedman Appel moved approval of the attached suggested Report. Supported by Taub. Motion carried unanimously on a roll call vote. BOARD OF COMMISSIONERS – OAKLAND COUNTY SENIOR SUMMIT TASK FORCE – REAUTHORIZATION AND REAPPOINTMENT As a result of all committees expiring at the close of the previous session, Ms. Taub indicated that it would be necessary to reauthorize the Senior Summit Task Force so that they may complete the original charge per MR #00166. Taub moved approval of the attached suggested Resolution. Supported by C rawford. Motion carried unanimously on a roll call vote. MR #01003 – BOARD OF COMMISSIONERS – FORMATION OF A SNOW EMERGENCY STUDY GROUP Mr. Obrecht explained that the proposal to establish a Snow Emergency Study Group was a result of this previous December’s snowstorms, which resulted in large accumulations, requiring the Road Commission to focus on primary arteries, leaving secondary and subdivision roads as a lower priority due to a lack of resources. Mr. Bair advised the committee that six additional people were being added to the maintenance fleet next year, but with the County’s growth rate and an estimated 22 miles of subdivision roads being added each year, this is insufficient. Enough contractors were brought in on the second day of the storm to handle two of three rural areas. Many contractors had already been hired by private business owners to clear snow and, as a result, were unavailable. It is now difficult to get contractors to bid because they have not been utilized as a result of many y ears of low snow accumulations. Several communities will be taking over maintenance of County roads, including Troy, Clawson and Novi. Funding will be shifted accordingly. Taub moved approval of the attached suggested Report. Supported by Moss. Taub moved to amend the resolution as follows: GENERAL GOVERNMENT COMMITTEE Page 4 January 22, 2001 NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the formation of a Snow Emergency Study Group consisting of eleven (11) TWELVE (12) members, five (5) of which shall be appointed by the Chairperson of the Board of Commissioners consisting of three (3) Commissioners and two (2) citizens; two (2) THREE (3) members appointed by the County Executive; one (1) member appointed by the Drain Commissioner; and three (3) members appointed by the Road Commission of Oakland County, one of which shall be a District Superintendent. Supported by Crawford. Motion to amend carried on a voice vote. Main motion, as amended, carried on a roll call vote with Friedman Appel, Suarez and Law voting no. MR #01007 – BOARD OF COMMISSIONERS – SUPPORT FOR APPROPRIATIONS TO IMPLEMENT THE FEDERAL CLEAN WATER ACT The resolution urges federal legislators to appropriate adequate funding to implement the Clean Water Act of 1972, as amended in 1977, for counties and local communities. Moss moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. MR #01009 – BOARD OF COMMISSIONERS – SUPPORT FOR ESTABLISHING A STATEWIDE UNIFORM VOTING SYSTEM Ms. Taub stated that the resolution supported Secretary of State Candice Miller’s proposal to establish a committee to review current voting systems and the possibility of creating a uniform statewide voting system. Mr. Caddell advised the committee that he would be involved in an advisory capacity. A copy of an article regarding the push for new ballot technology was distributed to the committee and placed on file. Moss moved approval of the attached suggested Resolution. Supported by Crawfor d. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Oakland County Senior Advisory Council Minutes – October 16, 2000 B. Fire Records Management System Minutes – December 6, 2000 C. Fire Records Management System Minutes – January 10, 2001 GENERAL GOVERNMENT COMMITTEE Page 5 January 22, 2001 D. CLEMIS Minutes – December 8, 2000 E. GIS Steering Committee Agenda – January 12, 2001 F. Orion Township Resolution Opposing Area Code Overlay G. Oakland County Community Mental Health Board Meeting Agenda 1/16/01 H. OLHSA Board of Directors Agenda Packet – 11/22/00 (on file) Law moved to receive and file the communications. Supported by Moss. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 4:02 p.m. ________________________ _______________________________ Helen Hanger, James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.