Loading...
HomeMy WebLinkAboutMinutes - 2001.01.23 - 35595 January 23, 2001 The meeting was called to order by Chairperson Palmer at 8:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Peter H. Webster Lawrence A. Obrecht, John Garfield, Nancy Dingeldey, Terry Sever, William Brian and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT: Tim Melton OTHERS PRESENT: Drain Commission John McCulloch, Commissioner Doug Buchholz, Manager Kevin Larsen, Chief Deputy Jim Porter, Special Projects Engineer Bill Klockow, Manager Philip Sanzica, Assistant Chief Engineer Facilities Management Dave Ross, Director Fac. Maint. & Operations Richard Johnston, Manager Facilities Engineering Paul Hunter, Manager Community & Economic Dev. Dennis Toffolo, Director Planning & Econ. Dev. Serv. Dan Hunter, Manager Mary Langhauser, Supervisor Catherine Day, Loan Coordinator Community Development Karry Rieth, Manager Gordon Lambert, Chief of Operations Personnel Nancy Scarlet, Manager Human Resources Central Services David VanderVeen, Director Corporation Counsel Judy Cunningham Joseph Colaianne, Assistant Counsel Executive Office Gerald Poisson, Assistant Deputy Board of Commissioners Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator Public Comment None OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson Planning & Building Committee Page 2 January 23, 2001 Approval of Previous Minutes – December 5, 2000 Garfield moved to amend the minutes to read, “Mr. Bacon distributed copies of the report regarding the Cross County Trail Project. Mr. Ross of Facilities Management distributed copies of the 2000 Facilities Report.” And approve the minutes as amended. Supported by Obrecht. Motion carried on a voice vote. Consent Agenda Chairperson Palmer notified Committee members they should contact Commissioner Webster to identify the facilities on the 2001 Facility Inspection List they wish to inspect. Garfield moved to receive and file the items on the Consent Agenda. Supported by Obrecht. Motion carried on a voice vote. Chairperson Palmer, at the request of Drain Commissioner McCulloch, indicated Agenda Item #3, Drain Commission Overview, would be moved to Agenda Item #1. There were no objections. DRAIN COMMISSION OVERVIEW Drain Commissioner McCulloch introduced members of his staff who provided the Committee with a summary of anticipated projects for 2001. Commissioner Sever requested the Drain office provide the Committee with additional information regarding drain capacity, where sewer and drain systems begin and end, which communities have dual or closed systems and a better understanding of the sewer “backup” issue. DRAIN COMMISSIONER – INTERLOCAL AGREEMENTS FOR ILLICIT DISCHARGE ELIMINATION SERVICE The City of Southfield has requested assistance from the Oakland County Drain Commissioner in performing illicit discharge elimination services. The municipality has agreed to reimburse the County as per their interlocal agreement. Obrecht moved approval of the attached suggested resolution with the addition of a BE IT FURTHER RESOLVED paragraph as follows: “BE IT FURTHER RESOLVED, that the Drain Commissioner is hereby authorized to extend this Interlocal agreement for illicit discharge elimination services with the City of Southfield subject to compliance with Article IV 4.1 –0 45.5 as well as all other conditions set forth in the Planning & Building Committee Page 3 January 23, 2001 agreement.” Supported by Garfield. Motion carried unanimously on a roll call vote with Melton and Dingeldey absent. DRAIN COMMISSIONER/ADMINISTRATION – CREATION OF TWO NEW CLASSIFICATIONS AND SPECIAL REVENUE POSITIONS The Drain Commissioner operates and maintains a large variety of above and below ground facilities needed to provide the water, sanitary sewer, storm drain, and lake level services used by the various cities, villages and townships in Oakland County. In an effort to best serve the County the Drain Commissioner is requesting the establishment of two new classifications and staff positions to provide appropriate drainage district support services. One position dedicated to providing legal representation for the non-county Chapter 20 and Chapter 21 drainage districts and one position dedicated to managing the risk associated with the Drain Commissioner’s non-county Chapter 20 and Chapter 21 construction, maintenance and operation duties. Obrecht moved approval of the attached suggested resolution. Supported by Gregory. Motion carried unanimously on a roll call vote with Melton absent. Chairperson Palmer requested Drain Commissioner McCulloch report to the Planning & Building Committee on a semi-annual basis on the activities of the Drainage District Legal Counsel and the Drainage District Insurance Administrator positions to be created. PLANNING AND ECONOMIC DEVELOPMENT OVERVIEW Mr. Toffolo introduced his staff and distributed a list of major accomplishments for the year 2000. Mr. Hunter described the comprehensive business assistance; economic/demographic information; maps and aerial photography plus comprehensive community planning and design services offered by the Development and Planning Division. Mr. Almstadt explained that Workforce Development establishes programs to prepare dislocated workers and economically disadvantaged youth and adults for participation in the labor force. Garfield moved to receive and file. Supported by Gregory. Motion carried on a voice vote. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (CADILLAC IRON, INC. PROJECT) – OXFORD CHARTER TOWNSHIP The Economic Development Corporation of Oakland County recommends the approval of the Cadillac Iron, Inc. Project involving the acquisition of land in Oxford Charter Township, construction of an approximately 22,000 square foot manufacturing facility and acquisition of machinery and equipment. Total project cost $2,000,000. Planning & Building Committee Page 4 January 23, 2001 Obrecht moved approval of the attached suggested resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Melton absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (SCHAIN MOLD & ENGINEERING, INC. PROJECT) – CITY OF ROCHESTER HILLS The project consists of the acquisition and renovation of a 31,538 square foot manufacturing facility. Equipment, furniture and fixtures will be purchased. Total cost of the project is $2,500,000. The number of permanent jobs to be created is 14 with retention of 63 positions. Garfield moved approval of the attached suggested resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Melton absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (SCHAIN MOLD & ENGINEERING, INC. PROJECT)- CITY OF ROCHESTER HILLS It is necessary to confirm the County Executive’s appointment of William W. Benson and Paul Rizzadi, who are representative of neighborhood residents and business interests likely to be affected by this Project, to the Board of Directors of the Economic Development Corporation of Oakland County. These directors will cease to serve when the Project is either abandoned or, if undertaken, is completed in accordance with the Project Plan. Garfield moved approval of the attached suggested resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Melton absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (CRANBROOK EDUCATIONAL COMMUNITY PROJECT) – CITY OF BLOOMFIELD HILLS This proposed project consists of the installation of a campus-wide integrated administrative software and communication system with related computer equipment, fiber cabling, and other related infrastructure equipment. The project also consists of the procurement and installation of campus security systems and equipment; repair and restoration of community buildings, and a road system including parking areas. The total cost of the project is $10,000,000. The number of permanent jobs created is four with retention of 525 positions. Dingeldey moved approval of the attached suggested resolution. Supported by Sever. Planning & Building Committee Page 5 January 23, 2001 Motion carried unanimously on a roll call vote with Melton absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (CRANBROOK EDUCATIONAL COMMUNITY PROJECT) – CITY OF BLOOMFIELD HILLS It is necessary to confirm the County Executive’s appointment of Virginia Fox and James Vlasic, who are representative of neighborhood residents and business interests likely to be affected by this Project, to the Board of Directors of the Economic Development Corporation of Oakland County. These directors will cease to serve when the Project is either abandoned or, if undertaken, is completed in accordance with the Project Plan. Garfield moved approval of the attached suggested resolution. Supported by Webster. Motion carried unanimously on a roll call vote with Melton absent. COMMUNITY DEVELOPMENT OVERVIEW Ms. Reith and Mr. Lambert explained this Division uses federal funds to improve the lives of Oakland County’s residents and communities by providing human services to low and moderate-income residents and revitalizing neighborhoods. Dingeldey moved to receive and file the documents distributed. Supported by Sever. Motion carried on a voice vote. SOLID WASTE OVERVIEW Mr. Seaman was unable to attend the meeting. CENTRAL SERVICES OVERVIEW Mr. VanderVeen described the Divisions of Central Services; Support Services, providing mail, printing, vehicle fleet acquisition and maintenance and records retention services to County Departments and the Aviation Division responsible for the operation of three County owned airports. FACILITIES MANAGEMENT OVERVIEW Facilities Management is comprised of two divisions, Facilities Engineering and Facilities Maintenance and Operations. These divisions are responsible Planning & Building Committee Page 6 January 23, 2001 for the design and construction of buildings plus building safety, custodial services, grounds operations and maintenance and operations for the County complex. Brian moved to receive and file the Facilities Management Annual Report. Supported by Webster. Motion carried on a voice vote. OFFICE BUILDING REUSE SPACE STUDY In May 2000 Oakland County purchased the Oakland Schools Administration Building and engaged Spectrum Strategies to provide a space reuse study. It is anticipated this study will impact the 1998 Courthouse Master Plan Study and require some modifications to its conclusions and recommendations for the proposed renovation of and addition to the courthouse. Facilities Management recommends the Planning and Building Committee Report to the Finance Committee to extend the existing contract with Spectrum Strategies’ parent firm, Harley Ellis, in the amount of $81,200 and establish and fund the project in the amount of $90,000. Webster moved to report to the Finance Committee recommending the contract with Harley Ellis dated July 17, 1997 be extended to include the Office Building Reuse Space Study. Supported by Brian. Motion carried on unanimous roll call vote with Melton absent. Commissioner Obrecht suggested the “Office Building Reuse Space Study” be introduced at a Caucus meeting to gather input from all commissioners before the Planning and Building Committee recommends facility renovations. WORK RELEASE – ARCHITECT/ENGINEERING CONSTRUCTION MANAGER The Department of Facilities Management, Facilities Engineering Division, recommends the following actions be taken: 1. Facilities Management, assisted by Corporation Counsel, negotiate a contract with Arcadis Giffels for professional design services for the Work Release Facility Project and return to the Committee for approval. 2. Approval of a Construction Manager delivery system of construction for this project. 3. Authorization for Facilities Management to advertise for request for proposals for construction manager. 4. Establish a Construction Manager Selection Committee to review Construction Manager proposals consisting of: Two members of the Planning & Building Committee; Two members from the Sheriff’s Department; Two members from Facilities Management; and the Chairperson of the Building Authority. Chairperson Palmer made the following recommendations for the Construction Planning & Building Committee Page 7 January 23, 2001 Manager Selection Committee: Planning & Building – Commissioners Palmer and Brian Sheriff’s Department – to be designated by the Sheriff Facilities Management – Paul Hunter and Dave Ross (or his designee) Chairperson of the Building Authority – Ken Strobel (or his designee) Webster moved to approve the above mentioned recommendations. Supported by Garfield. Motion carried on a unanimous roll call vote with Melton and Obrecht absent. OVERVIEW OF JAIL RENOVATIONS AND ADDITION PROJECTS – PHASES 1 & 2 CHANGE IN SCOPE OF JAIL RENOVATIONS AND ADDITION – PHASE 1 In December of 2000 the Planning & Building Committee approved Facilities Management’s recommendation to enter into contracts with both an architect and a construction manager for the Jail Renovations & Addition Project. A part of Phase 1 was to relocate the Crime Lab to the basement of the old morgue even though this would not provide adequate long-term space. Recently part of the Community Mental Health Building has become vacant and would provide adequate space for the Crime Lab thereby eliminating a subsequent move. Units nonessential to actual jail operations, administration, detective bureau, and support control services could also be moved to the CMH building opening up space to expand the clinic, locker rooms, provide facilities for female employees and install additional cell space. Dingeldey moved to receive and file these items. Supported by Garfield. Motion carried on a voice vote. MONTHLY PROGRESS REPORT Garfield moved to receive and file. Supported by Dingeldey. Motion carried on a voice vote. CLOSED SESSION Garfield moved that the meeting be closed for the purpose of discussing the possible purchase of property. Supported by Dingeldey. Motion carried on unanimous roll call vote with Melton, Obrecht and Sever absent. Planning & Building Committee Page 8 January 23, 2001 Chairperson Palmer declared the meeting closed at 11:22 a.m. The meeting resumed in open session at 11:40 a.m. Garfield moved that Facilities Management be authorized to continue negotiations as discussed. Supported by Dingeldey. Motion carried on unanimous roll call vote with Melton and Obrecht absent. There being no further business to come before the committee, the meeting adjourned at 11:40 a.m. Nancy Wenzel, Committee Coordinator James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to committee approval.