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HomeMy WebLinkAboutMinutes - 2001.01.25 - 35596SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson January 25, 2001 The meeting of the Finance Committee was called to order at 9:08 a.m. by Chairperson Douglas in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Nancy Dingeldey, Charles Palmer, Fran Amos, Shelley Taub, William Patterson, Chuck Moss, Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT: OTHERS PRESENT: CORPORATION COUNSEL Judy Cunningham, Corporation Counsel COUNTY EXECUTIVE Doug Williams, Deputy Executive Bob Daddow, Assistant Deputy Gerry Poisson, Assistant Deputy FACILITIES MANAGEMENT Dave Ross, Director FISCAL SERVICES Tom Ott, Manager Tim Soave, Chief Wayne Keller, Supervisor Joe Matkosky, Supervisor Gaia Piir, Systems Coordinator Candace Frederick, Analyst Joe Rozell, Analyst HEALTH Tom Fockler, Administrator INFORMATION TECHNOLOGY Phil Bertolini, Director MANAGEMENT & BUDGET Jeff Pardee, Director Laurie Van Pelt, Deputy Director PERSONNEL Judy Eaton, Director Tom Eaton, Deputy Director Lois Koeber, Supervisor William Shriner, I/O Psychologist SHERIFF DEPARTMENT Mike McCabe, Captain Dale Cunningham, Business Manager SUPPORT SERVICES Todd Birkle, Administrator RISK MANAGEMENT Stan Fayne, Manager CITIZENS Kathy Miller OTHERS PRESENT CONT’D. FREE PRESS Kathy Grey, Reporter OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Fran Amos Shelley Taub William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 January 25, 2001 OAKLAND PRESS Charlie Crumm, Reporter OBSERVER & ECCENTRIC Pat Murphy, Reporter BOARD OF COMMISSIONERS Larry Obrecht, District #3 James H. VanLeuven, Jr., Director Sheryl Mitchell, Sr. Analyst Harvey Wedell, Sr. Analyst Helen Hanger, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Palmer moved approval of the previous minutes of Dec ember 7, 2000, as printed. Supported by Amos. Motion carried on a voice vote. PUBLIC COMMENT: None. CONTINGENCY REPORT Mr. Soave provided a brief explanation on each of the fund summary sheets that are provided to the committee, along with the Contingency Fund report, for each meeting. Dingeldey moved to receive and file the Contingency Report dated January 18, 2001. Supported by Amos. Motion carried on a voice vote. Mr. Patterson asked to have item 6b. removed from the Consent Agenda for separ ate consideration. There were no objections. CONSENT AGENDA 6a. MR #01005 – ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF WOLVERINE LAKE – FY 2000 AND FY 2001 ALLOCATION Wolverine Lake is requesting reimbursement of its FY 2000 $17,532.73 and FY 2001 $17,532.73 Environmental Infrastructure Reimbursement allocations for expenses relating to certain engineering studies. 6c. MR #01001 – ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER – FY 2000 ALLOCATION The City of Rochester is requesting reimbursement of its FY 2000 $40,734.24 Environmental Infrastructure Reimbursement allocation for work related to replacement of sanitary and storm sewers. 6d. MR #01006 – ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF PONTIAC – OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION Having previously received its 1999 allocation of $218,522.16, the City of Pontiac is requesting FINANCE COMMITTEE Page 3 January 25, 2001 reimbursement of its final allocation of $833,967 .97 from the Environmental Infrastructure Reimbursement Fund to defer costs associated with a sanitary sewer television inspection and investigation project and miscellaneous storm sewer repairs. Moss moved approval of the Consent Agenda.(items 6a., 6c. a nd 6d.). Supported by Friedman Appel. Motion carried unanimously on a roll call vote. REGULAR AGENDA 6b. MR #01004 – ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE TOWNSHIP OF HOLLY – FY 1999, FY 2000 AND FY 2001 ALLOCATION Holly Township is requesting reimbursement of its FY 1999, FY 2000 and FY 2001 appropriation of $39,852.69 ($13,284.23 for each year) Environmental Infrastructure Reimbursement allocation for work related to improvements to the drainage system on North Holly Road. Mr. Patterson inquired as to attachments regarding the Village of Holly. Mr. Soave indicated that these had been attached in error and should be removed. Patterson moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote. 7. SHERIFF DEPARTMENT – NARCOTICS ENFORCEMENT TEAM (NET) INTERLOCAL AGREEMENT AND ADDITIONAL VEHICLES M.R. #00307 provided authorization for the Narcotics Enforcement Team (NET) to operate under the direction of the Sheriff. As a result, the Michigan State Police have removed all state vehicles from the operation and it is necessary for the Sheriff to replace that fleet. Therefore, the Sheriff is requesting twelve vehicles and radios for the NET operation. Capital and operating expenses will be provided through forfeiture funds. The proposed resolution would also approve as to form the Interlocal Agreement that will be used by the Sheriff and participating agencies. Captain McCabe explained that each participating agency who supplies full-time NET personnel will be represented by their police chief, or their designee, as a voting member of the NET Board. Taub moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. 8. SHERIFF DEPARTMENT – FY 2001 AUTO THEFT PREVENTION AUTHORITY GRANT ACCEPTANCE The Automobile Theft Prevention Authority (ATPA) has awarded the Sheriff’s Department grant funding of $436,922 for the period of January 1, 2000 – December 31, 2001. Palmer moved approval of the attached suggested Resolution. Supported by Patterson. FINANCE COMMITTEE Page 4 January 25, 2001 Motion carried unanimously on a roll call vote. 9. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – CONTRACT EXTENSION FOR THE OFFICE BUILDING REUSE SPACE STUDY PROJECT Facilities Management is recommending a contract extension with Harley Ellis (Spectrum Strategies) to provide a reuse study of the Oakland Schools Administration Building, in the amount of $90,000 -- $81,200 and $8,800 in contingency. The study will include preliminary cost estimates for facility renovations, preliminary construction schedule and phasing, an updated Courthouse Master Plan and recommendations for County facilities that will be vacated as a re sult of County functions being moved to Oakland Schools. Amos moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote. 10. DEPARTMENT OF MANAGEMENT AND BUDGET – TRANSFER FROM DESIGNATED FUND BALANCE FOR CARRY-FORWARDS (CIRCUIT COURT AND HEALTH DIVISION) Management and Budget is requesting authorization for the use of $281,207 in FY 2000 Carry - Forward designated funds for use by the Circuit Court and the Health Division. The Circuit Court is requesting to utilize $210,754 in mediation funds to purchase furniture and install an interactive voice response system. The Health Division is requesting $70,453 to pay for office furniture and associated construction costs to relocate an Environmenta l Health group to the West Office. Amos moved approval of the attached suggested Resolution. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote. 11. DEPARTMENT OF MANAGEMENT AND BUDGET – CHANGE IN PERSONAL MILEAGE REIMBURSEMENT FOR NON-REPRESENTED EMPLOYEES Management and Budget is requesting authorization to increase the mileage reimbursement rate from $.325 to $.345 per mile, consistent with the rate increase authorized by the IRS as of January 1, 2001. Effective February 1, 2001, this rate will take effect for all non-represented employees and for represented employees whose collective bargaining agreement provides for this increase. Causey-Mitchell moved approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote. 12. UPDATE ON CSES (FROM JANUARY 24 STATE MEETING) Ms. Cunningham and Mr. Daddow provided the committee with a brief history on the federally - mandated Child Support Enforcement System and summarized recent events leading up to today’s presentation. Oakland County’s current Friend of the Court system is far more technologically advanced than the State’s CSES system. In 1998 the State began its High Volume Assessment (HVA) effort to comply with this federal mandate, asking Oakland County to assist in the creation of a system that would work for larger, high volume, counties. The State has FINANCE COMMITTEE Page 5 January 25, 2001 unexpectedly terminated its High Volume Assessment (HVA) process, leaving Oakland County non-compliant and facing large m onetary penalties as a result. A target date of September 30, 2002, has been established to bring remaining non -CSES counties into compliance. Counties failing to enter into a Memorandum of Understanding in the first quarter of 2001 will lose incentive payments. If resources are not committed towards system implementation, Oakland County stands to further lose up to $6.5 million in Friend of the Court Cooperative Reimbursement Program. As a result of these actions, enhancements to the FCOC system have been placed on hold and energy has been redirected into CSES compliance. County staff have met with representatives of the State Court, the Family Independence Agency (FIA) and non-CSES counties to address their concerns and will continue to do so. The County’s perspective on this issue was distributed and a copy has been placed in the file. Ms. Miller was allowed to address the committee at this time. Copies of her correspondence with the U.S. Department of Health & Human Services and the FIA were di stributed. Causey-Mitchell moved to receive and file the written material. Supported by Moss. Motion carried on a voice vote. 13. MR #01002 – BOARD OF COMMISSIONERS – REAUTHORIZATION OF THE AD HOC REVIEW COMMITTEE – TAX INCREMENT FINANCING DISTRICT REVIEW POLICY Ms. Douglas explained that all committees having expired at the end of the year, it is necessary, and in the best interest of the County, to reauthorize establishment of this particular committee. The Ad Hoc Review Committee provides the County with an opportunity to review requests from local units of government to establish Downtown Development Authorities and make recommendations through the Finance Committee on the County’s participation. Dingeldey moved approval of the attached suggeste d Resolution. Supported by Palmer. Palmer moved to amend the resolution to include the Chairperson of the Planning and Building Committee, or designee, and one additional commissioner. Supported by Moss. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 14. FINANCE COMMITTEE – APPOINTMENT OF AUDIT SUBCOMMITTEE Sue Ann Douglas, Nancy Dingeldey and Michelle Friedman Appel were appointed to the Audit Subcommittee In accordance with Board Rule XI.A.1. COMMUNICATIONS: A. Risk Management – Worker’s Compensation and Liability Insurance Claims Information B Department of Information Technology – User Rates Taub moved that a resolution be drafted to formally authorize establishment FINANCE COMMITTEE Page 6 January 25, 2001 of Information Technology User Rates. Supported by Palmer. Motion carried on a roll call vote with Amos and Dingeldey voting no. C. Letter to U.S. Department of Justice Re: Oakland County Law Enforcement Consortium D. Emergency Management Letter Re: Federal Mitigation Grant Assistance E. Tornado Warning Plan F. City of Auburn Hills – Industrial Facilities Exemption Certification Notices G. Oakland Press Article: “Mental Health Authority Faces $8 Million Deficit” H. CMH Memorandum Re: Proposed FY 00/01 Financ e and Budget Plan I. Department of Management and Budget/Purchasing – Contract Exception Report for November 2000 Patterson moved to receive and file the communications. Supported by Friedman Appel. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:40 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.