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HomeMy WebLinkAboutMinutes - 2001.02.08 - 35600SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson February 8, 2001 The meeting of the Finance Committee was called to order at 9:08 a.m. by Chairperson Douglas in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Nancy Dingeldey, Brenda Causey-Mitchell, Fran Amos, Shelley Taub, William Patterson, Chuck Moss, Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT WITH NOTICE: Charles Palmer OTHERS PRESENT: CIRCUIT COURT Kevin Oeffner, Administrator Lisa Symula, Family Division Administrator Karen MacKenzie, Program Specialist CLERK/REGISTER OF DEEDS G. William Caddell, Clerk/Register COMMUNITY CORRECTIONS George Miller, Manager CORPORATION COUNSEL John Ross, Assistant Counsel COUNTY EXECUTIVE Doug Williams, Deputy Executive Bob Daddow, Assistant Deputy DISTRICT COURT 52-4 Jim VerPloeg, Administrator DISTRICT COURT 52-1 Michelle bilger, Administrator DRAIN COMMISSIONERS John McCulloch, Drain Commissioner Kevin Larsen, Chief Deputy FISCAL SERVICES Tom Ott, Manager Tim Soave, Chief LaVerne Smith, Supervisor Candace Frederick, Supervisor Linda Pearson, Analyst Prentiss Malone, Analyst Stefania Rodgers, Grants Administrator Joe Rozell, Analyst INFORMATION TECHNOLOGY Mike Wilk, Manager MANAGEMENT & BUDGET Jeff Pardee, Director Laurie Van Pelt, Deputy Director PERSONNEL Judy Eaton, Director David VandeGrift, Analyst OTHERS PRESENT CONT’D SHERIFF DEPARTMENT Mike McCabe, Captain OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Fran Amos Shelley Taub William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 February 8, 2001 Dale Cunningham, Business Manager FREE PRESS Kathy Grey, Reporter OAKLAND PRESS Charlie Crumm, Reporter BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director Harvey Wedell, Sr. Analyst Helen Hanger, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Amos moved approval of the previous minutes of January 16, 2001, as printed. Supported by Dingeldey. Motion carried on a voice vote. PUBLIC COMMENT: None. CONTINGENCY REPORT The current Fiscal Year balance of $203,418 would be reduced to $200,864 following approval of items 10 and 13 on today’s agenda. Dingeldey moved to receive and file the Contingency Report dated January 18, 2001. Supported by Amos. Motion carried on a voice vote. CONSENT AGENDA Item 6c. was removed from the agenda without objection. 6a. MR #01027 – ENVIRONMENTAL INFRASTRUCTURE PROJECT IN THE CITY OF PLEASANT RIDGE – OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION Pleasant Ridge is requesting reimbursement of its full Environmental Infrastructure Reimbursement allocation of $55,275.89 to defer costs associated with the Millington Road Water Main and Pavement Replacement Project. 6b. MR #01025 – ENVIRONMENTAL INFRASTRUCTURE PROJECT IN THE VILLAGE OF BINGHAM FARMS – FY 2000 AND FY 2001 ALLOCATION The Village of Bingham Farms is requesting reimbursement of its $12,094.25 FY 2000 and $12,094.25 FY 2001 Environmental Infrastructure Reimbursement allocations for work related to correct drainage ditch erosion problems. Taub moved approval of the Consen t Agenda.(items 6a.and 6b.). Supported by Dingeldey. Motion carried unanimously on a roll call vote with Palmer absent. REGULAR AGENDA 7. MR #01020 - DEPARTMENT OF INFORMATION TECHNOLOGY – CREATION OF DEPUTY DIRECTOR – INFORMATION TECHNOLOGY CLASSIFICATION, DELETION OF ONE FINANCE COMMITTEE Page 3 February 8, 2001 IT TRAINING SPECIALIST POSITION AND CREATION OF ONE DEPUTY DIRECTOR – IT POSITION As a result of significant growth in the Information Technology Department (IT), resulting from expansion of project responsibilities requiring the cr eation of two new divisions and 63 additional employees, administrative requirements for IT have been reviewed and it is proposed to create one Proprietary Revenue position of Deputy Director. To reduce the cost of the proposed new position, one PR position of IT Training Specialist will be deleted. Taub moved approval of the attached suggested Fiscal Note. Supported by Friedman Appel. Motion carried unanimously on a roll call vote with Palmer absent. With the Committee’s approval, Item 8 was moved down on the agenda until Personnel Committee recommendations from the previous day’s meeting could be distributed. 9. CIRCUIT, PROBATE AND DISTRICT COURTS – JUDICIAL SALARIES FOR 2001 AND 2002 Effective January 1, 2001, the State Officers Compensation Commi ssion has recommended a salary increase for Justices of the Michigan Supreme Court. Public Act 374 of 1996 provides that the ceiling for Circuit and Probate Court Judges salaries is 85% of a Supreme Court Justices salary and 84% for District Court Judges. Traditionally, Circuit, Probate and District Court judges have been paid the maximum salary allowed under P.A. 374. For those local units who pay the maximum local supplement allowed, the State provides 100% reimbursement. Maximum salaries for 2001 will be $135,966 for both Circuit Court and Probate Court judges and $134,366 for District Court Judges. For 2002, these amounts will increase by 2.9%. Amos moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Palmer absent. Moss moved to report to amend the resolution to insert the following language: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners objects to the State Officers Compensation Commission’s recommended 2001 and 2002 salary increases for the Governor, Lieutenant Governor, Supreme Court Justices, and Michigan State Legislators, and to those increases taking effect as a result of the Senate’s inaction. BE IT FURTHER RESOLVED that a copy of this resolution be sent to the State Officers Compensation Commission, the Governor, Lieutenant Governor, and all Michigan State Legislators. Supported by Taub. Motion to report to amend carried on a roll call vote with Causey -Mitchell voting no and Palmer absent. 10. CIRCUIT COURT/FAMILY DIVISION – MICHIGAN DRUG COURT IMPLEMENTATION FINANCE COMMITTEE Page 4 February 8, 2001 GRANT AND PERSONNEL RELATED ACTIONS The State Court Administrative Office, Michigan Drug Court Grant Program, has awarded the Circuit Court, Family Division, $105,000 towards implementation of a Juvenile Drug Court Program. The County match totals $33,914, with an additional $50,182 provided from Substance Abuse funding, for a program total of $189,096. Of the $33,914 County match, $32,828 will be an in-kind match, with a remaining $1,086 cash match. Committee members were provided with a copy of the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, indicating that acceptance of these funds was not a mandate to continue the program once grant funding had expired (see attached copy). One full -time eligible special revenue Child Welfare Worker II and one full-time eligible special revenue Community Service Coordinator will be created within the Family Division to provide intensive p robation supervision and drug testing. Amos moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Palmer absent. 11. CIRCUIT COURT – MICHIGAN DRUG COURT IMPLEMENTATION GRANT AND PERSONNEL RELATED ACTIONS (ADULT PROGRAM) The State Court Administrative Office, Michigan Drug Court Grant Program, has awarded Circuit Court $95,000 towards implementation of an Adult Drug Court Program. The County will be providing an in-kind match of $93,761, with additional in -kind matches of $60,903 from the Michigan Department of Corrections and $10,000 from the Michigan Department of Community Health, for a program total of $259,644. A $1 contribution will be made to meet the required ca sh match. Committee members were provided with a copy of the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, indicating that acceptance of these funds was not a mandate to continue the program once grant funding had expired (see attached copy). A portion of the grant will be used to fund one -half (50%) of one full-time eligible, special revenue Community Service Coordinator within the Family Division of Circuit Court. Taub moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Palmer absent. 12. 52ND DISTRICT COURT, DIVISION IV – MICHIGAN DRUG COURT IMPLEMENTATION GRANT AND PERSONNEL RELATED ACTIONS The State Court Administrative Office, Michigan Drug Court Grant Program, has awarded the 52-4 District Court $65,000 towards implementation of a Drug Court Program. The County will provide a $43,615 in-kind match, with additional in-kind matches of $10,164 from the City of Troy and $5,000 from the State of Michigan, for a program total of $123,779. One part-time non-eligible special revenue Probation Officer I position will be created within the Probation Unit of the 52-4 District Court. Committee members were provided with a copy of the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, indicating that acceptance of these funds was not a mandate to continue the program once grant funding had expired (see attached copy). Amos moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. FINANCE COMMITTEE Page 5 February 8, 2001 Motion carried unanimously on a roll call vote with Palmer absent. 13. 52ND DISTRICT COURT, DIVISION 1 – MICHIGAN DRUG COURT IMPLEMENTATION GRANT AND PERSONNEL RELATED ACTIONS The State Court Administrative Office, Michigan Drug Court Grant Program, has awarded the 52nd-1 District Court $95,000 towards implementation of a Drug Court Program. A County match of $31,667 will be provided, for a program total of $126,667. The County match w ill consist of $27,273 from in-kind federal funding, passed through the Traffic Improvement Association Highway Safety Program, $2,926 of in-kind County resources (office space), and a $1,486 cash match. Funds will be used to cover the overtime associated with the Deputy II “Drug Court Officer.” Two full-time eligible Probation Officer I positions will be created in the Probation Unit to provide intensive probation supervision and alcohol testing of defendants. Committee members were provided with a copy of the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, indicating that acceptance of these funds was not a mandate to continue the program once grant funding had expired (see attached copy). Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Palmer absent. 8. MR #01022 – DRAIN COMMISSIONER – CREATION OF TWO NEW CLASSIFICATIONS AND SPECIAL REVENUE POSITIONS The Drain Commissioner is requesting the creation of two positions to assist his office in matters of providing legal representation and risk management. A new classification of Drainage District Legal Counsel will be created to provide legal representation for non-county Chapter 20 and 21 drainage districts. A new classification of Drainage District Insurance Administrator will be created to manage risk associated with construction, maintenance and operation of Chapter 20 and 21 drains. Both positions will be Merit System, overtime exempt. A report from Personnel with recommended amendments to the resolution and the job descriptions was provided to the committee. Discussion followed. Dingeldey moved to report to amend the resolution to add two BE IT FURTH ER RESOLVED paragraphs to the resolution as follows: BE IT FURTHER RESOLVED that both positions are included in the Merit System and costs for these positions are charged to the appropriate drainage districts as set forth in the Drain Code. BE IT FURTHER RESOLVED that the Drain Office submit a semi-annual report as to the activities of these two positions to the appropriate Liaison Committee. and to recommend that the job descriptions, as originally developed by the Drain Commissioner and Personnel and presented to the Planning and Building Committee (as attached), be adopted. FINANCE COMMITTEE Page 6 February 8, 2001 Supported by Taub. Motion to report carried on a roll call vote with Palmer absent. Taub moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Palmer absent. 14. SHERIFF DEPARTMENT – USE OF AUTOMOBILE THEFT PREVENTION AUTHORITY FORFEITED FUNDS The Sheriff is requesting authorization to utilize forfeited funds, generated as a result of automobile theft activities, for the following expenses: to provide for seven officers to attend the North Central Regional Chapter of the International Association of Auto theft Investigators annual Motor Vehicle Theft Conference in Iowa, at a cost of $4 ,400; to provide for three officers to attend the Reid Method of Criminal Interview & Interrogation, to be held at the Sheriff’s Department, at a cost of $1,185; and to offset overtime expenses for the Auto Theft team in the amount of $12,000. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Amos. Amos moved to amend the Fiscal Note to strike the last three words “during these conferences” in paragraph 2. Supported by Taub. Motion carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Palmer absent. 15. MR #01019 – DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – TAKE THE PLEDGE REIMBURSEMENT AGREEMENT The Health Division has applied for and been awarded $16,737.00 in reimbursement fu nding from Michigan State University to enhance existing population based efforts to reduce health risks through increasing physical activity and fruit and vegetable consumption in the City of Pontiac. Patterson moved approval of the attached suggested F iscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Palmer absent. 16. BOARD OF COMMISSIONERS – AMENDMENT TO GRANTS PROCEDURE Revisions to the Grant’s Procedure to improve the tracking and reporting process were presented to the Finance Committee. Amos moved approval of the attached suggested Resolution. Supported by Dingeldey. Taub moved to amend the grants procedure to insert the following language under Section V.A. as paragraph 6.: The operating department will provide its liaison committee with an informational FINANCE COMMITTEE Page 7 February 8, 2001 copy of the grant modification. Motion carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Palmer absent. 17. BOARD OF COMMISSIONERS/ADMINISTRATION – CREATION OF ONE (1) SECRETARY-BOARD OF COMMISSIONERS I POSITION AND DELETION OF ONE (1) STUDENT POSITION The Resolution would create one full-time eligible Secretary-Board of Commissioners I position to assist with secretarial functions for the Board of Commissioners. Amos moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Palmer absent. 18. DEPARTMENT OF MANAGEMENT AND BUDGET – USE OF DESIGNATED FUND BALANCE FOR CLEMIS MATCH Management and Budget is requesting authorization to use the $1,000,000 Designated Fund Balance for CLEMIS authorized under MR #00333, the FY 2000 Year End Report. Of this amount, $924,000 will be used to match the COPS MORE grant, specifically $473,000 to purchase Automated Vehicle Locator equipment and $175,000 to continue the Plante & Moran, LLP professional services support contract. The remaining balance of $76,000 will be used to purchase additional Fire Records Management servers. Amos moved approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote with Palmer absent. 19. DEPARTMENT OF MANAGEMENT AND BUDGET – FY 2001 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS The FY 2001 First Quarter Forecast Report detailing revenue and expenditures was distributed to the committee for review. A resolution detailing budget amendments for the first quarter of the fiscal year will be presented to the Committee for action at the next regularly scheduled meeting of March 1. Ms. Smith gave a short overview of revenue variances by fund and expenditure variances by department. 20. COMBINED FINANCE AND BUDGET PROCESS CALENDAR BOARD OF COMMISSIONER ACTION REQUIREMENTS The 2001 proposed Finance Committee calendar was reviewed. Ms. Douglas indicated that several dates could be added, if necessary, for budget hearings. Patterson moved acceptance of the Calendar. Supported by Melton. FINANCE COMMITTEE Page 8 February 8, 2001 Motion carried on a voice vote. 21. DEPARTMENT OF MANAGEMENT AND BUDGET – PRELIMINARY GENERAL FUND/GENERAL PURPOSE REVENUE ESTIMATES FOR FY 2002 AND FY 2003 Preliminary General Fund/General Purpose estimates were provided to the Committee. This information will be reviewed further in conjunction with the FY 2001 First Quarter Financial Forecast and Budget Amendments at the next meeting. COMMUNICATIONS: A. CLEMIS Minutes – Status Meeting Held on January 19, 2001 B City of Auburn Hills – Notice of Public Hearings Re: Industrial Facility Exemptions C. Response to Inquiry on Federal OMB Circular A-87 Cost Principles for State and Local Government (walk on communication) Taub moved to receive and file the communications. Supported by Moss. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:44 a.m. _________________________ _______________________________ Helen Hanger Nancy Wenzel Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.