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HomeMy WebLinkAboutMinutes - 2001.02.27 - 35603 February 27, 2001 The meeting was called to order by Vice Chairperson Webster at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Peter H. Webster, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Nancy Dingeldey, Terry L. Sever, William Brian and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Charles E. Palmer OTHERS PRESENT: Facilities Management Dave Ross, Director Michael Hughson, Property Management Specialist Fac. Maint. & Operations Richard Johnston, Manager Joseph Murphy, Facility Engineer Planning & Econ. Dev. Serv. Catherine Day, Loan Coordinator Community Development Karry Rieth, Manager Gordon Lambert, Chief of Operations Corporation Counsel Judy Cunningham Board of Commissioners James H. VanLeuven, Jr., Director Harvey Wedell, Senior Analyst Pam Jackson, Committee Coordinator Nancy Wenzel, Committee Coordinator APPROVAL OF PREVIOUS MINUTES – JANUARY 23, 2001 Obrecht moved to approve the minutes of January 23, 2001 as printed. Supported by Garfield. Motion carried on a voice vote. PUBLIC COMMENT None OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson Planning & Building Committee Page 2 February 27, 2001 CONSENT AGENDA Commissioner Garfield questioned the intent of Item a – City of Birmingham Resolution – Consideration of the Resolution Regarding the George W. Kuhn Drain Project. Commissioner Obrecht requested the Committee Coordinator to contact the Drain Commissioner, Mr. Jerry Poisson and the Parks & Recreation Department inviting them to attend the next Planning and Building Committee meeting to discuss this issue. Garfield moved to receive and file the items on the Consent Agenda. Supported by Obrecht. Motion carried on a voice vote. PUBLIC COMMENT Judy Cunningham, Corporation Counsel, addressed the Committee regarding the Commissioners Grant Procedure. The Grants Procedure is presently being revised to include Corporation Counsel in the process in the application stage to allow them sufficient time to investigate and develop proper contract language. Item #1, FY 2000 Comprehensive Housing Counseling Grant was received by Corporation Counsel on Monday, February 26, 2001 (yesterday). They have found some inappropriate language they would like to discuss with HUD before the County accepts this Grant and suggests the Committee amend the resolution to include “Subject to the approval of Corporation Counsel.” DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2000 COMPREHENSIVE HOUSING COUNSELING GRANT ACCEPTANCE This grant provides a full range of housing counseling services, information and assistance to housing consumers in improving their housing conditions and meeting the responsibilities of home ownership and tenancy including information for first time buyers, pre-occupancy, rental delinquency and mortgage default assistance, Home Equity Conversion Mortgage Program, home improvement and rehabilitation resources, displacement and relocation resources and pre-foreclosure assistance. The future level of service, including personnel, will be contingent upon the level of funding available and does not obligate the County to any future commitment. Garfield moved approval of the attached suggested resolution with the addition of a BE IT FURTHER RESOLVED paragraph as follows: “BE IT FURTHER RESOLVED this Resolution be adopted after Corporation Counsel approves the contract language.” Supported by Obrecht. Motion carried unanimously on a roll call vote with Palmer absent. Planning & Building Committee Page 3 February 27, 2001 DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT – COMMUNITY & HOME IMPROVEMENT DIVISION – FY 2001 ANNUAL ACTION PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIP ACT (HOME) AND EMERGENCY SHELTER GRANT (ESG) FUNDING APPLICATION The 2001 consolidated Grant Application includes $4,924,000 for Community Development Block Grant, $1,490,000 for HOME Investment Partnerships Grant and $142,000 for the Emergency Shelter Grant. The application does not request new programs or positions. The level of funding awarded to the County by the Department of Housing and Urban Development will determine the level of service from Community and Home Improvement. Dingeldey moved to Report to the Chairperson this Grant application and Annual Action Plan be accepted. Supported by Garfield. Motion carried on unanimous roll call vote with Palmer absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (DATA REPRODUCTIONS CORPORATION PROJECT) – CITY OF AUBURN HILLS This project consists of the acquisition and installation of certain machinery and equipment for use in operating an existing manufacturing facility. Melton moved approval of the attached suggested resolution. Supported by Garfield. Motion carried on unanimous roll call vote with Palmer absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (SCHAIN MOLD & ENGINEERING, INC. PROJECT) – CITY OF ROCHESTER HILLS The Economic Development Corporation of Oakland County recommends the approval of the Schain Mold & Engineering, Inc. Project involving the acquisition of a 31,538 square foot industrial building located on 2.3 acres of land, plus renovation and equipment. There will be approximately 14 new jobs created and 63 jobs retained. Total project cost $2,500,000. Garfield moved approval of the attached suggested resolution subject to the Approval of the City of Rochester Hills at their next Council meeting. Supported by Sever. Motion carried unanimously on a roll call vote with Palmer absent. Planning & Building Committee Page 4 February 27, 2001 PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (OSMIC, INC. PROJECT) – CITY OF AUBURN HILLS The project consists of the acquisition of approximately 5.3 acres of land, construction of a 57,000 square foot light industrial building and equipment. There will be approximately 79 new jobs created and 39 retained. The total cost of the project is $8,830,000. Melton moved approval of the attached suggested resolution. Supported by Garfield. Motion carried unanimously on a roll call vote with Palmer absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (AMERICAN LABEL & TAG, INC. PROJECT) – CITY OF SOUTHFIELD American Label & Tag, Inc. is an S Corporation established in April of 1989. It manufacturers labels and tags. The company currently employs 52 individuals and has annual sales of $6,000,000. The project consists of the acquisition of an approximately 23,000 square foot building, rehabilitation of that building, and the acquisition of machinery and equipment presently being used in operating the manufacturing facility. The total number of jobs to be created is 12; total number of jobs to be retained is 25. Gregory moved approval of the attached suggested resolution. Supported by Sever. Motion carried unanimously on a roll call vote with Palmer absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (AMERICAN LABEL & TAB, INC. PROJECT) - CITY OF SOUTHFIELD It is necessary to confirm the County Executive’s appointment of Donald Gross and Tom Vukonich, who are representative of neighborhood residents and business interests likely to be affected by this Project, to the Board of Directors of the Economic Development Corporation of Oakland County. These directors will cease to serve when the Project is either abandoned or, if undertaken, is completed in accordance with the Project Plan. Gregory moved approval of the attached suggested resolution. Supported by Sever Motion carried unanimously on a roll call vote with Palmer absent. Planning & Building Committee Page 5 February 27, 2001 PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (GONZALEZ DESIGN GROUP PROJECT) – CITY OF MADISON HEIGHTS Gonzalez Design Group, established in 1975 as Gonzalez Design Engineering Company has grown during the past two decades into the auto indu stry’s leading minority-owned engineering enterprise, offering a comprehensive range of engineering, design and manufacturing services to the automotive, aerospace and communications industries. It is comprised of six operating units employing more than 1,000 employees and generating in excess of $100 million in annual sales. The project consists of the acquisition and rehabilitation of an approximately 88,700 square foot existing manufacturing facility. Significant rehabilitation will be required. Acquisition of additional machinery and equipment will also be necessary. Dingeldey moved approval of the attached suggested resolution. Supported by Garfield. Motion carried unanimously on a roll call vote with Palmer absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (GONZALEZ DESIGN GROUP PROJECT) – CITY OF MADISON HEIGHTS It is necessary to confirm the County Executive’s appointment of Richard Clark and Toni Shad, who are representative of neighborhood residents and business interests likely to be affected by this Project, to the Board of Directors of the Economic Development Corporation of Oakland County. These directors will cease to serve when the Project is either abandoned or, if undertaken, is completed in accordance with the Project Plan. Dingeldey moved approval of the attached suggested resolution. Supported by Gregory. Motion carried unanimously on a roll call vote with Palmer absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (PRATT & MILLER ENGINEERING AND FABRICATION, INC. PROJECT) – LYON CHARTER TOWNSHIP Pratt & Miller Engineering & Fabrication is an S-Corporation incorporated in December 1989. They manufacture prototype race vehicles, primarily for General Motors. The company currently employs 26 individuals and has annual sales of $7,925,000. This project consists of the acquisition of 3 to 3.5 acres of land and the construction of a 25,000 square foot facility. Planning & Building Committee Page 6 February 27, 2001 Approximately 4,000 square feet will be used for engineering and administration and 21,000 for machining, manufacturing and fabrication. The total cost of the project is $2,650,000. The total number of new jobs created is 5 to 7 total number of jobs to be retained is 26. Brian moved approval of the attached suggested resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Palmer absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (PRATT & MILLER ENGINEERING AND FABRICATION, INC. PROJECT) – LYON CHARTER TOWNSHIP It is necessary to confirm the County Executive’s appointment of Pamela Johnson and Joseph Shigley, who are representative of neighborhood residents and business interests likely to be affected by this Project, to the Board of Directors of the Economic Development Corporation of Oakland County. These directors will cease to serve when the Project is either abandoned or, if undertaken, is completed in accordance with the Project Plan. Brian moved approval of the attached suggested resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Palmer absent. Vice Chairperson Webster suggested Items #12 and 13 be postponed until Mr. Johnston arrived. There was no objection. FACILITIES MANAGEMENT – MONTHLY PROGRESS REPORT Dave Ross was available to answer questions. PARKS AND RECREATION COMMISSION – AUTHORIZATION TO CONVEY A CONSERVATION EASEMENT TO THE STATE OF MICHIGAN, PART OF LYON OAKS COUNTY PARK, TAX PARCEL NUMBERS 21-01-100-002, 21-01-400-003, 21-12-126-001, 21-12-226-001, 21-12- 226-002, 21-12-226-003 and 22-06-100-007 As a condition of the approval of the December 1997 Master Plan for Lyon Oaks County Park, as revised, the Michigan Natural Resources Trust Fund Board required that the County of Oakland grant a conservation easement to the State of Michigan which reserves certain areas of Lyon Oaks County Park for perpetual natural, scenic, open space, scientific, biological and ecological values of prominent importance to the State of Michigan, the public and the County of Oakland. Brian moved approval of the attached suggested resolution. Supported by Dingeldey. Motion carried on unanimous roll call vote with Palmer absent. Commissioner Sever requested a copy of the Master Plan to determine access to the property. Mr. Ross volunteered to contact the Parks & Recreation Planning & Building Committee Page 7 February 27, 2001 Department to obtain the Master Plan. CVC – 216 ACRES Mr. Ross distributed material relative to this matter including a letter from L. Brooks Patterson to Councilman Charlie J. Harrison, III of Pontiac. This letter indicates an understanding between the City of Pontiac and Oakland County regarding the Clinton Valley Center property Pontiac is seeking to purchase from the State of Michigan. AUTHORIZATION AND FUNDING REQUEST FOR AUDITORIUM AND WEST WING IMPROVEMENT The FY 2001 Capital Improvement Program includes provision for the Auditorium and West Wing Improvement Project. This project includes replacement of ceiling, lighting and air distribution systems in the West Wing of the Courthouse, and video equipment, and replacement of the Auditorium HVAC equipment. The total project costs are estimated to be $495,000, funding is available for transfer from the FY 2001 Capital Improvement Program/Building Improvement Fund. Sever moved the Planning and Building Committee Report to the Finance Committee with the recommendation this funding request be approved. Supported by Gregory. Motion carried on unanimous roll call vote with Palmer, Obrecht and Dingeldey absent. Commissioner Garfield requested the Department of Facilities Management to look into the cost of installing electronic voting equipment in the Commissioners Auditorium. Commissioner Sever suggested some standard method of attaching nameplates to the seats in the Auditorium be developed, as the seatbacks are becoming unsightly. Commissioner Melton is in the process of developing a resolution regarding the ability to cablecast Board and/or committee meetings. AUTHORIZATION TO RECEIVE BIDS FOR UNDERGROUND STORAGE TANK (UST) REPLACEMENT In approximately June of 2000 staff from Facilities Maintenance and Operations Central Heating became aware of a possible leak in one of the three 30,000 gallon oil storage tanks at their facility. Several soil borings and internal inspections of the tanks have revealed numerous leaks and deterioration of all three tanks necessitating their removal and replacement. Other repair options were explored but were deemed inappropriate for long-term usage of the facility. Dingeldey moved the Planning & Building Committee authorize the Department of Facilities Management to receive bids for underground Planning & Building Committee Page 8 February 27, 2001 storage tank replacement. Supported by Sever. Motion carried on unanimous roll call vote with Palmer absent. Vice Chairperson Webster explained the next item on the agenda was a Closed Session. He indicated he didn’t perceive any reason to require a Closed Session and would continue with the agenda unless there was an objection. There was no objection. DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO PURCHASE 9.2 ACRES OF PROPERTY TO ACCOMMODATE 52ND DISTRICT COURT, THIRD DIVISION, LOCATED ON BARCLAY CIRCLE IN THE CITY OF ROCHESTER HILLS (TAX PARCEL #15-26-377-001) The current facility for the 52-3 District Court located in the City of Rochester Hills is inadequate in size to accommodate the current Court operation which is housed in three separate buildings. Vacant office zoned property is available which is conveniently located in relation to the existing Court facilities in sufficient size to accommodate current and future Court operations. Funds for the purchase of this property and construction of a new district courthouse is included in the 2001 Capital Improvement Program. The cost of the property is $2,750,00 plus an additional $10,500 for reimbursable expenses. Dingeldey moved to amend the resolution by adding a Be It Further Resolved paragraph as follows: “BE IT FURTHER RESOLVED this Purchase Agreement is contingent upon receipt of acceptable soil sample reports.” Supported by Garfield. Motion to amend carried on unanimous roll call vote with Palmer absent. Garfield moved approval of the attached suggested resolution. Supported by Dingeldey. Motion carried on unanimous roll call vote with Palmer absent. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Dingeldey moved to adjourn the meeting at 10:50 a.m. Supported by Garfield. Motion carried on a voice vote. Planning & Building Committee Page 9 February 27, 2001 Nancy Wenzel, Committee Coordinator James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to committee approval.