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HomeMy WebLinkAboutMinutes - 2001.03.01 - 35606SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson March 1, 2001 The meeting of the Finance Committee was called to order at 8:43 a.m. by Chairperson Douglas in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Nancy Dingeldey, Brenda Causey -Mitchell, Fran Amos, William Patterson, Chuck Moss, Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT WITH NOTICE: Charles Palmer, Shelley Taub. OTHERS PRESENT: CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DISTRICT COURT 52-3 Linda Hammerstein, Administrator EMERGENCY MANAGEMENT Gail Novak, Chief FACILITIES MANAGEMENT Dave Ross, Director Mike Hughson, Property Management Specialist FACILITIES MAINTENANCE Dick Johnston, Manager FISCAL SERVICES Tom Ott, Manager Tim Soave, Chief LaVerne Smith, Supervisor Candace Frederick, Supervisor Wayne Keller, Analyst Linda Pearson, Analyst Prentiss Malone, Analyst HUMAN SERVICES Dr. Thomas Gordon, Director INFORMATION TECHNOLOGY Phil Bertolini, Director Mike Wilk, Manager MANAGEMENT & BUDGET Jeff Pardee, Director Laurie Van Pelt, Deputy Director PERSONNEL David VandeGrift, Analyst RISK MANAGEMENT Stan Fayne, Manager HEALTH MANAGEMENT ASSOCS. Eileen Ellis, Principal HOLLY VILLAGE Mark Abeles-Allison, Manager FREE PRESS Kathy Grey, Reporter OAKLAND PRESS Charlie Crumm, Reporter OTHERS PRESENT CONT’D BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Fran Amos Shelley Taub William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 March 1, 2001 Harvey Wedell, Sr. Analyst Helen Hanger, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Amos moved approval of the previous minutes of February 8, 2001, as printed. Supported by Moss. Motion carried on a voice vote. AGENDA: Item #11 (Sheriff's Department - Deafness Awareness Training for Law Enforcement Officers Grant Acceptance) was removed from the agenda without objection. CONTINGENCY REPORT The current Fiscal Year balance of $200,864 would be reduced to $217,895 following approval of items 10, 13, 16, 17 and 22 on today’s agenda. Amos moved to receive and file the Contingency Report dated February 22, 2001. Supported by Moss. Motion carried on a voice vote. CONSENT AGENDA 6a. MR #01050 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF SOUTHFIELD - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION Southfield is requesting reimbursement of its remaining Environmental Infrastructure Reimbursement allocation of $1,656,605.26 to defer costs associated with a number of environmental remediation and improvement projects, including the permanent repair of the Bridge Street Industrial Park slope failure. 6b. MR #01049 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF SYLVAN LAKE - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION Sylvan Lake is requesting reimbursement of its remaining Environmental Infrastructure Reimbursement Allocation, accelerated payment of $32,489.82, for costs related to the reconstruction of a main sewer line. 6c. MR #01052 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF BRANDON - FY 1999 and FY 2000 ALLOCATION Brandon Township is requesting reimbursement of its $43,047.79 FY 1999 and $43,047.79 FY FINANCE COMMITTEE Page 3 March 1, 2001 2000 Environmental Infrastructure Reimbursement Allocat ions for work associated with cleaning the effects of a fuel spill. 6d. MR #01053 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF MILFORD - FY 2001 ALLOCATION Milford Village is requesting reimbursement of its FY 2001 $2 2,649.48 Environmental Infrastructure Reimbursement Allocation to conduct a hydrogeologic evaluation of local alternative water supplies. Amos moved approval of the Consent Agenda Fiscal Reports (items 6a. - 6d.). Supported by Patterson. Motion carried unanimously on a roll call vote with Palmer, Taub, Friedman Appel and Melton absent. REGULAR AGENDA 7. TREASURER'S OFFICE - AUTHORIZATION TO BORROW AGAINST DELINQUENT 2000 TAXES Pursuant to P.A. 206 of 1893, as amended, the Treasurer's Office is reque sting its annual authorization to establish a 2001 Revolving Fund for deposit of delinquent 2000 property taxes and to borrow against those funds as detailed in the attached resolution. Amos moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Palmer, Taub, Friedman Appel and Melton absent. 8. TREASURER'S OFFICE - AUTHORIZATION FOR ADMINISTRATIVE FUND DELINQUENT 2000 TAXES Act 206 of 1893, as amended, requires establishment of an Administrative Fund for the Treasurer to administer delinquent 2000 taxes. Patterson moved approval of the attached suggested Resolution. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Palmer, Taub, Friedman Appel a nd Melton absent. 9. BOARD OF COMMISSIONERS - PROPOSED VILLAGE OF HOLLY DOWNTOWN DEVELOPMENT AUTHORITY - TAX CAPTURE The Board of Commissioner's Tax Increment Financing District Review Policy Ad Hoc Committee has reviewed the Village of Holly’s request to expand its existing Downtown Development Authority (DDA) and is recommending that the County participate in the Holly DDA for the 2001 - 2005 tax collection years, limited to improvements as detailed in the attachment to the resolution. FINANCE COMMITTEE Page 4 March 1, 2001 Patterson moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Palmer, Taub, Friedman Appel and Melton absent. 10. MR #01047 - CIRCUIT COURT/FAMILY DIVISION/FOC AND MANAGEMENT AND BUDGET/REIMBURSEMENT/CHILD SUPPORT ACCOUNTING - CREATION OF ONE FOC TEAM AND ONE PTNE JUNIOR ACCOUNTANT POSITION To avoid a significant future backlog of cases, the Circuit Court Bench is increasing the number of judges serving Family Court from six to six and two-thirds. To support this effort, the Friend of the Court is requesting the creation of one FOC team consisting of one FOC Referee, one Domestic Support Specialist and one FOC Case Assistant, as well as a part-time Junior Accountant position in Management and Budget. Amos moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Palmer, Taub and Melton absent. 12. RISK MANAGEMENT - STRATEGIC PLANNING AND DEVELOPMENT OF A SPECIAL HEALTH CARE PROGRAM FOR THE UNINSURED The County Executive is proposing to enter into a professional services contract, in an amount not to exceed $110,000, to retain Health Management Associates (HMA) to assist the County in determining whether it would be prudent to create and fund a cost -shared health insurance program for employed, low income workers and their families. HMA will also assist in negotiations with the Federal government to secure $4 million in leveraged funds and state approval of the County's plan. HMA specializes in the creation and development of cost-shared health insurance programs and has assisted in the implementation of several successful programs in Michigan counties. Moss moved approval of the attached suggested Resolution. Suppor ted by Friedman Appel. Motion carried unanimously on a roll call vote with Palmer and Taub absent. 13. DEPARTMENT OF CENTRAL SERVICES - LEASED VEHICLES - PERMANENT FLEET EXPANSION OF THREE (3) VANS FOR COMMUNITY CORRECTIONS M.R. #98258 authorized temporary expansion of the Vehicle Fleet by reassigning three fully depreciated vans to Community Corrections. These vans have now reached the end of their useful life and Community Corrections is requesting that the fleet be permanently expanded to include three vehicles for the Weekend Alternative for Misdemeanants Program. The WAM Program is generating sufficient revenue to cover monthly lease charges for these vans. Amos moved approval of the attached suggested Resolution. Supported by Patterson. Motion carried unanimously on a roll call vote with Palmer and Taub absent. FINANCE COMMITTEE Page 5 March 1, 2001 14. FACILITIES MANAGEMENT - AUDITORIUM AND WEST WING IMPROVEMENT PROJECT Facilities Management is requesting authorization to transfer funding of $495,000 from the Capital Improvement Program/Building Fund to the Project Work Order Fund for the Auditorium and West Wing Project. This project was previously identified as part of the FY 2001 Capital Improvement Program. Amos moved approval of the attached suggested Resolution. Suppor ted by Causey- Mitchell. Amos moved to strike the "CCTV (closed circuit television) capabilities to the Committee Room" from the Overview. Supported by Dingeldey. Motion carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Palmer and Taub absent. 15. DEPARTMENT OF FACILITIES MANAGEMENT - RECOMMENDATION TO PURCHASE 9.2 ACRES OF PROPERTY TO ACCOMMODATE 52ND DISTRICT COURT, THIRD DIVISION, LOCATED ON BARCLAY CIRCLE IN THE CITY OF ROCHESTER HILLS (TAX PARCEL #15- 26-377-001) The 52-3 District Court is currently operating out of three separate buildings. Facilities Management has completed the appraisal, Environmental Assessment and negotiation process for the purchase of a 9.2 acre office zoned property from J.B .D. Acquisition Corporation for the purchase price of $2,750,000, plus an additional $10,500 for reimburseable expenses. The Purchase Agreement is contingent upon receipt of acceptable soil sample reports. The property is located on the west side of Barclay Circle, 1/4 mile south of the existing 52-3 Courthouse. Funding is available in the 2001 Capital Improvement Program. Amos moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried on a roll call vote with Friedma n Appel voting no and Palmer and Taub absent. 16. DEPARTMENT OF HUMAN SERVICES - SHARED FUNDING AGREEMENT WITH THE UNITED STATES GEOLOGICAL SURVEY TO CONDUCT A COMPREHENSIVE, COUNTYWIDE WATER RESOURCE STUDY Human Services is proposing to enter into a shared funding agreement with the United States Geological Survey to conduct a comprehensive water resource study over four calendar years. Total costs are estimated at $600,000 over 5 Fiscal Years, with the County contributing $395,000. The last comprehensive report on water resources was published in 1972. The study will include the monitoring of water levels in all six headwaters located within Oakland County and data will be reported in the form of a document similar to the previous publication. A ma p will also be developed from this information to assist the County with water quality management issues. FINANCE COMMITTEE Page 6 March 1, 2001 Moss moved to report to amend the resolution to insert the following language. BE IT FURTHER RESOLVED that the Oakland County Drain Commissioner, or designee, be involved in this process Supported by Melton. Motion carried unanimously on a roll call vote with Palmer, Taub, Amos and Dingeldey absent. (See attached report.) Moss moved approval of the attached suggested Fiscal Note. Supported by Melton. Motion carried unanimously on a roll call vote with Palmer, Taub, Amos and Dingeldey absent. 17. MR #01044 - EMERGENCY MANAGEMENT - TORNADO WARNING SYSTEM EXPANSION - CHARTER TOWNSHIP OF OAKLAND Oakland Township is requesting to expand its participation in the County's Tornado Warning System to include an additional three sirens. (Oakland Township currently has six sirens.) Oakland Township will pay 75% of the total estimated cost of $63,000, with Oakland County paying the remaining 25%, maintenance and electrical costs, and retaining ownership. Melton moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Palmer, Taub, Amos and Dingeldey absent. 18. MR #01034 - DEPARTMENT OF INFORMATION TECHNOLOGY - CREATION OF SENIOR DATA BASE ADMINISTRATOR CLASSIFICATION, AND RECLASSIFICATION OF ONE (1) POSITION As a result of Personnel’s review of the duties and responsibilities of the Data Base Administration Unit, Personnel is recommending that a Senior Data Base Administrator classification be created to provide an experienced technical specialist to assist the unit supervisor and handle the most difficult data base programming and operational issues. The unit cu rrently consists of one supervisor and six Data Base Administrators. Moss moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Palmer, Taub, Amos and Dingeldey absent. 19. MR #01032 - DEPARTMENT OF INFORMATION TECHNOLOGY - FIRST QUARTER 2001 DEVELOPMENT APPROPRIATION The resolution authorizes First Quarter 2001 Data Processing Development appropriation transfers and budget amendments for user departments. FINANCE COMMITTEE Page 7 March 1, 2001 Moss moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Palmer, Taub, Amos and Dingeldey absent. 20. DEPARTMENT OF MANAGEMENT & BUDGET AND DRAIN COMMISIONER - REVERSE PREVIOUS BUDGET ACTION TRANSFERRING STAFF ASSISTANT POSITION FROM DRAIN COMMISSIONER TO PURCHASING DIVISION AND CREATION OF BUYER II POSITION As part of the FY 2001 Budget and General Appropriations Act, financial and purchasing functions, including three positions, were transferred from the Drain Commissioner to the Department of Management and Budget, effective January 1, 2001. A closer examination of operating needs for the newly-elected Drain Commissioner has determined that the budget action to transfer the Staff Assistant position and reclassify that position to a Buyer II should be reversed. Procurement responsibilities will remain assigned to the Purchasing Division. Patterson moved approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote with Palmer, Taub, Amos and Dingeldey absent. 21. DEPARTMENT OF MANAGEMENT AND BUDGET - USE OF DESIGNATED FUND BALANCE FOR CARRY-FORWARDS (TREASURER) M.R. #00333 approved the FY 2000 Year End Report, including a $1,401,600 Designated Fund Balance carry-forward for ongoing project costs. The Treasurer is now requesting the use of $40,000 of these funds to purchase cash registers for various County departments. Causey-Mitchell moved approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote with Palmer, Taub, Amos and Dingeldey absent. 22. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2001 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS In accordance with Oakland County’s General Appropriations Act, Sections 22 and 23, the resolution would authorize budget amendments, for the first quarter of Fiscal Year 2001, for departments and accounts as detailed in the attached resolution. Causey-Mitchell moved approval of the attached suggested Resolution. Supported by Friedman Appel. Motion carried unanimously on a roll call vote with Palmer, Taub, Amos and Dingeldey absent. 23. DEPARTMENT OF MANAGEMENT AND BUDGET – PRELIMINARY GENERAL FUND/GENERAL PURPOSE REVENUE ESTIMATES FOR FY 2002 AND FY 2003 FINANCE COMMITTEE Page 8 March 1, 2001 Fiscal Services presented preliminary revenue estimates of $339,541,489 for FY 2002 and $350,127,258 for FY 2003. General Fund/General Purpose (GF/GP) revenues are anticipated to increase $9,062,797. Of this amount, $4.5 million is related to charging indirect costs to proprietary and enterprise funds and will be matched by increased internal service fund charges. Another $2 million is increased revenue from contracted Sheriff Patrol Services, also offset by expenditures. This leaves a remaining GF/GP revenue increase of $2.5 million, $1.2 million in continued jail reimbursement and $1 million in special revenue fund indirect cost revenue. The projected increase between FY 2002 and FY 2003 reflects an estimated 5.5% in taxable value. Detail on non-departmental revenue was provided to the committee in conjunction with Fiscal Services Preliminary Revenue Estimates. Patterson moved to receive and file the Preliminary FY 2002 and FY 2003 General Fund/General Purpose Revenue Estimates. Supported by Causey -Mitchell. Motion carried on a voice vote. COMMUNICATIONS: A. Circuit Court / Family Division - Byrne Memorial Formula Grant Application B Office of Prosecuting Attorney - Family and Domestic Violence Policing Strategies Grant Application C. City of Farmington Hills - Public Hearing on Industrial Facilities Exemption D. CLEMIS Minutes - Status Meeting Held on February 2, 2001 E. Memo from Bob Daddow Re: Major Computer and Related Products F. Gongwer News Agency - Articles Re: State Budget Reductions G. U.S. Department of Housing and Urban Development - Cost Allocation Plan H. Department of Management and Budget - Letter to 52nd District Court / Division I Re: Printing Allocation I. 52nd District Court - Division I - Response to Department of Management and Budget Letter J. Department of Management and Budget - Memo Re: Community Mental Health Authority K. Department of Management and Budget - Memo Re: Friend of the Court Cooperative Reimbursement Program L. Department of Management and Budget / Purchasing - Contract Exception Report for January 2001 FINANCE COMMITTEE Page 9 March 1, 2001 Melton moved to receive and file the communications. Supported by Moss. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:32 a.m. _________________________ _______________________________ Helen Hanger Nancy Wenzel Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.