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HomeMy WebLinkAboutMinutes - 2001.03.12 - 35607WILLIAM R. PATTERSON Chairperson SHELLEY G. TAUB Vice Chairperson GEORGE SUAREZ Minority Vice Chairperson March 12, 2001 The meeting of the General Government Committee was called to order at 2:01 p.m. by Chairperson Patterson, in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Shelley G. Taub, George Suarez, Thomas A. Law, Hugh D. Crawford, Chuck Moss, Peter H. Webster, Ruel E. McPherson, Michelle Friedman Appel. COMMITTEE MEMBERS ABSENT:. None. OTHERS PRESENT CIRCUIT COURT Kevin Oeffner, Administrator John Cooperrider, Court Business Administrator COUNTY EXECUTIVE Jean Chamberlain, South End Liaison Elizabeth Sherk, Intern HUMAN SERVICES Dr. Thomas Gordon, Director PROBATE COURT Jill Koney Daly, Chief BIRMINGHAM Joe Valentine, Management Specialist PLEASANT RIDGE Sherry Ball, Manager Scott Pietrzak, Recreation Director ROYAL OAK Tom Trice, Director of Recreation & Public Service WOODWARD DREAM CRUISE Caron Hall, Event Coordinator LARSEN & ASSOC., INC. Mel Larsen, President BOARD OF COMMISSIONERS Sheryl Mitchell, Analyst Pam Jackson, Committee Coordinator Helen Hanger, Senior Committee Coordinator PUBLIC COMMENT: Mr. Moss introduced several members of the Woodward Dream Cruise Board. APPROVAL OF THE PREVIOUS MINUTES Suarez moved approval of the minutes of February 26, 2001, as printed. Supported by Taub. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Thomas A. Law Hugh D. Crawford Chuck Moss Peter H. Webster Ruel E. McPherson Michelle Friedman Appel GENERAL GOVERNMENT COMMITTEE Page 2 March 12, 2001 DEPARTMENT OF INFORMATION TECHNOLOGY – ESTABLISHMENT OF A PROGRAM MANAGER JOB CLASSIFICATION AND CREATION OF ONE (1) POSITION TO BE ASSIGNED TO THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT Information Technology is requesting the creation of a new classification of Program Manager to assume responsibility for the Judicial Information Management System. The Program Manager will be responsible for project planning and implementation, coordination of various resources, achievement of deliverables and training. Mr. Pardee explained that the project would initially include the Circuit, Probate and 52 nd District Courts, the Prosecutor and Probation. Once system requirements are determined for these particular courts and departments and successful implementation is achieved, expansion of the system to the County’s third class courts will be reviewed. Taub moved approval of the attached suggested Resolution. Suppo rted by Suarez. Taub moved to amend the resolution to insert a second BE IT FURTHER RESOLVED paragraph to state: BE IT FURTHER RESOLVED that, upon request, courts of the third class in Oakland County are to be included in the Judicial Information Management System Project. Supported by McPherson. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote. DEPARTMENT OF INFORMATION TECHNOLOGY – FILE-ON-Q BARCODE SOFTWARE UPGRADE CONTRACT APPROVAL The existing File-On-Q Records Management System utilized by the Probate Court and Clerk/Register of Deeds to barcode files has reached capacity. The original vendor, VanLoozen Systems, Inc., will provide an upgrade to the system in an amount not to exceed $32,60 9.25. The contract will provide for upgraded software, purchase of barcode wand hardware, systems installation, training, maintenance and support. The contract is under review by Corporation Counsel. Taub moved approval of the attached suggested Reso lution. Supported by Moss. Taub moved to postpone the item until the next regularly scheduled meeting of General Government on March 26, 2001, to allow time to complete Corporation Counsel’s review. Supported by Moss. Motion to postpone until March 26, 2001, carried on a voice vote. MR #01048 – BOARD OF COMMISSIONERS – SUPPORT SENATE JOINT RESOLUTION D – CONSTITUTIONAL AMENDMENT REQUIRING STATE LAWMAKERS TO VOTE ON FUTURE PAY INCREASES The resolution was introduced in support of Senate Joint Resolutio n D (SJR D) which would GENERAL GOVERNMENT COMMITTEE Page 3 March 12, 2001 amend the State Constitution to provide that salary and expense determinations made by the State Officers Compensation Commission would only become effective if the Legislature approved them by a concurrent resolution adopted by a m ajority of members serving in both houses of the legislature. The proposed legislation would further provide an opportunity to the legislature to amend or reduce salary and expense recommendations and require that salary amendments would become effective only after the legislative session immediately following the next general election. Mr. Larsen stated that the legislation was being revised. Ms. Taub asked that this item be carried forward until a final version of the legislation could be made available to the commissioners. There were no objections. DREAM CRUISE 2001 – UPDATE BY COUNTY EXECUTIVE’S SOUTH OAKLAND GOVERNMENT LIAISON Ms. Chamberlain and members of the Woodward Dream Cruise Board provided the Committee with a brief summary of the Board’s efforts towards this year’s Dream Cruise. The 2001 Dream Cruise is in its seventh year and is scheduled to take place on August 18, 2001. Since its inception, the Cruise has grown in attendance from 250,000 to 1.5 million people. Several communities have expressed concerns regarding local control issues. The By-Laws Committee is working to address those issues. As in previous years, sponsors are being sought for the Cruise to avoid the use of tax dollars. The Woodward Dream Cruise Newsletter was dis tributed to Committee members. COMMUNICATIONS A. Oakland Livingston Human Service Agency Minutes – 1/24/01 B. Fire Records Management System Minutes – 2/20/01 C. Geographic Information Systems Steering Committee Minutes – 3/16/01 D. Letter from Federal Emergency Management Agency, Region V, Re: Project Impact E. Waterford Township Resolution Supporting Household Hazardous Waste Collection Initiative Concept F. Oakland Livingston Human Service Agency 2/28/01 Agenda and Notice of Next Meeting on 3/28/01 (full agenda packet on file) G. Community Mental Health – Board Members Job Description H. Community Mental Health – Letter from Cliff Johnson Re: Appointments Law moved to receive and file the communications. Supported by Moss. Motion carried on a voice vote. GENERAL GOVERNMENT COMMITTEE Page 4 March 12, 2001 OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 3:30 p.m. ________________________ _______________________________ Helen Hanger, James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.