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HomeMy WebLinkAboutMinutes - 2001.03.15 - 35611SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson March 15, 2001 The meeting of the Finance Committee was called to order at 9:03 a.m. by Chairperson Douglas in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Nancy Dingeldey, Brenda Causey -Mitchell, Charles Palmer, Fran Amos, Shelley Taub, William Patterson, Chuck Moss, Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT: COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Ron Miller, Housing Counselor COMMUNITY MENTAL HEALTH AUTHORITY Alvin Simmons, Board Member Richard Visingardi, Ph.D., Director Michael Garrett, Admin. Support Team Leader Mary Griffiths, Director, Business Operations FISCAL SERVICES Tim Soave, Chief Rena Joseph, Analyst Joe Matkowsky, Analyst Jeff Phelps, Analyst Gaia Piir, Budget Systems Coordinator Joe Rozell, Analyst FRIEND OF THE COURT Joseph Salamone, Friend of the Court MANAGEMENT & BUDGET Jeff Pardee, Director Laurie Van Pelt, Deputy Director MSU EXTENSION Lois Thieleke, Director Carol Lenchek, Gypsy Moth Coordinator PERSONNEL Judy Eaton, Director PURCHASING Joe Hylla, Manager SHERIFF Damon Shields, Captain Dale Cunningham, Business Manager OAKLAND PRESS Charlie Crumm, Reporter BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director Harvey Wedell, Sr. Analyst Helen Hanger, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Fran Amos Shelley Taub William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 March 15, 2001 APPROVAL OF THE PREVIOUS MINUTES Moss moved approval of the previous minutes of March 1, 2001, as printed. Supported by Patterson. Motion carried on a voice vote. AGENDA: Item #10 was removed from the agenda. In expectation of a lengthy discussion, Item #6 was moved down and renumbered to #16. CONTINGENCY REPORT The current Fiscal Year balance would remain at $217,895. Amos moved to receive and file the Contingency Report dated March 8, 2001. Supported by Melton. Motion carried on a voice vote. REGULAR AGENDA 7. MR #01080 – CIRCUIT COURT/FRIEND OF THE COURT – 2001 ACCESS AND VISITATION GRANT APPLICATION/ACCEPTANCE Oakland County Friend of the Court has applied for and been awarded a grant of $55,000 from the State Court Administrative Office for access and visitation services. The Friend of the Court will contract with HAVEN to provide visitation for certain cases as determined by the Court. HAVEN will provide the required $8,600 in matching funds. No County dollars are required. Palmer moved approval of the attached suggested Fiscal Note. Supported by Causey-Mitchell. Motion carried unanimously on a roll call vote. 8. MR #01079 – SHERIFF DEPARTMENT – USE OF FORFEITED FUNDS The Sheriff is requesting the use of $203,000, from an available balance of $964,498 in forfeited funds, to upgrade and add a better camera system for the surveillance van and to add a microwave downlink for the Helicopter, Base Station and Command Vehicle, along with radio patch equipment. This equipment will not be placed on a depreciation schedule. The life expectancy on this equipment is 7-10 years. At that time, replacement will be requested through use of forfeiture funds. Amos moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. 9. MR #01079 – SHERIFF’S DEPARTMENT – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CHARTER TOWNSHIP OF COMMERCE AND THE CREATION OF ONE SHERIFF FINANCE COMMITTEE Page 3 March 15, 2001 COMMUNICATION AGENT Commerce Township has requested that the Sheriff provide fire dispatch services beginning April 1, 2001. One Sheriff Communication Agent position will be added to the Communications Unit, Technical Services Division. A new three-year agreement will be negotiated once all other Fire Dispatch Agreements expire on 3/31/2002. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Amos. Motion carried unanimously on a roll call vote. 11. MR #01074 – PERSONNEL/HUMAN RESOURCES – SALARY ADMINISTRATION SECOND QUARTERLY REPORT FOR FY 2001 The Personnel Department has reviewed the salary grade placement for 12 classes/16 positions and is recommending that 10 classes (14 positions) be upgraded, 1 remain as is and one be downwardly reclassified. Amos moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. 12. DEPARTMENT OF PUBLIC SERVICES/MSU EXTENSION – GYPSY MOTH PROGRAM PRESENTATION Ms. Lencheck spoke in regards to the Gypsy Moth Suppression Program. Authorization for this year’s spray program, per M.R. #01045, provides for Rose Township to participate in the Federal program with 64 acres and for Rochester Hills to participate in the County’s parallel program with 1,168 acres. This year’s spray bid came in at $49.70 an acre, higher than expected. Discussion is under way with the spray contractor to see if the ship used to spray Saginaw in mid -April can remain here, which would lower the spray costs to $40 an acre. Education programs and monitoring will continue throughout the County. 13. MR #01075 – DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT/COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2000 COMPREHENSIVE HOUSING COUNSELING GRANT ACCEPTANCE Community Development has been awarded $29,009 from the Department of Housing and Urban Development for the Fiscal Year October 1, 2000, through September 30,2001. This is the sixth year of grant funding. Funds will be used to supplement Community Development Block Grant dollars to deliver housing counseling services under the Federal Comprehensive Housing Program guidelines. This is a decrease of $1,629 from last year’s award of $30,638. Palmer moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote. 14. DEPARTMENT OF MANAGEMENT AND BUDGET/PERSONNEL – POSITION CHANGES TO PROVIDE SUPPORT TO INFORMATION TECHNOLOGY As a result of increased workloads and complexity in the areas of accounting, procurement and human resources services resulting from Information Technology initiatives, Man agement and FINANCE COMMITTEE Page 4 March 15, 2001 Budget is requesting the following actions: the creation of one Supervisor II in the Fiscal Services Division, Central Fiscal Services Group/Proprietary Unit; the downward reclassification of one Supervisor III-Fiscal Services, Grade 16 to a Grade 15; the changing of funding for four positions in the Proprietary Unit from Proprietary Revenue to General Fund/General Purpose; and the upward reclassification of one position to a Senior Buyer, Grade 11. Additionally, one GF/GP Personnel Analyst III will be created in the Selection and Placement Unit. Amos moved approval of the attached suggested Resolution. Supported by Patterson. Motion carried unanimously on a roll call vote. 15. DEPARTMENT OF MANAGEMENT & BUDGET/PURCHASING DIVISION – APPROPRIATION TO EXPAND PURCHASING ON -LINE SERVICES TO VENDORS AND MUNICIPALITIES Purchasing is requesting authorization to expand on -line services with BidCorp.com, Inc. to issue and process Requests for Proposals and Requests for Information on a 24 -hour a day basis via the Internet. BidCorp currently provides on -line auction services for Materials Management to dispose of used and surplus inventory and services related to the County’s Cooperative Purchasing Program which allows municipalities to acquire police vehicles and other products at a discount rate. On behalf of local units, Purchasing has negotiated discount prices for these new services that will be made available through the Cooperative Purchasing Program. First year costs include $5,000 for Web site Creation, $4,900 Activity Fees and $1000 annually for on -going professional services costs. Taub moved approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote. 16. COMMUNITY MENTAL HEALTH AUTHORITY – REQUEST TO ACCELERATE COUNTY MATCH PAYMENT Mr. Simmons, Mr. Visingardi, and staff members Michael Garrett and Mary Griffiths came before the Committee to request that the County accelerate payment of its remaining FY 2000 -2001 10% match to the Authority to assist in addressing its current shortfall. Of the County’s $9.6 million match for this year, $4.8 million has not yet been disbursed to the Authority. In conjunction with the distributed Budget Narrative and Plan, Mr. Visingardi and Mr. Ga rrett explained the sequence of events leading up to the present financial situation. The remaining $4.8 million County match would provide the CMHA with a cash flow that would slow down planned administrative and service reductions. Mr. Pardee explained that if the County were to disburse the entire remaining match balance of $4.8 million in one lump sum rather than in monthly installments, as is the current practice, the effect on the General Fund would be a loss of $71,000 in interest earnings. The Administration would support accelerated payment to the CMHA as long as it does not impair the interest that the County would earn on this money. Mr. Pardee suggested several models to maintain the County’s interest earnings. FINANCE COMMITTEE Page 5 March 15, 2001 The Committee requested a break down on where the money would be utilized. Mr. Pardee was asked to draft a resolution for consideration at the next Finance Committee meeting of March 29. Mr. Visingardi indicated that he would have to confer with the CMHA Board and its attorne y for a directive on the matter of subtracting $71,000 from the County’s match appropriation. Ms. Douglas asked to be provided with copies of the State Audits. Dingeldey moved to receive and file the CMHA Budget Narrative and Plan. Supported by Palmer. Motion carried on a voice vote. COMMUNICATIONS: A. Department of Management and Budget/Purchasing Division – Contract Exception Report for Month of February 2001 B Federal Emergency Management Agency – Letter re: Project Impact Dingeldey moved to receive and file the communications. Supported by Moss. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:06 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.