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HomeMy WebLinkAboutMinutes - 2001.03.27 - 35613 March 27, 2001 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Peter H. Webster, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Nancy Dingeldey, Terry L. Sever, and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: William Brian OTHERS PRESENT: Facilities Management David Ross, Director Michael Hughson, Prop Mgmt Specialist Central Services David J. VanderVeen, Director Karl Randall, Aviation Management & Budget Jeffrey Pardee, Director Purchasing Joseph Hylla, Manager Planning & Economic Development Mary Langhauser, Supervisor Others Charlie Crumm Kathleen Gray Board of Commissioners Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF PREVIOUS MINUTES – March 13, 2001 Webster moved to approve the minutes of March 13, 2001 as printed. Supported by Garfield. Motion carried on a voice vote. PUBLIC COMMENT None OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson Planning & Building Committee Page 2 March 27, 2001 Chairperson Palmer announced the Economic Development Luncheon will be held April 27, 2001, at the Troy Hilton. Those Commissioners interested in attending should notify the Committee Coordinator. CONSENT AGENDA Garfield moved to receive and file the items on the Consent Agenda. Supported by Gregory. Motion carried on a voice vote. MR #01070 DEPARTMENT OF MANAGEMENT & BUDGET AND DRAIN COMMISSIONER – REVERSE PREVIOUS BUDGET ACTION TRANSFERRING STAFF ASSISTANT POSITION FROM DRAIN COMMISSIONER TO PURCHASING DIVISION AND CREATION OF BUYER II POSITION: The FY 2001 Budget and General Appropriations approved the transfer of the financial and purchasing functions, including three positions, from the Drain Commissioner to the Department of Management & Budget effective January 1, 2001. The Drain Commissioner and the Department of Management & Budget agree that the previous budget action transferring the Staff Assistant position and reclassification of that position to a Buyer II should be reversed, while leaving procurement responsibilities assigned to the Purchasing Division. The need still exists for a Buyer Ii position within the Purchasing Division for procurement functions related to the Drain Commissioner and the Purchasing Division is requesting the creation of a Buyer II position. Webster moved that the Planning & Building Committee report to the full Board with the recommendation that MR #01070 be adopted. Supported by Sever. Motion carried on a unanimous roll call vote with Brian absent. MR #01083 BOARD OF COMMISSIONERS – TELEVISING OF COMMISSION MEETINGS: This resolution asks that the FY 2001 Capital Improvement Program for the West Wing Auditorium and Committee Room "A" be amended to include improvements necessary to record or televise Committee and Board meetings. All meetings will be made available for either live broadcast or tape delay distribution to all Oakland County public access channels as soon as is practical. Melton moved to amend the resolution by striking the NOW THEREFORE BE IT RESOLVED AND BE IT FURTHER RESOLVED paragraphs and substituting, "NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners does hereby establish a five member study group, Planning & Building Committee Page 3 March 27, 2001 appointed by the Board Chair, that will report to the Planning and Building Committee within six months the feasibility of telecasting, live or delayed, Board and/or Committee meetings. MR #01083 BOARD OF COMMISSIONERS – TELEVISING OF COMMISSION MEETINGS: (Continued): Supported by Sever. Motion to amend carried on a roll call vote: Webster, Melton, Obrecht, Garfield, Sever and Gregory: Yes Palmer and Dingeldey: No Brian: Absent Melton moved to amend the resolution further by adding, "BE IT FURTHER RESOLVED that the Board of Commissioners authorize staff to work with the study group to investigate the feasibility and expenses related to the operation of cable casting Board meetings and/or Committee meetings and report back to the Planning & Building Committee on a monthly basis." Supported by Obrecht. Motion to amend carried on roll call vote: Webster, Melton, Obrecht, Garfield, Sever and Gregory: Yes Palmer and Dingeldey: No Brian: Absent Melton moved that the Planning & Building Committee report to the full Board MR #01083 be amended as above and adopted. Supported by Webster Motion carried on a roll call vote: Palmer, Webster, Melton, Obrecht, Garfield, Sever and Gregory: Yes Dingeldey: No Brian: Absent DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT A SANITARY EASEMENT TO THE CHARTER TOWNSHIP OF LYON LOCATED AT OAKLAND- SOUTHWEST AIRPORT, LYON TOWNSHIP (TAX PARCEL NO. 21-04-451-010): The Charter Township of Lyon is formally requesting that the County of Oakland grant a sanitary sewer easement in favor of the township to construct, operate, maintain, repair and/or replace a sanitary sewer and related appurtenances over the extreme northeast corner of the airport property. Commissioner Sever indicated he is currently representing clients owning property connected to this easement and will abstain from voting. Planning & Building Committee Page 4 March 27, 2001 Dingeldey moved approval of the attached suggested resolution. Supported by Garfield. Motion carried on unanimous roll call vote Sever: Abstain Brian: Absent CENTRAL SERVICES/MATERIALS MANAGEMENT DIVISION – PRIVATIZATION OF MATERIALS MANAGEMENT: The privatization of food services at the Sheriff's Detention Facility has significantly impacted the volume of business performed by the Department of Central Services/Materials Management Division, adversely affecting the ability to markup remaining services and still be competitive. Central Services is requesting the Materials Management function be privatized resulting in a projected annual savings of $260,000. All personnel involved will be reassigned. Dingeldey moved approval of the attached suggested resolution. Supported by Webster. Motion carried on unanimous roll call vote with Brian absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (ROCHESTER COLLEGE PROJECT) – CITY OF ROCHESTER HILLS: This project encompasses a new library/classroom complex with approximately 17,000 square feet along with related roadways and parking. In addition, it includes a new residential housing hall for students, a tower to Dearborn Commons, a part of the residential project funded in the mid nineties that was not completed due to cost constraints. Another new part of the proposed project includes a warehouse building. Facilities scheduled for renovation include the Murihead Building, Utley Center, Barbier auditorium, telecounselor room, Gatewood Hall, and selected other classrooms. The project also includes computer hardware and other selected technology items as well as a re-working of the master plan for the college. The number of new permanent jobs to be created is 10, 8 professional, 2 unskilled. Garfield moved approval of the attached suggested resolution. Supported by Palmer. Motion carried on unanimous roll call vote with Brian absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (ROCHESTER COLLEGE PROJECT) – CITY OF ROCHESTER HILLS: In accordance with Section 4 (2) of the Economic Development Corporations Act it is necessary to confirm the appointment of William W. Benson and Paul Rizzardi who are representative of neighborhood Planning & Building Committee Page 5 March 27, 2001 residents and business interests likely to be affected by said Project. These additional Directors shall cease to serve when the Project is either abandoned or, if undertaken, is completed in accordance with the Project Plan. Garfield moved approval of the attached suggested resolution. Supported by Palmer. Motion carried on unanimous roll call vote with Brian absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (PRATT & MILLER ENGINEERING AND FABRICATION, INC. PROJECT) – LYON CHARTER TOWNSHIP: The Economic Development Corporation of the County of Oakland recommends the approval of this project plan consisting of acquisition of land and construction and equipping of an approximately 25,000 square foot manufacturing facility. Five to seven new permanent jobs will be created. The cost is estimated at $2,750,000. Dingeldey moved approval of the attached suggested resolution. Supported by Sever. Motion carried on unanimous roll call vote with Brian absent. FACILITIES MANAGEMENT – SELECTION OF MANAGER FOR WORK RELEASE FACILITY: On January 23, 2001 the Planning & Building Committee authorized Facilities Management to advertise a Request for Proposals to the construction industry asking for qualifications and proposals for construction management services for the Work Release Facility Project. A Selection Committee was formed and approved by the Planning & Building Committee to review and evaluate proposals and return with recommendations to award a professional services contract. Six firms responded to the RFP with written proposals. The Selection Committee is recommending the Planning & Building Committee authorize Facilities Management, assisted by Corporation Counsel, to negotiate a contract with Turner Construction Company and report back to the Planning & Building Committee with the recommendation to award a contract to this firm. In the event negotiations can not be completed with Turner, Facilities Management is authorized to negotiate with the Committee's second choice, the George W. Auch Company. Dingeldey moved the Planning & Building Committee authorize Facilities Management to negotiate a professional services contract for construction management services for the Work Release Facility Project. Supported by Sever. Planning & Building Committee Page 6 March 27, 2001 Motion carried on a unanimous roll call vote with Brian absent. FACILITIES MANAGEMENT – MONTHLY PROGRESS REPORT: Dingeldey moved to Receive & File the Monthly Progress Report. Supported by Garfield. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Dingeldey moved to adjourn the meeting at 11:05 a.m. Supported by Garfield. Motion carried on a voice vote. _____________________________________ Nancy Wenzel, Committee Coordinator _____________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to committee approval.