HomeMy WebLinkAboutMinutes - 2001.03.28 - 35615
March 28, 2001
The meeting was called to order by Chairperson Law at 10:40 a.m. in Committee Room A,
Auditorium Wing, County Service Center, Pontiac, Michigan.
PERSONNEL COMMITTEE MEMBERS PRESENT:
Thomas A. Law, Chairperson, David N. Galloway, Eric Coleman, David L. Moffitt, David B.
Buckley, Vincent Gregory, and George W. Suarez
PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE:
William Brian
OTHERS PRESENT:
Personnel Department Judy Eaton, Director
Nancy Scarlet, Manager
Lois Koeber, Supervisor
Brenthy Johnston, Personnel Analyst
David VandeGrift, Personnel Analyst
William Shriner, I/O Psychologist
Management & Budget Jeff Pardee, Director
Purchasing Joseph Hylla, Manager
Fiscal Services Thomas Ott, Manager
Information Technology Phil Bertolini, Director
Executive Office Robert Daddow, Asst. Dep. County Executive
Emergency Management Gail Novak, Chief
Circuit Court Kevin Oeffner, Court Administrator
Board of Commissioners Sheryl Mitchell, Senior Analyst
Nancy Wenzel, Committee Coordinator
Personnel Committee Page 2
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 NORTH TELEGRAPH ROAD PONTIAC, MICHIGAN 48341-0470
Telephone: (248) 858-0100 FAX: (248) 858-1572
PERSONNEL COMMITTEE
Thomas A. Law, Chairperson
David N. Galloway,
Majority Vice Chairperson
Eric Coleman,
Minority Vice Chairperson
David L. Moffitt
David B. Buckley
William Brian
Vincent Gregory
George W. Suarez
March 28, 2001
MOTION TO APPROVE AGENDA
Coleman moved to approve the agenda as submitted. Supported by Buckley.
Motion carried on a voice vote.
PUBLIC COMMENT:
None.
APPROVAL OF MINUTES OF MARCH 14, 2001:
Buckley moved to approve the minutes of March 14, 2001 as printed. Supported by Coleman.
Motion carried on a voice vote.
EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS:
Under the provisions of Section VI-H-1, of the Merit System Resolution, the Personnel Department is
requesting the extension of 17 Merit System eligible lists.
Coleman moved approval of the extension of the 17 Merit System eligibility lists requested by the
Personnel Department. Supported by Gregory.
Motion carried on a voice vote.
MR #01085 DEPARTMENTS OF MANAGEMENT & BUDGET DEPARTMENT/PERSONNEL –
POSITION CHANGES TO PROVIDE SUPPORT TO INFORMATION TECHNOLOGY:
There have been many recent initiatives within the Information Technology Department, including the
Judicial Information Management System, Courts and Law Enforcement Management Information
System, COPS-MORE Grant, Fire Records Management System, Access Oakland. Radio Communications
Project, Telephone PBX System, OAKNET, and Geographic Information System. These initiatives have
significantly increased the workload and complexity in the areas of accounting, procurement, and human
resource services. Several position changes/creation have been requested. Funds are available from
increased Indirect Cost revenue to offset the cost of these position changes.
Buckley moved to report to the full Board with the recommendation MR #01 085 be adopted.
Supported by Gregory.
Motion carried on unanimous roll call vote with Moffitt and Brian absent.
Personnel Committee Page 3
March 28, 2001
MR #01087 DEPARTMENT OF INFORMATION TECHNOLOGY – ESTABLISHMENT OF A
PROGRAM MANAGER JOB CLASSIFICATION AND CREATION OF ONE (1) POSITION
TO BE ASSIGNED TO THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS)
PROJECT:
The Board of Commissioners has authorized implementation of the Judicial Management Information
System (JIMS), an $8.0 million Courts software system that provides an integrated records management
system for Circuit, District and Probate Courts, as well as the Prosecutor and Probation.
County experience reveals that successful implementation efforts require a fully committed management
resource to integrate technology with business process improvements. The Department of Information
Technology and the 6thJudicial Circuit Court request the establishment of a Program Manager job
classification in Information Technology/Administration to be assigned to the JIMS Project. Funding
for this position is available in the Information Technology Fund Equity.
Coleman moved to report to the full Board with the recommendation MR #01087 be adopted.
Supported by Buckley.
Motion carried on unanimous roll call vote with Brian absent.
MR #01090 EMERGENCY MANAGEMENT – OUTDOOR WARNING SYSTEM PLAN – PAST,
PRESENT, AND FUTURE:
Oakland County has accepted federal grants to defray a portion of the costs of purchasing sirens to be
utilized within the Oakland County Tornado Warning System. Oakland County has accepted ownership
of the county tornado sirens and agreed to be responsible for their maintenance. Sixty-seven percent of
the sirens are aging and parts are becoming difficult to obtain. Seventy-four percent of the sirens do not
have battery back up, or a two way monitoring system. The Outdoor Warning System Plan includes
recommendations to upgrade the siren system to a state-of-the-art system within seven years. It is
requested funding be provided from the designated equity fund for the replacement of aging sirens and
battery replacement of newer sirens, and for the addition of a permanent part-time, non-eligible position
to assist with the program.
Suarez moved to amend the resolution by adding a paragraph 6 and 7 as follows:
"WHEREAS in June, 2000 a temporary PTNE position of Emergency Management
Coordinator was created through the Emergency Salaries program to provide immediate attention to
County warning siren needs; and
WHEREAS the Outdoor Warning System Plan also includes a recommendation to create a
permanent 1,000 hour PTNE position to provide various duties related to the installation and
operation of the new siren system."
Personnel Committee Page 4
March 28, 2001
MR #01090 EMERGENCY MANAGEMENT – OUTDOOR WARNING SYSTEM PLAN – PAST,
PRESENT, AND FUTURE (Continued):
Also that the BE IT FURTHER RESOLVED paragraph be amended to read:
"BE IT FURTHER RESOLVED that the funding be provided from the designated equity fund
for the replacement of aging sirens and battery replacement of newer sirens, and for the creation of
one (1) GF/GP 1,000 hour PTNE position of Emergency Management Coordinator located in the
Emergency Management unit of Information Technology/CLEMIS & Public Safety."
Supported by Gregory
Motion to amend carried on a voice vote.
Suarez moved the Personnel Committee report to the full Board with the recommendation
MR #01090 be amended and adopted. Supported by Coleman
Motion carried on unanimous roll call vote with Brian absent.
PERSONNEL/HUMAN RESOURCES – FUNDING FOR COMPUTER TESTING EXAM
MATERIALS:
The changing and expanding role of technology in today's workforce requires an adjustment in the
entry-level qualifications of support personnel to ensure understanding of computers and the use of
computer software. The Personnel Department desires to incorporate testing of computer skills into its
entry-level clerical examination process. Additional funding is required in Personnel's examination
materials line item to ensure adequate funds are available to cover the cost of purchasing and
administering testing materials and is requesting an additional appropriation of $5,000.
Coleman moved to amend the resolution to include:
"BE IT FURTHER RESOLVED that the Personnel Department report back to the Personnel
Committee after completion of their entry level clerical validation study."
Supported by Gregory.
Motion carried on a voice vote.
Coleman moved approval of the attached suggested resolution. Supported by Gregory.
Motion carried on unanimous roll call vote with Brian absent.
COMMUNICATIONS:
Moffitt moved to Receive and File the Position Change Summary Report, Item A. Supported by
Coleman.
Motion carried on unanimous roll call vote with Brian absent.
Personnel Committee Page 5
March 28, 2001
Chairperson Law cancelled the April 11, 2001 meeting of the Personnel Committee. If necessary the
Committee will meet prior to the full Board meeting on April 26, 2001.
Chairperson Law shared a copy of a letter, on which he was copied, from Mr. Michael S. Young to Ms.
Barbara Hankey regarding: "Pre-Trial Services Investigator I Eligible List: 00-C2213". Mrs. Eaton of
Personnel indicated a letter will be drafted by the Personnel Department to Mr. Young indicating his name
will remain on the eligibility list for the period of time the eligibility list exists.
Moffitt moved to receive and file the letter dated March 21, 2001 from Mr. Young to Ms. Hankey.
Supported by Suarez.
Motion carried on a voice vote.
ADJOURNMENT:
Coleman moved to adjourn at 11:47 a.m. Supported by Buckley.
Motion carried on a voice vote.
__________________________________________
Nancy Wenzel, Committee Coordinator
__________________________________________
James H. VanLeuven, Jr., Administrative Director
N
NOTE: The foregoing minutes are subject to Committee approval