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HomeMy WebLinkAboutMinutes - 2001.03.29 - 35616SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson March 29, 2001 The meeting of the Finance Committee was called to order at 9:03 a.m. by Chairperson Douglas in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Nancy Dingeldey, Brenda Causey -Mitchell, Charles Palmer, Fran Amos, Shelley Taub, William Patterson, Chuck Moss, Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT: CIRCUIT COURT Kevin Oeffner, Administrator Lisa Symula, Family Division Administrator CHILDREN’S VILLAGE Mike Worrell, Manager CLERK/REGISTER OF DEEDS William Caddell, Clerk/Register Pat Campbell, Deputy COMMUNITY CORRECTIONS George Miller, Manager COMMUNITY MENTAL HEALTH AUTHORITY Mary Griffiths, Director, Business Operations CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DRAIN COMMISSIONER Kevin Larsen, Deputy Gail Murphy, Community Liaison FISCAL SERVICES Tom Ott, Manager Tim Soave, Chief Prentiss Malone, Analyst Joe Matkosky, Supervisor INFORMATION TECHNOLOGY Phil Bertolini, Director Jim Taylor, Supervisor Pat Coates, Supervisor, Law Enforcement Gail Novak, Chief, Emergency Management MANAGEMENT & BUDGET Jeff Pardee, Director Laurie Van Pelt, Deputy Director PERSONNEL Judy Eaton, Director PURCHASING Joe Hylla, Manager SHERIFF Michael McCabe, Captain Dale Cunningham, Business Manager OTHERS PRESENT CONTINUED: OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Fran Amos Shelley Taub William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 March 29, 2001 OAKLAND PRESS Kathleen Gray, Reporter BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director Harvey Wedell, Sr. Analyst Helen Hanger, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Palmer moved approval of the previous minutes of March 15, 2001, as printed. Supported by Moss. Motion carried on a voice vote. AGENDA: A revised agenda with additional backup material was distributed to the committee. CONTINGENCY REPORT Item 8 on today’s agenda is acceptance of a grant modification. This action would reduce the current Fiscal Year balance of $217,895 by $30,536, which is the required County match for the grant, to $187,359. Patterson moved to receive and file the Contingency Report dated March 22, 2001. Supported by Amos. Motion carried on a voice vote. CONSENT AGENDA 5b. MR #01095 – ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF WATERFORD – FY 2001 ALLOCATION Waterford Township is requesting reimbursement of its $262,893.19 FY 2001 Environmental Infrastructure Reimbursement allocation for expenses relating to lift station modifications in several areas of the Township. 5c. MR #01026 – ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF BEVERLY HILLS – FY 2001 ALLOCATION Beverly Hills is requesting reimbursement of its $48,520.79 FY 2001 Envi ronmental Infrastructure Reimbursement allocation for expenses related to the continuation of the sewer project approved for FY 1999, as well as preparation of a Subwatershed plan. Amos moved approval of the attached suggested Consent Agenda Finance Repor ts. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Causey -Mitchell absent. REGULAR AGENDA FINANCE COMMITTEE Page 3 March 29, 2001 6. COMMUNITY MENTAL HEALTH AUTHORITY – REQUEST FOR ADVANCED PAYMENT OF COUNTY MATCH As discussed at the previous Finance meeting, the Community Mental Health Authority has requested the acceleration of the County’s remaining FY 2001 match of $4,810,460 to offset current cash flow problems. The resolution authorizes the advance but requires that the Authority enter into a signed agreement to return the estimated lost interest earnings of $71,000 to the County’s General Fund by a specific date (as yet to be determined). The document is currently under review by Corporation Counsel. No funds will be advanced ahead of the existing scheduled monthly allocations until this agreement is executed. The CMH Authority Board has agreed to this method of payment. Palmer moved approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote. 7. MR #01092 – CIRCUIT COURT/FAMILY DIVISION/PROBATE COURT – NEXT GENERATION MODEL TRIAL COURT GRANT ACCEPTANCE Circuit Court has applied for and been awarded a grant from the State Court Administrative Office, Next Generation Model Trial Court Grant Program. The total grant of $21,178 includes an in -kind County match of $9,928 consisting of existing personnel. Funds will be utilized to develop implementation plans identifying issues affecting court operations, the Administration of Justice and services and cost effectiveness of merged trial court operations. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Amos. Motion carried unanimously on a roll call vote. 8. OAKLAND COUNTY JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG) AGREEMENT MODIFICATION The Michigan Family Independence Agency, Juvenile Accountability Incentive Block Grant (JAIBG) Ad Hoc Committee has awarded Oakland County a one -time amendment to its existing grant of $305,364. Of this amount, $30,536 is County matching funds. The additional dollars will be used to purchase a van for Community Corrections’ InStep program, to increase information sharing capacity for Children’s Village and to expand the Children’s Village and InStep program renovation projects. Palmer moved approval of the attached suggested Fiscal Note. Supported by Amos. Motion carried unanimously on a roll call vote. 9. MR #01091 – SHERIFF’S DEPARTMENT – DEAFNESS AWARENESS TRAINING FOR LAW ENFORCEMENT GRANT ACCEPTANCE The Michigan Department of State Police, Michigan Justice Training Commission, has awarded the Sheriff grant funding of $30,192, to train officers in communicating with deaf individuals. The grant period is January 1, 2001, through December 31, 2001. The gr ant FINANCE COMMITTEE Page 4 March 29, 2001 will be used to contract with DEAF C.A.N. (Community Advocacy Awareness) to provide sensitivity training. The Sheriff will also host other county law enforcement agencies wishing to participate. No county match or personnel are required. Palmer moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote. 10. MR #01087 – DEPARTMENT OF INFORMATION TECHNOLOGY – ESTABLISHMENT OF A PROGRAM MANAGER JOB CLASSIFICATION AND CREATION OF ONE (1) POSITION TO BE ASSIGNED TO THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT Information Technology is requesting the creation of a new classification of Program Manager to assume responsibility for the Judicial Information Management System. The Program Manager will be responsible for project planning and implementation, coordination of various resources, achievement of deliverables and training. Palmer moved to report to amend the resolution to insert the following: BE IT FURTHER RESOLVED that, once implementation of the Judicial Information Management System has been completed, reassignment of this position to another program shall require approval by the Board of Commissioners. Supported by Moss. Motion carried unanimously on a roll call vote. Amos moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote. 11. DEPARTMENT OF INFORMATION TECHNOLOGY – IMPLEMENTATION OF OAKLAND COUNTY’S INTERNET STRATEGY Mr. Bertolini provided the Committee with a presentation on Information Technology’s proposed partnership with Eviciti Corporation to develop a plan to design, build and implement a standardized county Web site strategy. Information Technology is requesting author ization to contract with Eviciti, at a cost not to exceed $980,512, to implement Phase II of the Plan, which will include the creation of a uniform identity for Oakland County and provide users with the ability to access and maintain their own sites. Phase II will also allow the County to host its local units of government, providing them with assistance in building and deployment of Websites. The results of Phase II will be presented to the Committee prior to requests for funding of additional phases . Mr. Bertolini noted that an oversight committee would be created for testing and input relative to site usage. FINANCE COMMITTEE Page 5 March 29, 2001 Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Moss absent. Palmer moved to report to amend the resolution to change the reference "Phase I" to Phase II" in the following paragraphs: Seventh "WHEREAS"; "NOW THEREFORE BE IT RESOLVED"; Second "BE IT FURTHER RESOLVED". Supported by Amos. Motion carried unanimously on a roll call vote with Moss absent. 12. MR #01090 – EMERGENCY MANAGEMENT – OUTDOOR WARNING SYSTEM PLAN – PAST, PRESENT AND FUTURE Emergency Management has developed a plan to replace aging sirens and improve the County’s Tornado Warning System. Of the existing siren system, 67% are aging and parts are becoming difficult to obtain and 74% have no battery back-up or two-way monitoring systems. The Plan provides recommendations to upgrade to a state -of-the-art system within seven years. A permanent part-time, non-eligible position will also be created to assist with the program. Twenty- five sirens will be replaced in the first year at $437,500. The annual cost of battery replacement is $7,000. These funds are available from the prior year’s Designated Fund Balance. Funds will be transferred to the Health Fund, under which the EMS function exists. The Tornado Siren Sub - Fund will be closed and all EMS funds and future activity will be reported through the Health Fund. Palmer moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Dingeldey and Moss absent. 13. DEPARTMENT OF MANAGEMENT & BUDGET/EQUALIZATION DIVISION – UTILITY DEFENSE FUND SUPPLEMENTAL APPROPRIATION To continue the County’s joint litigation efforts in challenging the State Tax Commission’s November, 1999, action to revise personal property multipliers for Electric Transmission and Distribution Property and Gas Distribution Property, Management and Budget is requesting an additional $67,000 appropriation from the Designated Fund Balance for Tax Tribunal Appeals. Previously authorized appropriations included MR #00198 for $101,000 and MR #00321 for $100,000. Amos moved approval of the attached suggested Resolution. Supported by Melton. Motion carried unanimously on a roll call vote with Amos and Moss absent. 14. DEPARTMENT OF MANAGEMENT & BUDGET – EXTENSION OF AAA BOND RATING TO LOCAL UNITS OF GOVERNMENT AND SCHOOL DISTRICTS The resolution would establish a financial policy that would provide for extension of the FINANCE COMMITTEE Page 6 March 29, 2001 County’s AAA Bond Rating to its local units of government and school districts to fund capital projects. Melton moved to postpone the item until the next regular m eeting of Finance. Supported by Causey-Mitchell. Motion carried on a voice vote. Palmer moved to refer the item to the Planning and Building and General Government Committee’s for input. Supported by Taub. Motion carried on a roll call vote with Amos, Melton, Dingeldey, Causey-Mitchell and voting no and Moss absent. 15. DEPARTMENT OF MANAGEMENT AND BUDGET – USE OF DESIGNATED FUND BALANCE FOR CARRY-FORWARDS (SHERIFF DEPARTMENT, HEALTH DIVISION, GIS) The resolution would authorize expenditure of Desig nated Fund Balance Carry-Forward amounts as follows: Sheriff - $150,000 to upgrade two automated Fingerprint Identification System computer terminals; Health - $235,573 for an imaging project and $453,300 for substance abuse programs; Geographic Informati on System (GIS) - $241,520 to continue project funding and cover consulting costs for municipalities to link to the GIS project. Mr. Palmer requested a list of substance abuse programs. Taub moved approval of the attached suggested Resolution. Supported by Causey- Mitchell. Motion carried unanimously on a roll call vote with Moss absent. DINGELDEY ASSUMED THE CHAIR AT 11:10 A.M. 16. DEPARTMENT OF MANAGEMENT & BUDGET/FISCAL SERVICES DIVISION – AUTHORIZATION FOR PROFESSIONAL SERVICES CONTRACT TO SUPPORT PEOPLESOFT HUMAN RESOURCES SYSTEM DOUGLAS RESUMED THE CHAIR AT 11:14 A.M. The resolution authorizes a professional service contract of $74,250 with Hunter Group, Inc. of Chicago to assist the County in creating technical specifications on required modifi cations to support its PeopleSoft upgrade from version 7.0 to 8.1. The previous vendor KPMG has been acquired by Cisco, Inc. and no longer supports the software. Amos moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Moss absent. COMMUNICATIONS: FINANCE COMMITTEE Page 7 March 29, 2001 A. Circuit Court/Family division – Byrne Memorial Formula Grant Application B Huron Clinton Metropolitan Authority – Resolution re: 2001 Tax Levy C. Department of Treasury – Industrial Facility Exemptions – Revoking of Personnel Property Exceptions – City of Troy D. Government Performance Project E. SEMCOG - Designated Management Agency Service Charge F. Michigan State Police Letter re: Hazard Mitigation Grant Program Patterson moved to receive and file the communications. Supported by Amos. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Ms. Taub requested a report on the status of the 9 -1-1 surcharge. Ms. Douglas asked that review of the Comprehensive Annua l Finance Report be included on the Finance Committee’s regular agenda schedule for review and that all commissioners be invited to attend. There being no other business to come before the committee, the meeting was adjourned at 11:12 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.