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HomeMy WebLinkAboutMinutes - 2001.04.12 - 35618SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson April 12, 2001 The meeting of the Finance Committee was called to order at 9:02 a.m. by Chairperson Douglas in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Charles Palmer, Fran Amos, Shelley Taub, Wi lliam Patterson, Chuck Moss, Michelle Friedman Appel, Brenda Causey-Mitchell, Tim Melton. COMMITTEE MEMBERS ABSENT WITH NOTICE: Nancy Dingeldey. OTHERS PRESENT: CENTRAL SERVICES David VanderVeen, Director COMMUNITY CORRECTIONS Karen Peterson, Supervisor EXECUTIVE OFFICE Bob Daddow, Assistant Deputy FISCAL SERVICES Tom Ott, Manager Tim Soave, Chief Linda Pearson, Analyst Prentiss Malone, Analyst Joe Matkosky, Supervisor HEALTH Tom Fockler, Administrator HUMAN SERVICES Dr Tom Gordon, Director INFORMATION TECHNOLOGY Phil Bertolini, Director Joe Maletta, Manager Kevin Birchler MANAGEMENT & BUDGET Jeff Pardee, Director Laurie Van Pelt, Deputy Director PERSONNEL Nancy Scarlet, Manager William Shriner, I/O Psychologist PURCHASING Joe Hylla, Manager SHERIFF Michael McCabe, Captain Dale Cunningham, Business Manager SUPPORT SERVICES Todd Birkle, Support Services Jack Smith, Chief THE DAILY TRIBUNE Vivian DeGain, Reporter OAKLAND PRESS Kathleen Gray, Reporter OTHERS PRESENT CONTINUED: OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Fran Amos Shelley Taub William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 April 12, 2001 BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director Helen Hanger, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Moss moved approval of the previous minutes of March 29, 2001, as printed. Supported by Amos. Motion carried on a voice vote. CONTINGENCY REPORT Items 10 and 11 on today’s agenda will reduce the current Fiscal Year Contingency Fund balance of $187,359 to $125,859. Amos moved to receive and file the Contingency Report dated April 5, 2001. Supported by Patterson. Motion carried on a voice vote. 6. MR #01106 – OAKLAND COUNTY DISTRICT REAPPORTIONMENT APPROPRIATION In accordance with P.A. 261 of 1966, as amended, the Reapportionment Commission has begun its review to determine and recommend on redistricting of County Commissioner Districts following the 2000 Federal Decennial Census. The Commission is requesting an appropriation of $26,000 in expectation of expenses to be incurred as a result of th is process. By statute, members of the Reapportionment Commission receive a per diem of $35.00 for each meeting. Palmer moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Din geldey absent. 7. MR #01113 – SHERIFF DEPARTMENT NARCOTICS ENFORCEMENT TEAM (NET) ADDITIONAL VEHICLES The Police Departments of Southfield, Bloomfield Township and the Macomb County Sheriff’s Office are providing officers to work with the County’s NET Unit. This action will require that four additional vehicles with radios be added to the County Fleet. Forfeiture Funds will cover the capital and lease costs for these vehicles. Taub moved approval of the attached suggested Fiscal Note. Motion carried unanimously on a roll call vote with Dingeldey absent. 8. MR #01112 – CENTRAL SERVICES/MATERIALS MANAGEMENT DIVISION – PRIVATIZATION OF MATERIALS MANAGEMENT The privatization of the food service function for the Sheriff’s Detention Facility has adverse ly impacted the volume of business handled by Materials Management and resulted in an inability to markup remaining services and still be competitive. An Administrative Review Committee was established to further explore privatization of Materials Management remaining functions. Through utilization of the Request for Proposal process, it is recommended that remaining functions be contracted to various vendors. This action is expected to produce annual savings of $260,000. FINANCE COMMITTEE Page 3 April 12, 2001 Four positions will be deleted and one reclassified as identified in the resolution. Palmer moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Dingeldey absent. 9. MR #01107 – DEPARTMENT OF HUMAN SERVICES/HUMAN SERVICES COORDINATING COUNCIL – ACCEPTANCE OF HEALTHY START/HEALTHY FAMILIES GRANT St. Joseph Mercy Hospital – Oakland (SJMO) is providing continued funding to the Oakland County Human Services Coordinating Council to coordinate Public Health Nurse services with the Health Division. Funding will be provided by a $64,035 Healthy Start/Healthy Families grant, and a $30,000 Child Protection: Working Together as Community Partners grant to fund one public health nurse, with 5% of the grant being provided to offset administrative oversight. This collaborate effort provides long-term comprehensive, home-based family support services, beginning at birth, to at-risk families to prevent child abuse and neglect, promote healthy child growth and development and improve parent-child relationships. The grant period is October 1, 2000, through September 30, 2003, and requires annual renewal. An existing public health nurse position will be utilized for this program. Taub moved approval of the attached suggested Fis cal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Dingeldey absent. 10. MR #01110 – PERSONNEL/HUMAN RESOURCES – FUNDING FOR COMPUTER TESTING EXAM MATERIALS Personnel is requesting an appropriation of $5,000 to its examination materials line item to purchase testing materials as part of an entry-level clerical validation study which will incorporate computer skills testing into the existing examination. Personnel additionally requests to undertake a test validation process in conjunction with Macomb County to ensure that the test is a fair predictor of performance. Causey-Mitchell moved approval of the attached suggested Fiscal Note. Supported by Melton. Motion carried unanimously on a roll call vote with Di ngeldey absent. 11. MR #01108 – DEPARTMENT OF INFORMATION TECHNOLOGY – APPROPRIATION FOR UNFUNDED STATE AND FEDERAL MANDATES Information Technology is requesting an amendment to the Fiscal Year 2001 budget to allocate $56,500 (the equivalent of 500 hours) for unfunded, mandated projects requiring immediate miscellaneous minor programming work of less than 100 hours. The appropriation will allow for work not to exceed 500 hours. Moss moved to report to amend the resolution to insert a BE IT FURTHER RESOLVED paragraph as follows: BE IT FURTHER RESOLVED that a final detailed report, identifying what state-mandated projects these funds were expended on and how those state - FINANCE COMMITTEE Page 4 April 12, 2001 mandated requirements affected Information Technology’s budget, be provided to the General Government and Finance Committees and that this information be reported to the State. Supported by Taub. Motion carried unanimously on a roll call vote with Dingeldey absent. Moss moved approval of the attached suggested Fiscal Note. Supported by Amos. Motion carried unanimously on a roll call vote with Dingeldey absent. 12. MR #01105 – DEPARTMENT OF INFORMATION TECHNOLOGY – EHEALTH ENVIRONMENTAL HEALTH INFORMATION SYSTEM Information Technology and Environmental Health staff are p roposing to develop a system to address the data storage/retrieval, imaging, field computing and other technical needs of the Environmental Health Unit. Environmental Health processes over 143,000 pieces of paper annually. Offices located in Pontiac, Troy and Walled Lake currently do not have a linked information system and, therefore, are unable to communicate or share records. The program will utilize the County’s existing GIS and GPS technologies. Total development and implementation costs are projected at $2,850,000. An estimated savings of $185,000 per year in personnel costs is expected once full utilization of the system is achieved. Mr. Moss stated that he would like to see a long-term strategic plan for Information Technology. Ms. Douglas suggested that a meeting be set up, and all commissioners invited to attend, to bring Information Technology in for discussion on this issue. Mr. Daddow asked that a date for such a meeting not be finalized for several weeks so that Information Technology personnel could put together the necessary materials. Mr. Melton proposed that the discovery and planning process for Information Technology projects be brought to commissioners for prioritization to determine what funds are available and where they should be allocated. Taub moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Dingeldey absent. 13. MR #01116 – ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER HILLS – FY 1999, FY 2000 & FY 2001 Rochester Hills is requesting reimbursement of its $875,759,19 FY 1999, FY 2000 & FY 2001 allocation ($291,919.73 for each year) from the Environmental Infrastructure Reimbursement Fund for work related to numerous drain related studies. Amos moved approval of the attached suggested Report. Supported by Douglas. FINANCE COMMITTEE Page 5 April 12, 2001 Motion carried unanimously on a roll call vote with Dingeldey absent. COMMUNICATIONS: A. Circuit Court/Family Division, Prosecutor’s Office and Community Corrections Division – FY 2001 Juvenile Accountability Incentive Block Grant Application B Family Independence Agency – Title IV-D Federal Funding Percentages C. CLEMIS Status – Minutes of Meeting Held on March 30, 2001 D. Department of Management and Budget/Purchasing – Contract Exception Report - March 2000 Palmer moved to receive and file the communications. Supported by Amos. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT At the Committee’s request, Mr. Daddow provided an update on the efforts to implement the Child Support Enforcement System. There being no other business to come before the committee, the meeting was adjourned at 11:12 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.