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HomeMy WebLinkAboutMinutes - 2001.05.01 - 35622 May 1, 2001 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Nancy Dingeldey, Terry L. Sever, William Brian and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH N OTICE: Peter H. Webster OTHERS PRESENT: Facilities Management David Ross, Director Michael Hughson, Prop Mgmt Specialist Paul Hunter, Manager, Facilities Engineering Management & Budget Jeffrey Pardee, Director Community & Economic Development Karry Rieth, Manager Ronald Milligan, Housing Counselor Parks & Recreation Ralph Richard, Executive Officer Others Kathleen Gray Board of Commissioners Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF PREVIOUS MINUTES – March 27, 2001 Garfield moved to approve the minutes of March 27, 2001 as printed. Supported by Dingeldey. Motion carried on a voice vote. PUBLIC COMMENT None CONSENT AGENDA Garfield moved to receive and file the items on the Consent Agenda. S upported by Dingeldey. Motion carried on a voice vote. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND HOME OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson Planning & Building Committee Page 2 May 1, 2001 IMPROVEMENT DIVISION – 2001 COMPREHENSIVE HOUSING COUNSELING GRANT APPLICATION (GREATER THAN 15% VARIANCE)-U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD): This will be the seventh year of grant funding for this program. The Housing Counseling Unit of the Community and Home Improvement Division has been in operation for more than fifteen years and is currently staffed by one full time Housing Counselor and one part time Clerk/Receptionist. The majority of "nonprofit" counseling agencies in Michigan cover the cities of Detroit, Flint and Grand Rapids. In 1998, of the total 2,222 calls handled by the Housing Counseling Unit, 1,645 or 74% were female heads of household. Most questions dealt with subsidized housing, landlord/tenant issues or mortgage foreclosures. After some discussion the Planning & Building Committee determined it is unnecessary for all Committee members to receive complete copies of grant applications and acceptances. One full copy for the Chairperson and one for the Committee Coordinator with copies of an Executive Summary and sign off page for all other Committee members will be sufficient. Garfield moved that the Planning & Building Committee report to the Board Chairperson with the recommendation this grant application be approved. Supported by Dingeldey. Motion carried on a unanimous roll call vote with Obrecht and Webster absent. RECOMMENDATION TO AWARD CONTRACT FOR 2001 ROOF REPLACEMENT PROGRAM SOUTH OAKLAND OFFICE BUILDING: The roof at 1151 Crooks Road is 15 years old; this project will remove the existing roofing system and replace it with new insulation and a single -ply membrane roofing system . The roof pitch will be increased to exceed current minimum standards to properly drain the roof. In addition, a lightning protection system will be added at a cost of $28,500. The low responsible bidder is Summit Roofing L.L.C. of Troy with a base bid of $283,685. The total project funding, including contingencies in the amount of $31,215, will be $343,000. The project will provide a 20 -year warranted roof through the manufacturer. Garfield moved the Planning & Building Committee Report to the Finan ce Committee with the recommendation the County enter into a contract with Summit Roofing, L.L.C. of Troy, in the amount of $312,185. Further the total project cost of $343,000 including contingency be approved. Supported by Dingeldey. Motion carried on a unanimous roll call vote with Webster absent. PARKS & RECREATION REPORT: Mr. Richard of the Parks & Recreation Department gave a brief synopsis of existing and planned facilities for the individual Oakland County Parks. There are more than 6,000 acr es of natural landscapes and outdoor recreation in eleven parks and golf courses. Year round recreation at the county parks ranges from swimming, camping, hiking, boating, golfing and picnicking to cross -country skiing, ice-skating and ice fishing. AUTHORIZATION TO RECEIVE ARCHITECT/ENGINEERING AND CONSTRUCTION MANAGER PROPOSALS FOR 52 -3 DISTRICT COURT, ROCHESTER HILLS: In anticipation of finalization of the property purchase, the next step is to secure the services of construction industry professionals . Facilities Management proposes to prepare a request for Proposals and advertise the project to both the design community and the construction community. This approach will provide the County with optimum professional input during the program verificati on, design, and bidding phases of the project to achieve good project solutions for design, constructability, schedule, and budget issues. Planning & Building Committee Page 3 May 1, 2001 Garfield moved to authorize Facilities Management to receive bids on proposals for construction of a new 52 -3 District Court. Supported by Dingeldey. Motion carried on unanimous roll call vote with Obrecht and Webster absent. UPDATE REGARDING THE NEW OAKLAND SCHOOLS FACILITY: Mr. Ross informed the Committee Oakland Schools are proposing to build a 120,000 square fo ot two story facility at an estimated cost of $28,000,000 to be completed by July 1, 2003. A 750 -person conference center with food preparation capability and the ability to be divided into four smaller conference areas will be part of this new structure. Garfield moved to receive and file. Supported by Dingeldey Motion carried on a voice vote. SENATE BILL #76 REGARDING POSSIBLE ADDITION OF TWO (2) NEW CIRCUIT COURT JUDGES: Senate Bill #76 calls for the addition of two additional judges with relate d staff to be added to the Oakland County Circuit Court effective January 1, 2003. Facilities Management is meeting with Circuit Court Administration to begin planning how to provide the necessary space in the overcrowded Courthouse Complex. Assuming this bill is approved by the legislature and the Board of Commissioners, Facilities Management will report back to the Committee with a recommendation on how to accommodate the additional judges as part of the 2002 Capital Improvement Program. Commissioner Sever indicated he supports the idea of assigning these new judge positions to evening hours, therefore existing courtrooms could be used. Gregory moved to receive and file. Supported by Melton Motion carried on a voice vote. CLOSED SESSION: Chairperson Palmer indicated the request for a Closed Session has been withdrawn. OTHER BUSINESS/ADJOURNMENT There being no further business the meeting was adjourned at 10:16 a.m. _____________________________________ _______________________________________ Nancy Wenzel, Committee Coordinator James H. VanLeuven, Executive Director NOTE: The foregoing minutes are subject to committee approval.