Loading...
HomeMy WebLinkAboutMinutes - 2001.05.03 - 35625SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson May 3, 2001 The meeting of the Finance Committee was called to order at 9:06 a.m. by Chairperson Douglas in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Nancy Dingeldey, Charles Palmer, Fran Amos, Shelley Taub, William Patterson, Chuck Moss, Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT: Brenda Causey-Mitchell. OTHERS PRESENT: CIRCUIT COURT Kevin Oeffner, Administrator John Cooperrider, Business Administrator EXECUTIVE OFFICE Gerald Poisson, Assistant Deputy Robert Daddow, Assistant Deputy FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tim Soave, Chief Prentiss Malone, Analyst FRIEND OF THE COURT Joe Salamone, Friend of the Court INFORMATION TECHNOLOGY Phil Bertolini, Director MANAGEMENT & BUDGET Jeff Pardee, Director PERSONNEL Nancy Scarlet, Manager PROBATE COURT Jill Koney Daly, Chief SHERIFF Dale Cunningham, Business Manager BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator AGENDA: A revised Fiscal Note for item 9 and copies of the Planning & Building Committee report for Item 10 were distributed. APPROVAL OF THE PREVIOUS MINUTES Dingeldey moved approval of the previous minutes of April 12, 2001, and April 26, 2001, as printed. Supported by Moss. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Fran Amos Shelley Taub William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 May 3, 2001 5. CONTINGENCY REPORT Item 6 on today’s agenda would decrease the Contingency Fund balance of $125,859 to $115,859. Item 11 will result in CRIMP program savings being returned to the Fund, increasing it by $14,354 to $130,213. Palmer moved to receive and file the Contingency Report. Supported by Moss. Motion carried on a voice vote. 6. MR #01118 - SHERIFF DEPARTMENT – CONTRACT AMENDMENT FOR LAW ENFORCEMENT SERVICES FOR PARKS AND RECREATION COMMISSION FOR FY 2001/2002/2003 AND THE CREATION OF THREE 1,000 HRS. PTNE MOUNTED DEPUTY POSITIONS The Sheriff Department and Parks and Recreation would like to ame nd the Law Enforcement Services Contract to include the Sheriff Mounted Unit. This amendment would create three 1,000 hour/year part-time non-eligible Mounted Deputy positions in the Patrol Services Division, Parks Unit. Patterson moved approval of the a ttached suggested Fiscal Note. Supported by Amos. Motion carried unanimously on a roll call vote with Causey -Mitchell absent. 7. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2001 ROOF REPLACEMENT PROGRAM – SOUTH OAKLAND OFFICE BUILDING PROJECTS Facilities Management is recommending an award of contract with Summit Roofing, L.L.C. of Troy, in the amount of $343,400, for roof replacement on the South Oakland Office Building at 1151 Crooks Road, Troy. Funding of $690,000 for 2001 Roof Replacement is included in the FY 2001 Capital Improvement Program. The Planning and Building Committee has reported in support of this action. Amos moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote with Causey-Mitchell absent. 8. DEPARTMENT OF INFORMATION TECHNOLOGY – FILE-ON-Q BARCODE SOFTWARE UPGRADE CONTRACT APPROVAL The existing File-On-Q Records Management System utilized by the Probate Court and Clerk/Register of Deeds to barcode files has reached capacity. The original vendor, VanLoozen Systems, Inc., will provide an upgrade to the system in an amount not to exceed $32,609.25. The contract will provide for upgraded software, purchase of barcode wand hardware, system s installation, training, maintenance and support. The contract has been reviewed and approved by Corporation Counsel. Amos moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote w ith Causey-Mitchell absent. FINANCE COMMITTEE Page 3 May 3, 2001 9. DEPARTMENT OF INFORMATION TECHNOLOGY AND CIRCUIT COURT/FAMILY DIVISION/FRIEND OF THE COURT The resolution would authorize implementation of a statewide Child Support Enforcement System (MICSES). As part of the County’s on-going effort to comply with the federal mandate to implement such a system by September 30, 2001, and to avoid further federal monetary penalties against the State’s Family Independence Agency (FIA) for lack of compliance, Oakland County will install and utilize the FIA’s version of the MICSES. Oakland County is proposing to develop a direct communications link between the State and its Friend of the Court to enable independent operation and support of the MICSES by the State. The County will operate and su pport interrelated local systems through a Citrix application host and associated browser based applications, independent from the State’s system. Costs to Oakland County are estimated at $1,225,000 and are anticipated to be allowable under the Friend of the Court Cooperative Reimbursement Program, with proportionate cost sharing of 2/3 by the State and 1/3 by the County. A copy of Information Technology’s proposal for implementation was provided to the committee and has been placed in the master file. Senate Bill 235 would authorize the Family Independence Agency to pass financial penalties on to counties if it is determined that counties have not complied with the FIA’s CSES memorandum of understanding, failed to implement a CSES system meeting federal certification regulations, or refuses to cooperate with FIA implementation activities. Mr. Poisson indicated that County representatives would be meeting with State legislators regarding this proposed language. Amos moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Causey -Mitchell absent. 10. DEPARTMENT OF MANAGEMENT & BUDGET/CIRCUIT COURT – TRANSFER OF CHILD SUPPORT ACCOUNTING AND BANKING UNITS AND ONE 91) ADMINISTRATION UNIT POSITION FROM THE REIMBURSEMENT DIVISION TO CIRCUIT COURT/FRIEND OF THE COURT As part of the ongoing effort to implement the Michigan Child Support Enforcement System, Management and Budget and Circuit Court are requesting a transfer of 24 positions, as detailed in the attached resolution, from the Reimbursement Division to the Friend of the Court (FOC). This action would provide centralized supervisory and administrative control for accounting and banking functions related to child support enforcement u nder Circuit Court, aligning the County’s FOC accounting and banking functions with the organizational model utilized by Michigan’s other 82 counties. This action would be retroactive to October 1, 2000. In accordance with P.A. 139 of 1973, a public hear ing has been scheduled for the May 10, 2001, Board of Commissioners meeting on the transfer of this function. Taub moved approval of the attached suggested Resolution. Supported by Amos. Motion carried unanimously on a roll call vote with Causey -Mitchell absent. 11. DEPARTMENT OF MANAGEMENT AND BUDGET/PURCHASING – NON- RECURRING CRIMP AUTHORIZATION The Purchasing Division’s Boise Cascade contract allows for rebates of 2% for purchases over $500,000 and 2% when more than 95% of purchases are made through th e Internet if FINANCE COMMITTEE Page 4 May 3, 2001 these criteria are met within one calendar year. These criteria have been met, resulting in $20,506 in savings. CRIMP program guidelines provide for 30%, or $6,152, to remain with the Purchasing Division and 70%, or $14,354, to be placed in the non-departmental contingency fund. Purchasing will utilize its portion of these savings to expand employee training and certification. Palmer moved approval of the attached suggested Resolution. Supported by Amos. Motion carried unanimously on a roll call vote with Causey-Mitchell absent. UPDATE: E911 SURCHARGE Mr. Daddow indicated that the calculations used by the Oakland Press for its article on the 911 surcharge were inaccurate. Implementation of the 911 surcharge was based on an estimated 876,000 billable lines. The actual number has been identified as 870,000. The dollar amount received for wire lines was not more but less than budgeted. Incoming revenue on the wireless portion was higher than anticipated. The surcharge has been in place f or one full year as of May 31, 2001. COMMUNICATIONS – CONSENT AGENDA A. Emergency Telephone Service Committee Letter Re: Second Year Certification B. Department of Management and Budget/Fiscal Services – Report on Friend of the Court Receivables Palmer moved to receive and file the communications. Supported by Dingeldey. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:22 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.