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HomeMy WebLinkAboutMinutes - 2001.05.15 - 35627 May 15, 2001 The meeting was called to order by Chairperson Palmer at 9:03 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pont iac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Peter H. Webster, Lawrence A. Obrecht, John P. Garfield, Nancy Dingeldey, Terry L. Sever, William Brian and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Tim Melton OTHERS PRESENT: Facilities Management David Ross, Director Dick Johnston, Manager, FM & O Paul Hunter, Manager, Facilities Engineering Management & Budget Jeffrey Pardee, Director Central Services David VanderVeen, Directo r Todd Birkle, Administrator Solid Waste Martin Seaman, Manager Board of Commissioners Michelle Friedman Appel, District #23 Sue Ann Douglas, District #8 Chuck Moss, District #15 James VanLeuven, Administrative Director Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF PREVIOUS MINUTES – May 1, 2001 Garfield moved to approve the minutes of May 1, 2001 as printed. Supported by Webster. Motion carried on a voice vote. Chairperson Palmer welcomed the students from Berkley High Schools' 10 th Grade Civics class and their teacher. Committee members introduced themselves briefly describing the role of County Commissioners. PUBLIC COMMENT None OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson Planning & Building Committee Page 2 May 15, 2001 CONSENT AGENDA None. DEPARTMENT OF COMMUNITY AND E CONOMIC DEVELOPMENT – SOLID WASTE – MICHIGAN HOUSEHOLD HAZARDOUS WASTE COLLECTION INITIATIVE GRANT APPLICATION: This grant application to the Michigan Department of Environmental Quality will be used to fund in part a regular, reliable and easily accessib le household hazardous waste collection service to residents of Oakland County communities north of M59. This will help prevent toxic materials from entering our waterways and landfill resources and remove them from potentially hazardous situations in are a households. After some discussion the Planning & Building Committee determined that having been presented with an incomplete application and lacking sign off by Corporation Counsel they could only recommend conditional approval. Garfield moved that the Planning & Building Committee report to the Board Chairperson with the recommendation this grant application be approved contingent upon receiving a completed application and Corporation Counsel's approval. Supported by Dingeldey. Motion carried on a unanimous roll call vote with Melton absent. CENTRAL SERVICES/SUPPORT SERVICES/RECORD RETENTION – CONTINUATION OF FUNDING FOR SIX (6) PTNE, 1,000 HR/YR GENERAL HELPER POSITIONS: Record Retention requests the continued funding of six PTNE 1,000 hr/yr., GF/G P General Helper positions from August 10, 2001 through August 10, 2002 to pull criminal and civil records for microfilming. Garfield moved approval of the attached suggested resolution. Supported by Brian. Motion carried on a unanimous roll call vot e with Melton absent. DEPARTMENT OF MANAGEMENT & BUDGET – EXTENSION OF AAA BOND RATING TO LOCAL UNITS OF GOVERNMENT AND SCHOOL DISTRICTS: Chairperson Palmer indicated this item was incorrectly identified on the Agenda as "Report to Board" and should be "Report to Finance Committee". The extension of Oakland County's AAA Bond rating to local units of government and school districts would enable them to take advantage of the lowest possible interest costs to fund capital projects. In each case the local unit or school district would determine the type of project it wishes to construct or acquire and enters into a partnership with the County under which the County would finance the project through issuance of limited general obligation bonds. The facility would be leased back to the local unit or school district until the bonds are retired when the County Building Authority would transfer ownership of the facility to the local unit of government or school district. Commissioner Sever moved to recess at 10:10 to enable Committee members to attend the Sheriff's Award Ceremony in the Auditorium. The Committee reconvened at 10:25. All members present, Melton absent with notice. Planning & Building Committee Page 3 May 15, 2001 DEPARTMENT OF MANAGEMENT & BUDGET – EXTENSION OF AAA BOND RATING TO LOCAL UNITS OF GOVERNMENT AND SCHOOL DISTRICTS (Continued): Commissioner Sever suggested a sub -committee be appointed to further explore the ramifications of this resolution. Webster moved to postpone until the next Planning and Building Committee meeting schedu led for June 5, 2001. Supported by Garfield. Motion carried on a voice vote. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 52 -1 DISTRICT COURT PARKING LOT EXPANSION PROJECT: The Fiscal Year 2001 Capital Improvement Program i ncludes funding in the amount of $150,000 for the 52-1 District Court parking lot expansion project. The Planning & Building Committee authorized the preparation of drawings and specifications in November, 2000. Bids for the project were received and reviewed, the lowest responsible bidder is Thompson McCully Company of Clarkston, Michigan with a bid of $38,834.40. Total costs of $58,000 are recommended, this includes the contract award, landscape repair of $5,500, administrative expenses of $4,000 and a contingency of $9,665.60. Dingeldey moved to Report to the Finance Committee with the recommendation the County enter into a contract with Thompson McCully Company of Clarkston in the amount of $38.834.40 with a total project cost of $58,000. Supported by Garfield. Motion carried on unanimous roll call vote with Obrecht and Melton absent. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – WORK RELEASE FACILITY PROJECT – FUNDING OF DETROIT EDISON LINE RELOCATION: The Work Release Facility project listed i n the 2001 Capital Improvement Program will provide a 300 -bed facility to replace the existing 180 -bed facility located on the west side of Telegraph. Running through the site are primary electrical transmission lines belonging to Detroit Edison transmitt ing 40,000 and 13,200 volts. Relocation of the Edison line is an item on the "critical path" since relocation will take several months and is necessary before any other work can be done on the site. Detroit Edison owns and maintains their primary lines; they are a single source vendor for this work. Facilities Management requests authorization to enter into an agreement with Detroit Edison in the amount of $260,570 to relocate the line. An additional $69,430.00 is requested for telephone line relocation and contingency, totaling $330,000. Funding is available in the 2001 Capital Improvement Program, Building Section, line 6. Garfield moved to Report to the Finance Committee with the recommendation that a contract be established with Detroit Edison in th e amount of $330,000 and that an additional $69,430 be established for other work including telephone line relocate and contingency. Supported by Webster. Motion carried on unanimous roll call vote with Obrecht and Melton absent. FACILITIES MANAGEMENT – ADMINISTRATIVE ANNEX I BOILER INSTALLATION PROJECT: Planning & Building Committee Page 4 May 15, 2001 This project will install approximately 300 feet of two -inch natural gas line and two 1.5 million BTU hot water boilers at the Administrative Annex I facility. A 350 -foot utility tunnel running to the Work Release Facility, which is deteriorating and in need of costly repairs currently serves the building. Installation of two boilers will provide backup for heating in the 7/24 -hour Sheriff's dispatch and 7/24 EMS Unit. Abandoning the deteriorating steam tunnel and lines will also alleviate the need for an extension of the tunnel when the Work Release Facility has been replaced and is ready for demolition. The total estimated cost of this project is $95,000, including contingency, and is avail able in the 2001 Capital Improvement Program. The proposed installation will be performed by in -house staff and outside contractors obtained through the Purchasing Division. Webster moved to Report to the Finance Committee recommending funding for the to tal project cost of $95,000, including contingency. Supported by Dingeldey. Motion carried on unanimous roll call vote with Melton absent. OTHER BUSINESS/ADJOURNMENT: Commissioner Garfield requested a tour of the Oakland Schools building purchased by the County be scheduled. Commissioner Sever suggested the Facilities Management Department be scheduled to make a full facilities evaluation of County owned property to the full Board in the near future. Mr. Ross indicated a current study was in progress and would be pleased to address the full Board when the study is complete. There being no further business the meeting was adjourned at 11:09 a.m. _____________________________________ _______________________________________ Nancy Wenzel, Committe e Coordinator James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to committee approval.