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HomeMy WebLinkAboutMinutes - 2001.06.05 - 35632 June 5, 2001 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pont iac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Peter H. Webster, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Terry L. Sever, and William Brian PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Nancy Dingeldey and Vincent Gregory OTHERS PRESENT: Facilities Management David Ross, Director Michael Hughson, Property Management Specialist Paul Hunter, Manager, Facilities Engineering Corporation Counsel Judy Cunningham Drain Commission Kevin Larsen, Chief Deputy Drain Commissioner William Klockow, Deputy Drain Commissioner Phillip Sanzica, Assistant Chief Engineer Douglas Buchholz, Deputy & Manager Planning & Economic Development Mary Langhauser, Supervisor Treasurer Patrick Dohany, Chief D eputy Others Charles Tucker, Executive Liaison, City of Pontiac John R. Axe, Attorney Board of Commissioners James VanLeuven, Administrative Director Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF PREVIOUS M INUTES – May 15, 2001 Webster moved to approve the minutes of May 15, 2001 as printed. Supported by Garfield. Motion carried on a voice vote. PUBLIC COMMENT None REVISED AGENDA OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson Planning & Building Committee Page 2 June 5, 2001 Chairperson Palmer presented a Revised agenda adding Item 5a – Drain Commissioner – Interlocal Agreement for Operations and Maintenance Agreement – Lyon Township Sewage Disposal System. The Drain Commission previously mailed the proposed resolution and accompanying material to Committee members. A substitute resolution fo r Item 8 –"Resolution Authorizing the Oakland County Building Authority to Finance Building 52nd District Court, Third Division and County Sheriff Substation Located in the City of Rochester Hills, Oakland County Michigan" and a highlighted copy of the ori ginal resolution showing the changes were distributed. CONSENT AGENDA Brian moved to receive and file Items a. Oakland County Drain Commissioner Engineering and Construction Division 2001 Program Activities June – 01 b. Letter from T. McMullen regarding "Parking – Oakland County Farm Market (Pontiac)" Supported by Garfield. Motion carried on voice vote. Mr. Ross commented on Item b – The Department of Facilities Management is preparing a written answer to Mr. McMullen's letter. A parking problem exist ed on May 19th due to the Road Commission conducting truck-driving training in their parking lot. This issue is being addressed. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (ROCHESTER COLLEGE PROJECT) – CITY OF ROCHESTER HILLS: This project consists of construction of a new library/classroom complex and related roadways and parking, new residential housing hall, a new warehouse facility and other classroom renovation. Ten new permanent jobs will be created. Tot al project cost $9,000,000. The Economic Development Corporation of the County of Oakland has recommended approval of this plan Garfield moved the Planning & Building Committee recommend to the full Board the attached resolution be adopted. Supported by Palmer. Motion carried on unanimous roll call vote with Dingeldey and Gregory absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (CRANBROOK EDUCATIONAL COMMUNITY PROJECT) – CITY OF BLOOMFIELD HILLS: This project consists of acquisition and installation of campus -wide, integrated administrative software and communication system with related computer equipment, fiber cabling and infrastructure equipment; campus security systems and equipment; repair and restorat ion of community buildings; and road system, including parking areas. Four new permanent positions will be created. Total project cost is $12,500,000. The Economic Development Corporation of Oakland County has recommended approval of this plan. Garfield moved the Planning & Building Committee recommend to the full Board the attached resolution be adopted. Supported by Webster. Motion carried on unanimous roll call vote with Dingeldey and Gregory absent PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVIS ION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (MIDWEST GLASS FABRICATORS, INC. Planning & Building Committee Page 3 June 5, 2001 PROJECT) – HIGHLAND TOWNSHIP: Midwest Glass Fabricators, Inc. services include the fabrication of flat glass products, tabletops, glass shelving, and mirrors. The company currently employs 16 individuals and has annual sales of $1.7 million. The project consists of the construction of an additional blower room, floor drains, electrical work, renovation of offices, repair of roof over offices plus the purchase of a glass-tempering machine, hole drilling/notching machine, circle/shape edger, glass washer, and seamer. Total Project cost $5,625,000. Brian moved the Planning & Building Committee recommend to the full Board the attached resolution be adopted. Supported by Garfield. Motion carried on unanimous roll call vote with Dingeldey and Gregory absent PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (MIDWEST GLASS FABRICATORS, INC. PROJECT) – HIGHLAND TOWNSHIP: It is necessary to confirm the appointment of two additional Directors to the Board of the Economic Development Corporation in connection with this project. Ron Colasanti and Keith Mecklenborg, who are representative of neighborhood residents and business interests likely to be affected by said project are appointed and shall cease to serve when the project is either abandoned or, if undertaken, is completed in accordance with the Project Plan. Brian moved the Planning & Building Com mittee recommend to the full Board the attached resolution be adopted. Supported by Garfield. Motion carried on unanimous roll call vote with Dingeldey and Gregory absent. DRAIN COMMISSIONER – INTERLOCAL AGREEMENTS FOR ILLICIT DISCHARGE ELIMINATION SERVICE: The City of Rochester Hills has requested the Oakland County Drain Commissioner for assistance in performing the Illicit Detection Elimination Services pursuant to the City of Rochester Hills Resolution AO117-2001-RO181 and has agreed to reimburse t he County as provided for in this Contract. The Oakland County Drain Commissioner has determined, at the present time, that it has sufficient personnel possessing the requisite knowledge and expertise and is agreeable to assisting the City of Rochester Hi lls by providing illicit discharge elimination services on a labor, material and equipment cost basis under the terms and conditions of this contract. Chairperson Palmer requested the Drain Commissioner report back to the Planning & Building Committee on the status of Bear Creek. Garfield moved the Planning & Building Committee recommend to the full Board the attached resolution be adopted. Supported by Brian. Motion carried on unanimous roll call vote with Dingeldey and Gregory absent DRAIN COMMISSIONER – INTERLOCAL AGREEMENT FOR OPERATIONS AND MAINTENANCE – LYON TOWNSHIP SEWAGE DISPOSAL SYSTEM: The Oakland County Drain Commissioner has assisted Lyon Township with the preparations for starting Planning & Building Committee Page 4 June 5, 2001 up a new sewage disposal system. The Township has no w requested further assistance of the Drain Commissioner regarding the operation of the sewage disposal system, including the WWTP, for the next 120 days. The WWTP is near ready for operation without a licensed operator. The Drain Commissioner has determined, at the present time, that he has sufficient personnel, possessing the requisite knowledge and expertise and is agreeable to assisting the Township by providing the requested services under an interim agreement. The County would be reimbursed on a la bor, material and equipment costs basis. In addition, the County would request that the Township indemnify the County, its officers and employees with respect to the services provided. Webster moved to amend the resolution by adding a second BE IT FURTHE R RESOLVED paragraph "BE IT FURTHER RESOLVED that the contract shall not be effective unless approved by Corporation Counsel." Supported by Brian. Motion carried on a voice vote. Judy Cunningham reported there are problems with the contract that must b e resolved. She also advised the Committee that the County's policy is to divest itself of wastewater treatment operation responsibilities. Commissioner Sever requested the Drain Commissioner supply answers to the following questions at the Planning & Building Committee meeting scheduled for June 19, 2001: 1. Is this facility going to be large enough to serve the projected growth of Lyon Township including a proposed million square foot retail mall? 2. Is the capacity going to be restructured to serve the priv ate owners own development? 3. Is the township going to own and operate this facility or a private owner? 4. How many of these types of facilities is the County running? Garfield moved to amend the first BE IT FURTHER RESOLVED paragraph to include the words, "administrative cost" after the word "material". Supported by Melton Motion carried on a voice vote. Brian moved the Planning & Building Committee recommend to the full Board the attached resolution be adopted as amended. Supported by Webster. Motion carried on unanimous roll call vote with Dingeldey and Gregory absent Commissioner Melton requested Item 9 – Department of Facilities Management – Approval of Exchange of Land and Grant of Easement to the City of Pontiac I.E., Approximately 6.2 Acres of Oakland County Land Adjacent to the South Property Line of the Oakland County Service Center Complex, Located in the City of Pontiac, Known as Parcel No. 14 -19-351-009 (Part) be considered next. Supported by Garfield. Motion carried on a voice vote. Commissioner Melton introduced Mr. Charles Tucker, Executive Liaison to the Mayor of the City of Pontiac to the Committee. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL OF EXCHANGE OF LAND AND GRANT OF EASEMENT TO THE CITY OF PONTIAC I.E., APPROXIMATELY 6 .2 ACRES OF OAKLAND COUNTY LAND ADJACENT TO THE SOUTH PROPERTY LINE OF THE OAKLAND COUNTY SERVICE CENTER COMPLEX, LOCATED IN THE CITY OF PONTIAC, KNOWN AS PARCEL NO. 14-19-351-009 (PART): Planning & Building Committee Page 5 June 5, 2001 Oakland County, the City of Pontiac and the State of Michigan are w orking cooperatively to assure that the City of Pontiac acquires the south 216.02 acres of the former Clinton Valley Center for the purpose of developing a residential community and a technology park over said property. The City of Pontiac has requested that the County of Oakland exchange land of approximately 6.2 acres in size for the purpose of maximizing its development of a technology park over the northerly approximately 86 acres of the former Clinton Valley Center property. Mr. Ross suggested a chan ge in the sixth WHEREAS paragraph as follows: WHEREAS in return for approval of the proposed land exchange of approximately 6.2 acres with the City of Pontiac adjacent to the south property line of the Oakland County Service Center, the City of Pontiac will provide the County of Oakland access to sanitary sewer, city water, natural gas and storm drainage of sufficient capacity to accommodate to benefit future development of the South Oakland County Service Center Complex; and There was no objection. Webster moved to change the sixth and seventh WHEREAS paragraphs to BE IT FURTHER RESOLVED paragraphs inserted after the NOW THEREFORE BE IT RESOLVED paragraph. Supported by Melton. Motion carried on voice vote. Melton moved the Planning & Building Commit tee recommend to the full Board the attached resolution be adopted as amended. Supported by Garfield. Motion carried on unanimous roll call vote with Dingeldey and Gregory absent DEPARTMENT OF MANAGEMENT & BUDGET – EXTENSION OF AAA BOND RATING TO LOCAL UNITS OF GOVERNMENT AND SCHOOL DISTRICTS: This resolution would authorize the establishment of a financial policy that provides for extension of Oakland County's superior credit rating, accorded by Moody's Investor Services and Standard & Poors at their highest ranking of AAA, to local units of government and school districts throughout Oakland County. Melton moved the Planning & Building Committee Report to the Finance Committee as per the attached Report. Supported by Garfield. Motion carried on a roll call vote: Palmer, Melton, Obrecht, Garfield, Sever and Brian – yes Webster – no Dingeldey and Gregory - absent FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARDS OF CONTRACT - ARCHITECT/ENGINEER AND CONSTRUCTION MANAGEMENT SERVICES FOR WORK RE LEASE FACILITY PROJECT: The FY 2001 Capital Improvement Program identifies Oakland County's intention to construct a Work Release Facility, which will replace the existing Work Release Facility and provide approximately 300 beds. Total project costs including construction, design and construction management fees, drain and electrical relocations, furnishings, and contingencies are estimated to be $11,400,000. Facilities Planning & Building Committee Page 6 June 5, 2001 Management recommends the County enter into a contract with Arcadis Giffels for architectural/engineering services in the amount of $529,000 and a contract with Turner Construction Company for construction management services in the amount of $592,825. Webster moved the Planning & Building Committee Report to the Finance Committee as per t he attached Report. Supported by Brian. Motion carried on unanimous roll call vote with Dingeldey and Gregory absent. RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE BUILDING 52ND DISTRICT COURT, THIRD DIVISION AND COUNTY SHERIFF SUBSTATION LOCATED IN THE CITY OF ROCHESTER HILLS, OAKLAND COUNTY, MICHIGAN: The 52-3 District Court located in Rochester Hills has outgrown its current facilities. Relocation of the court was recently made possible by purchase of a nearby 9.2 acre prop erty on Barclay Circle, Rochester Hills. It is anticipated the project will require an approximately 45,000 square foot, two story facility which in the 2001 Capital Improvement Program was estimated to cost $16,500,000 including property and will provide four court sets plus magistrate, public spaces, case processing, probation, holding cells and all required support spaces as well as parking space for public and staff/police. In addition it is proposed the project include construction of a new Substatio n to provide facilities required by the Sheriff's Department to provide law enforcement services for the City of Rochester Hills. The construction cost of the Substation will be reimbursed to the County by the City of Rochester Hills via an agreed upon payment schedule which will cover the bond payments for construction. The annual maintenance and operational expenses for the Substation are also the financial responsibility of the City of Rochester. Commissioner Obrecht moved to substitute the proposed r esolution distributed at the meeting for the resolution received in the Planning & Building packet. Supported by Garfield. Motion carried on voice vote. Garfield moved the Planning & Building Committee recommend to the full Board the attached resolution be adopted. Supported by Obrecht. Motion carried on unanimous roll call vote with Dingeldey and Gregory absent DEPARTMENT OF FACILITIES MANAGEMENT – 2001 CAPITAL IMPROVEMENT PROGRAM MONTHLY PROGRESS REPORT – MAY 2001: Webster moved to receive and file this item. Supported by Sever. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT: There being no further business the meeting was adjourned at 11:38 a.m. Planning & Building Committee Page 7 June 5, 2001 _______________________________________ Nancy Wenzel, Committee Coordinator ______________________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to committee approval.