HomeMy WebLinkAboutMinutes - 2001.06.05 - 35632
June 5, 2001
The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee
Room A, Auditorium Wing, County Service Center, Pont iac, Michigan.
PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT:
Charles E. Palmer, Peter H. Webster, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Terry L.
Sever, and William Brian
PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE:
Nancy Dingeldey and Vincent Gregory
OTHERS PRESENT:
Facilities Management David Ross, Director
Michael Hughson, Property Management Specialist
Paul Hunter, Manager, Facilities Engineering
Corporation Counsel Judy Cunningham
Drain Commission Kevin Larsen, Chief Deputy Drain Commissioner
William Klockow, Deputy Drain Commissioner
Phillip Sanzica, Assistant Chief Engineer
Douglas Buchholz, Deputy & Manager
Planning & Economic Development Mary Langhauser, Supervisor
Treasurer Patrick Dohany, Chief D eputy
Others Charles Tucker, Executive Liaison, City of Pontiac
John R. Axe, Attorney
Board of Commissioners James VanLeuven, Administrative Director
Harvey Wedell, Senior Analyst
Nancy Wenzel, Committee Coordinator
APPROVAL OF PREVIOUS M INUTES – May 15, 2001
Webster moved to approve the minutes of May 15, 2001 as printed. Supported by Garfield.
Motion carried on a voice vote.
PUBLIC COMMENT
None
REVISED AGENDA
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 NORTH TELEGRAPH ROAD PONTIAC, MICHIGAN 48341-0470
Telephone: (248) 858-0100 FAX: (248) 858-1572
PLANNING AND BUILDING COMMITTEE
Lawrence A. Obrecht
John P. Garfield
Nancy Dingeldey
Terry L. Sever
William Brian
Vincent Gregory
Charles E. Palmer
Chairperson
Peter H. Webster
Vice Chairperson
Tim W. Melton
Minority Vice Chairperson
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June 5, 2001
Chairperson Palmer presented a Revised agenda adding Item 5a – Drain Commissioner – Interlocal
Agreement for Operations and Maintenance Agreement – Lyon Township Sewage Disposal System. The
Drain Commission previously mailed the proposed resolution and accompanying material to Committee
members.
A substitute resolution fo r Item 8 –"Resolution Authorizing the Oakland County Building Authority to
Finance Building 52nd District Court, Third Division and County Sheriff Substation Located in the City of
Rochester Hills, Oakland County Michigan" and a highlighted copy of the ori ginal resolution showing the
changes were distributed.
CONSENT AGENDA
Brian moved to receive and file Items
a. Oakland County Drain Commissioner Engineering and Construction Division 2001 Program
Activities June – 01
b. Letter from T. McMullen regarding "Parking – Oakland County Farm Market (Pontiac)"
Supported by Garfield.
Motion carried on voice vote.
Mr. Ross commented on Item b – The Department of Facilities Management is preparing a written answer
to Mr. McMullen's letter. A parking problem exist ed on May 19th due to the Road Commission conducting
truck-driving training in their parking lot. This issue is being addressed.
PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING
PROJECT PLAN (ROCHESTER COLLEGE PROJECT) – CITY OF ROCHESTER HILLS:
This project consists of construction of a new library/classroom complex and related roadways and
parking, new residential housing hall, a new warehouse facility and other classroom renovation. Ten new
permanent jobs will be created. Tot al project cost $9,000,000. The Economic Development Corporation
of the County of Oakland has recommended approval of this plan
Garfield moved the Planning & Building Committee recommend to the full Board the attached
resolution be adopted. Supported by Palmer.
Motion carried on unanimous roll call vote with Dingeldey and Gregory absent.
PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING
PROJECT PLAN (CRANBROOK EDUCATIONAL COMMUNITY PROJECT) – CITY OF BLOOMFIELD
HILLS:
This project consists of acquisition and installation of campus -wide, integrated administrative software and
communication system with related computer equipment, fiber cabling and infrastructure equipment;
campus security systems and equipment; repair and restorat ion of community buildings; and road system,
including parking areas. Four new permanent positions will be created. Total project cost is $12,500,000.
The Economic Development Corporation of Oakland County has recommended approval of this plan.
Garfield moved the Planning & Building Committee recommend to the full Board the attached
resolution be adopted. Supported by Webster.
Motion carried on unanimous roll call vote with Dingeldey and Gregory absent
PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVIS ION RESOLUTION APPROVING
PROJECT AREA AND PROJECT DISTRICT AREA (MIDWEST GLASS FABRICATORS, INC.
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June 5, 2001
PROJECT) – HIGHLAND TOWNSHIP:
Midwest Glass Fabricators, Inc. services include the fabrication of flat glass products, tabletops, glass
shelving, and mirrors. The company currently employs 16 individuals and has annual sales of $1.7 million.
The project consists of the construction of an additional blower room, floor drains, electrical work,
renovation of offices, repair of roof over offices plus the purchase of a glass-tempering machine, hole
drilling/notching machine, circle/shape edger, glass washer, and seamer. Total Project cost $5,625,000.
Brian moved the Planning & Building Committee recommend to the full Board the attached
resolution be adopted. Supported by Garfield.
Motion carried on unanimous roll call vote with Dingeldey and Gregory absent
PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING
APPOINTMENT OF ADDITIONAL EDC DIRECTORS (MIDWEST GLASS FABRICATORS, INC.
PROJECT) – HIGHLAND TOWNSHIP:
It is necessary to confirm the appointment of two additional Directors to the Board of the Economic
Development Corporation in connection with this project. Ron Colasanti and Keith Mecklenborg, who are
representative of neighborhood residents and business interests likely to be affected by said project are
appointed and shall cease to serve when the project is either abandoned or, if undertaken, is completed in
accordance with the Project Plan.
Brian moved the Planning & Building Com mittee recommend to the full Board the attached
resolution be adopted. Supported by Garfield.
Motion carried on unanimous roll call vote with Dingeldey and Gregory absent.
DRAIN COMMISSIONER – INTERLOCAL AGREEMENTS FOR ILLICIT DISCHARGE ELIMINATION
SERVICE:
The City of Rochester Hills has requested the Oakland County Drain Commissioner for assistance in
performing the Illicit Detection Elimination Services pursuant to the City of Rochester Hills Resolution
AO117-2001-RO181 and has agreed to reimburse t he County as provided for in this Contract. The
Oakland County Drain Commissioner has determined, at the present time, that it has sufficient personnel
possessing the requisite knowledge and expertise and is agreeable to assisting the City of Rochester Hi lls
by providing illicit discharge elimination services on a labor, material and equipment cost basis under the
terms and conditions of this contract.
Chairperson Palmer requested the Drain Commissioner report back to the Planning & Building Committee
on the status of Bear Creek.
Garfield moved the Planning & Building Committee recommend to the full Board the attached
resolution be adopted. Supported by Brian.
Motion carried on unanimous roll call vote with Dingeldey and Gregory absent
DRAIN COMMISSIONER – INTERLOCAL AGREEMENT FOR OPERATIONS AND MAINTENANCE –
LYON TOWNSHIP SEWAGE DISPOSAL SYSTEM:
The Oakland County Drain Commissioner has assisted Lyon Township with the preparations for starting
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June 5, 2001
up a new sewage disposal system. The Township has no w requested further assistance of the Drain
Commissioner regarding the operation of the sewage disposal system, including the WWTP, for the next
120 days. The WWTP is near ready for operation without a licensed operator. The Drain Commissioner
has determined, at the present time, that he has sufficient personnel, possessing the requisite knowledge
and expertise and is agreeable to assisting the Township by providing the requested services under an
interim agreement. The County would be reimbursed on a la bor, material and equipment costs basis. In
addition, the County would request that the Township indemnify the County, its officers and employees
with respect to the services provided.
Webster moved to amend the resolution by adding a second BE IT FURTHE R RESOLVED
paragraph "BE IT FURTHER RESOLVED that the contract shall not be effective unless
approved by Corporation Counsel." Supported by Brian.
Motion carried on a voice vote.
Judy Cunningham reported there are problems with the contract that must b e resolved. She also advised
the Committee that the County's policy is to divest itself of wastewater treatment operation responsibilities.
Commissioner Sever requested the Drain Commissioner supply answers to the following questions at the
Planning & Building Committee meeting scheduled for June 19, 2001:
1. Is this facility going to be large enough to serve the projected growth of Lyon Township including a
proposed million square foot retail mall?
2. Is the capacity going to be restructured to serve the priv ate owners own development?
3. Is the township going to own and operate this facility or a private owner?
4. How many of these types of facilities is the County running?
Garfield moved to amend the first BE IT FURTHER RESOLVED paragraph to include the words,
"administrative cost" after the word "material". Supported by Melton
Motion carried on a voice vote.
Brian moved the Planning & Building Committee recommend to the full Board the attached
resolution be adopted as amended. Supported by Webster.
Motion carried on unanimous roll call vote with Dingeldey and Gregory absent
Commissioner Melton requested Item 9 – Department of Facilities Management – Approval of
Exchange of Land and Grant of Easement to the City of Pontiac I.E., Approximately 6.2 Acres of
Oakland County Land Adjacent to the South Property Line of the Oakland County Service Center
Complex, Located in the City of Pontiac, Known as Parcel No. 14 -19-351-009 (Part) be considered
next. Supported by Garfield.
Motion carried on a voice vote.
Commissioner Melton introduced Mr. Charles Tucker, Executive Liaison to the Mayor of the City of
Pontiac to the Committee.
DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL OF EXCHANGE OF LAND AND
GRANT OF EASEMENT TO THE CITY OF PONTIAC I.E., APPROXIMATELY 6 .2 ACRES OF
OAKLAND COUNTY LAND ADJACENT TO THE SOUTH PROPERTY LINE OF THE OAKLAND
COUNTY SERVICE CENTER COMPLEX, LOCATED IN THE CITY OF PONTIAC, KNOWN AS PARCEL
NO. 14-19-351-009 (PART):
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June 5, 2001
Oakland County, the City of Pontiac and the State of Michigan are w orking cooperatively to assure that the
City of Pontiac acquires the south 216.02 acres of the former Clinton Valley Center for the purpose of
developing a residential community and a technology park over said property. The City of Pontiac has
requested that the County of Oakland exchange land of approximately 6.2 acres in size for the purpose of
maximizing its development of a technology park over the northerly approximately 86 acres of the former
Clinton Valley Center property.
Mr. Ross suggested a chan ge in the sixth WHEREAS paragraph as follows:
WHEREAS in return for approval of the proposed land exchange of approximately 6.2 acres with
the City of Pontiac adjacent to the south property line of the Oakland County Service Center, the City of
Pontiac will provide the County of Oakland access to sanitary sewer, city water, natural gas and storm
drainage of sufficient capacity to accommodate to benefit future development of the South Oakland
County Service Center Complex; and
There was no objection.
Webster moved to change the sixth and seventh WHEREAS paragraphs to BE IT FURTHER
RESOLVED paragraphs inserted after the NOW THEREFORE BE IT RESOLVED paragraph.
Supported by Melton.
Motion carried on voice vote.
Melton moved the Planning & Building Commit tee recommend to the full Board the attached
resolution be adopted as amended. Supported by Garfield.
Motion carried on unanimous roll call vote with Dingeldey and Gregory absent
DEPARTMENT OF MANAGEMENT & BUDGET – EXTENSION OF AAA BOND RATING TO LOCAL
UNITS OF GOVERNMENT AND SCHOOL DISTRICTS:
This resolution would authorize the establishment of a financial policy that provides for extension of
Oakland County's superior credit rating, accorded by Moody's Investor Services and Standard & Poors at
their highest ranking of AAA, to local units of government and school districts throughout Oakland County.
Melton moved the Planning & Building Committee Report to the Finance Committee as per the
attached Report. Supported by Garfield.
Motion carried on a roll call vote:
Palmer, Melton, Obrecht, Garfield, Sever and Brian – yes
Webster – no
Dingeldey and Gregory - absent
FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARDS OF CONTRACT -
ARCHITECT/ENGINEER AND CONSTRUCTION MANAGEMENT SERVICES FOR WORK RE LEASE
FACILITY PROJECT:
The FY 2001 Capital Improvement Program identifies Oakland County's intention to construct a Work
Release Facility, which will replace the existing Work Release Facility and provide approximately 300
beds. Total project costs including construction, design and construction management fees, drain and
electrical relocations, furnishings, and contingencies are estimated to be $11,400,000. Facilities
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June 5, 2001
Management recommends the County enter into a contract with Arcadis Giffels for
architectural/engineering services in the amount of $529,000 and a contract with Turner Construction
Company for construction management services in the amount of $592,825.
Webster moved the Planning & Building Committee Report to the Finance Committee as per t he
attached Report. Supported by Brian.
Motion carried on unanimous roll call vote with Dingeldey and Gregory absent.
RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE
BUILDING 52ND DISTRICT COURT, THIRD DIVISION AND COUNTY SHERIFF SUBSTATION
LOCATED IN THE CITY OF ROCHESTER HILLS, OAKLAND COUNTY, MICHIGAN:
The 52-3 District Court located in Rochester Hills has outgrown its current facilities. Relocation of the
court was recently made possible by purchase of a nearby 9.2 acre prop erty on Barclay Circle, Rochester
Hills. It is anticipated the project will require an approximately 45,000 square foot, two story facility which
in the 2001 Capital Improvement Program was estimated to cost $16,500,000 including property and will
provide four court sets plus magistrate, public spaces, case processing, probation, holding cells and all
required support spaces as well as parking space for public and staff/police.
In addition it is proposed the project include construction of a new Substatio n to provide facilities required
by the Sheriff's Department to provide law enforcement services for the City of Rochester Hills. The
construction cost of the Substation will be reimbursed to the County by the City of Rochester Hills via an
agreed upon payment schedule which will cover the bond payments for construction. The annual
maintenance and operational expenses for the Substation are also the financial responsibility of the City of
Rochester.
Commissioner Obrecht moved to substitute the proposed r esolution distributed at the meeting for
the resolution received in the Planning & Building packet. Supported by Garfield.
Motion carried on voice vote.
Garfield moved the Planning & Building Committee recommend to the full Board the attached
resolution be adopted. Supported by Obrecht.
Motion carried on unanimous roll call vote with Dingeldey and Gregory absent
DEPARTMENT OF FACILITIES MANAGEMENT – 2001 CAPITAL IMPROVEMENT PROGRAM
MONTHLY PROGRESS REPORT – MAY 2001:
Webster moved to receive and file this item. Supported by Sever.
Motion carried on a voice vote.
OTHER BUSINESS/ADJOURNMENT:
There being no further business the meeting was adjourned at 11:38 a.m.
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June 5, 2001
_______________________________________
Nancy Wenzel, Committee Coordinator
______________________________________________
James H. VanLeuven, Jr. Administrative Director
NOTE: The foregoing minutes are subject to committee approval.