Loading...
HomeMy WebLinkAboutMinutes - 2001.06.07 - 35635SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson June 7, 2001 The meeting of the Finance Committee was called to order at 9:08 a.m. by Chairperson Douglas in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Brenda Causey-Mitchell, Charles Palmer, Shelley Taub, Fran Amos, William Patterson, Chuck Moss, Michelle Friedman Appel, Tim Melton COMMITTEE MEMBERS ABSENT: Nancy Dingeldey. OTHERS PRESENT: CENTRAL SERVICES Todd Birkle, Administrator CLERK/REGISTER OF DEEDS William Caddell, Clerk/Register CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DRAIN COMMISSIONER John McCulloch, Drain Commissioner Kevin Larsen, Chief Deputy Doug Buchholz, Deputy/Manager, Operations Joe Colaianne, Insurance Administrator FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tim Soave, Chief Candace Frederick, Supervisor Joe Matkosky, Supervisor Gaia Piir, Budget Systems Coordinator Linda Pearson, Analyst Joe Rozell, Analyst Michael Pohlod, Analyst Debbie Edwards, Accountant Carol Morin-Jablonski, Accountant Jeremy Adams, Accountant MANAGEMENT & BUDGET Jeff Pardee, Director PROSECUTOR David Gorcyca, Prosecutor John O’Biren, Chief Deputy Mary Larkin, Chief Attorney PERSONNEL Judy Eaton, Director Lori Motyka, Analyst SHERIFF Michael Bouchard, Sheriff Thomas Quisenberry, Undersheriff Michael McCabe, Captain OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Fran Amos Shelley Taub William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 June 7, 2001 OTHERS PRESENT CONTINUED TREASURER C. Hugh Dohany, Treasurer FREE PRESS Kathy Grey, Reporter OAKLAND PRESS Charlie Crumm, Reporter BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director Sheryl Mitchell, Analyst Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator AGENDA: Drain Commissioner – Interlocal Agreement for Operations and Maintenance – Lyon Township Sewage Disposal System was added to the agenda as 5a. APPROVAL OF THE PREVIOUS MINUTES Palmer moved approval of the previous minutes of May 17, 2001, as printed. Supported by Patterson. Motion carried on a voice vote. PUBLIC COMMENT: None. 5. CONTINGENCY REPORT Items 11 and 12 on today’s agenda would decrease the Contingency Fund balance of $17,667 to ($12,451). Item 14 includes an appropriation of $100,000 for the Contingen cy Fund, restoring the fund balance to $87,549. Taub moved to receive and file the Contingency Report. Supported by Moss. Motion carried on a voice vote. 5a. DRAIN COMMISSIONER – INTERLOCAL AGREEMENT FOR OPERATIONS AND MAINTENANCE – LYON TOWNSHIP SEWAGE DISPOSAL SYSTEM Lyon Township is requesting assistance from the Drain Commissioner’s office to operate and maintain a privately-owned wastewater treatment plant as part of the Township’s new Sewage Disposal System. The Township has agreed to utilize the capacity of this treatment plant, owned by Park Place Environmental, Inc. The Drain Commissioner has agreed to contract with the Township for a 120-day period to provide this expertise until a licensed operator can be secured. This action will allow the Township to begin operations as soon as possible so that residential and commercial properties, including a new school scheduled to begin operations with the fall school year, can hook up to the system. All expenditures will be billed to the Township. Taub moved approval of the attached suggested Fiscal Report. Supported by Moss. Motion carried unanimously on a roll call vote with Dingeldey absent. 6. MR #01152 – ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF ORION – FY 2000 ALLOCATION FINANCE COMMITTEE Page 3 June 7, 2001 Orion Township is requesting reimbursement of its $118,292.80 FY 2000 Environmental Infrastructure Fund allocation for work related to water and sewer installation site work for Friendship Park and Baldwin Commons. Amos moved approval of the attached suggested Fiscal Report. Supported by Patterson. Motion carried unanimously on a roll call vote with Dingeldey absent. 7. MR #01148 – ROAD COMMISSION FOR OAKLAND COUNTY BORROWING In accordance with State Law, the Road Commission is requesting approval to borrow and issue ten-year Michigan Transportation Fund (MTF) Notes, in an amount not to exceed $11,950,000, for payment in anticipation of future state collected tax revenues returned to the County for road construction purposes. The Notes will be used to defray costs for county highway and road improvement construction projects as identified in Exhibit A of the resolution. A percentage of these construction projects will be eligible for federal reimbursement in three yea rs. Amos moved approval of the attached suggested Fiscal Report. Supported by Palmer. Motion carried unanimously on a roll call vote with Dingeldey absent. 8. PROSECUTING ATTORNEY – FY 2002 VICTIMS OF CRIME ACTS (VOCA) GRANT ACCEPTANCE The Prosecutor has been awarded grant funding of $129,448, from the Michigan Department of Community Health, to continue, expand and enhance the existing Victims of Crime Acts (VOCA) program for Fiscal Year 2002, an increase of $13,268 over the previous year’s award. The total amount includes the Prosecutor’s in-kind match of two part-time, unpaid interns and a $13,994 cash match. Two full-time Victim Advocate positions, travel, mileage, office supplies and equipment are funded by the grant. The VOCA program provid es informational and crisis intervention assistance to crime victims in the County’s District Courts. This is the third year of the program. Palmer moved approval of the attached suggested Resolution. Supported by Causey - Mitchell Motion carried unanimously on a roll call vote with Dingeldey absent. 9. MR #01151 – SHERIFF DEPARTMENT – NARCOTICS ENFORCEMENT TEAM (NET) ADDITIONAL VEHICLE The City of Lathrup Village Police Department is sending one officer to work with the Sheriff’s NET Unit. As a result, the Sheriff is requesting one additional vehicle, including mobile radio, be added to the County fleet. Estimated capital costs of $22,000 and $11,000 in annual operating expenses will be covered by forfeiture funds. Amos moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Dingeldey absent. 10. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARDS OF CONTRACT – ARCHITECT/ENGINEER AND CONSTRUCTION MANAGEMENT FINANCE COMMITTEE Page 4 June 7, 2001 SERVICES FOR WORK RELEASE FACILITY PROJECT Facilities Management is requesting authorization to award a contract for architectural/engineering services for the Work Release Facility Project to Arcadis Giffels of Southfield in the amount of $529,000, as well as a construc tion management contract to Turner Construction Company of Farmington Hills in the amount of $592,825. Replacement of the Work Release Facility is identified in the FY 2001 Capital Improvement Program at an estimated $11,400,000. The new facility will pr ovide 300 beds. The Planning and Building Committee has reported to recommend these contract awards. Amos moved approval of the attached suggested Resolution. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Dingeldey absent. 11. MR #01149 – COUNTYWIDE ELECTED OFFICIALS SALARIES The resolution would authorize an 8.6% salary increase for the County Executive, Prosecuting Attorney, Sheriff, Treasurer, County Clerk/Register of Deeds and Drain Commissioner. Materials provided to the committee included salary comparison charts, including fringe benefits, as well as cost of living figures for similar positions in counties across the Country. Ms. Eaton indicated that no adjustments for the salaries of the county’s elected officials has been made in at least 23 years other than when per diems were folded into these salaries in 1994. Taub moved approval of the attached suggested Fiscal Note. Supported by Amos. Palmer moved to refer the item to the budget process. Supported by Melton. A roll call vote was taken: Friedman Appel: No Palmer: Yes Dingeldey: Absent Causey-Mitchell: No Melton: Yes Amos: No Taub: No Patterson: No Moss: No Douglas: No Motion to refer failed. Main motion carried on a roll call vote with Palmer and Melton voting no and Dingeldey absent. 12. MR #01150 – CENTRAL SERVICES/SUPPORT SERVICES/RECORD RETENTION- CONTINUATION OF FUNDING SIX (6) PTNE 1,000 YR GENERAL HELPER POSITIONS Record Retention is requesting the continuation of six part -time, non-eligible 1,000 hour General Helper positions to complete microfilming of criminal and civil records. This project should be completed August, 2002. New record retention guidelines allow for destruction of paper records after six years if they are placed on microfilm. Previous practice required FINANCE COMMITTEE Page 5 June 7, 2001 retention for 30 years. This effort is anticipated to free up five years worth of storage space. Taub moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Dingeldey and Patterson absent. 13. MR #01083 – BOARD OF COMMISSIONERS – TELEVISING OF COMMISSIONER MEETINGS Commissioners Melton and Moffitt introduced the resolution in support of providing either live broadcast or tape delay distribution of all Board of Commissioners meetings to the County’s public access channels. The Planning and Building Committee has reported to recommend the resolution be amended to establish a study group to conduct a feasibility study on this m atter. Taub moved to report to recommend approval of the resolution with those amendments offered by the Planning and Building Committee, with additional amendments to that language as follows: "BE IT FURTHER RESOLVED that the Board of Commissioners authorizeS staff to work with the study group to investigate the feasibility and expenses related to the operation of cable casting Board meetings and/or Committee meetings , INCLUDING PERSONNEL, EQUIPMENT, SETUP, OPERATION AND MAINTENANCE COSTS, AS WELL AS DISTRIBUTION ABILITIES AND COSTS, and TO report back to the Planning & Building Committee on a monthly basis." Supported by Amos. Motion carried unanimously on a roll call vote with Dingeldey absent. 14. DEPARTMENT OF MANAGEMENT & BUDGET – FISCAL YEAR 2001 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS The resolution would accept the FY 2001 Second Quarter Financial Forecast and authorize amendments to the 2001 Budget, detailed in the attachment, for those adjustments needed as identified in the resolution. The resolution would also authorize the use of the $240,000 Designated Fund Balance for the Senior Citizen Prescription Program. Language regarding the payment of a Solid Waste contract was removed from the resolution. The Committee asked that this item be taken up separately at its next meeting. Palmer moved approval of the attached suggested Resolution. Supported by Amos. Motion carried unanimously on a roll call vote with Dingeldey absent. 15. DEPARTMENT OF MANAGEMENT AND BUDGET – BUDGET HEARING FINANCE COMMITTEE Page 6 June 7, 2001 SCHEDULE The Personnel Committee’s budget hearing schedule for County departments was reviewed. Personnel Committee budget hearings will be held on regularly scheduled Wednesday meeting dates July 11 – August 29. Finance Committee budget hearings are are set for regularly scheduled Thursday meeting dates July 12 – August 30. An additional day of Thursday, September 6, 2001, 12 noon, was added to the Finance Committee schedule for budget wrap up. COMMUNICATIONS – CONSENT AGENDA A. Sheriff Department – Narcotics Enforcement Team H.I.D.T.A. Grant Application B. FRMS Governance Committee Meeting of May 9, 2001 - Minutes C. CLEMIS Status Meeting of May 11, 2001 – Agenda/Meeting D. Oakland County Wireless 9-1-1 Phase I Implementation – Recent Events E. State and Local Government Computer News Article: Child Welfare System Fines Moss moved to receive and file the communications. Supported by Amos. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:45 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.