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HomeMy WebLinkAboutMinutes - 2001.07.11 - 35647 July 11, 2001 The meeting was called to order by Chairperson Law at 10:38 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas A. Law David N. Galloway, Eric Coleman, David L. Moffitt, David B. Buckley, William Brian, Vincent Gregory and George W. Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Personnel Department Judy Eaton, Director Others Per attached list Board of Commissioners James H. VanLeuven, Admin. Director Sheryl Mitchell, Senior Analyst Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF AGENDA: Buckley moved to approve the agenda as presented. Supported by Coleman. Motion carried on a voice vote. PUBLIC COMMENT: OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE Thomas A. Law, Chairperson David N. Galloway Majority Vice-Chair Eric Coleman, Minority Vice-Chair David L. Moffitt David B. Buckley William Brian Vincent Gregory George W. Suarez None Personnel Committee Page 2 July 11, 2001 APPROVAL OF MINUTES OF JUNE 28, 2001: Brian moved to approve the minutes of June 28, 2001 as printed. Supported by Coleman. Motion carried on a voice vote. OAKLAND COUNTY JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT ACCEPTANCE (JAIBG) The Michigan Family Independence Agency awarded Oakland County a federal pass - through grant totaling $602,142 of which $541,928 is from the State, as a Federal pass - through, and the balance, $60,214, is the County's match. The grant award prov ides continued funding of the FY 2000 programs and for the creation of four new positions which include one SR Probation Officer I position for the Prosecutor's Teen Court Program, one SR Para-legal position for the Prosecutor's Teen Court Program, one SR Community Corrections Specialist I position for the Community Correction's In-Step Program and one Social Worker I position for Prosecutor's School Violence Program. The award also provides funding for the operating and other expenses related to these positions and programs. Acceptance of this contract does not obligate the County to any future commitment. Coleman moved to report to the full Board with the recommendation this resolution be adopted. Supported by Brian. Suarez moved to amend the resolution as follows: In the 5th WHEREAS paragraph, change "favor" to 'favorable' In the NOW THEREFORE BE IT RESOLVED paragraph, change "May 31, 2002" to 'March 31, 2002'. Strike the first BE IT FURTHER RESOLVED paragraph – substituting: "BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the creation of one (1) SR Probation Officer I position and one (1) SR Para- legal position for the Teen Court Program in the Juvenile unit of the Prosecutor's Office, and the creation of one (1) SR Social Worker I position for the School Violence Program in the Victim Services unit of the Prosecutor's Office." Supported by Coleman. Amendment carried on a voice vote. Main motion as amended, carried on unanimous roll call vote with Galloway, Moffitt and Gregory absent. Personnel Committee Page 3 July 11, 2001 CULTURAL DIVERSITY PRESENTATION Judy Eaton informed the Committee that Dorothy Brown, of Dorothy J. Brown & Associates, was unable to attend today's meeting due to illness of a family m ember. Coleman moved to Table this item until the next meeting of the Personnel Committee, July 25, 2001. Supported by Buckley. Motion carried on a voice vote. PERSONNEL/HUMAN RESOURCES – SALARY ADMINISTRATION THIRD QUARTERLY REPORT FOR FY 2001 The Salary Administration Plan provides for a review and appeal process. It requires presentation of a quarterly report to the Personnel Committee of reviews conducted during the quarter by the Personnel Department and of appeals heard by the Job Evaluation Review Panel. The Personnel Committee and Board of Commissioners must approve any recommended changes in grade level prior to becoming effective. Funds are contained in the FY01 budget specifically for Classification and Rate Changes resulting from these reviews. Coleman moved approval of the attached suggested resolution. Supported by Buckley. Motion carried on unanimous roll call vote with Galloway, Moffitt and Gregory absent. PERSONNEL DEPARTMENT, SUCCESSION PLANNING Oakland County Government's current workforce demographics indicate a large percentage of employees will be eligible to retire during the next five years. A planned approach to prepare for future vacancies in higher-level management positions is desirable and necessary to insure a smooth transition of leadership and a stable workforce. The Personnel Department is requesting a $70,000 appropriation from the Fringe Benefit fund to support the first phase of a succession planning initiative. A summary sheet of the scope of the proposed program was distributed. The Personnel Committee determined they had insufficient information to make a decision on this matter. They requested more detailed information on DDI, the firm chosen by the Personnel Department, and a contract before deciding this issue. Coleman moved to Table this item to the next meeting of the Personnel Committee, July 25, 2001. Supported by Buckley. Motion carried on a voice vote. Personnel Committee Page 4 July 11, 2001 FY2002 CLASSIFICATION AND SALARIES ISSUES Judy Eaton presented the package containing the County Executive's recommendations to the Personnel Committee regarding classification and salary issues for the 2002 Budget. To be added to the list: Recommended FY2002 Salary Increase for the County Executive , Prosecuting Attorney, County Clerk/Register of Deeds, Drain Commissioner, Sheriff and County Treasurer Suarez moved that the Personnel Committee Report to the full Board with the recommendation that a 4% salary increase be effective September 22, 2001, subject to final approval. Support by Moffitt. Motion carried on a voice vote. Recommended FY2002 General Salary Increases Coleman moved that the Personnel Committee Report to the full Board with the recommendation that a 4% salary increase for Salary Grades 1-21 be effective September 22, 2001, subject to final approval. Further to increase all remaining classifications not represented by bargaining units by 4%, including appointed officials, classes designated as exceptions to salary grades 1-21, summer, student, seasonal, and part-time/hourly classes, but excluding: Appointed Board and Commission members, Circuit, Probate and District Court Judges which is addressed by MR 01036, other elected officials which will be addressed by a separate report and Commissioners. Other increases as per the attached Report. Supported by Suarez Motion carried on a voice vote. BUDGET HEARINGS Chairperson Law indicated he has a request to consider Probate Court Position Requests out of order. There were no objections. Probate Court Buckley moved to tentatively approve the Probate Court position requests as recommended subject to final approval. Supported by Gregory. Motion carried on unanimous roll call vote with Galloway, Coleman and Brian absent. Personnel Committee Page 5 July 11, 2001 52ND DISTRICT COURT POSITION REQUESTS To be added to the list (continued): DIVISION I Coleman moved to tentatively approve 52nd District Court – I position requests as recommended subject to final approval. Supported by Gregory. Motion carried on unanimous roll call vote with Galloway and Brian absent. The request by Division I, Novi, Probation, reclassification will be considered on August 29, 2001 at Budget wrap up, there is a study pending. DIVISION III Moffitt moved to tentatively approve 52nd District Court – III position requests as recommended subject to final approval. Supported by Coleman. Motion carried on unanimous roll call vote with Galloway and Brian absent. DIVISION IV Buckley moved to tentatively approve 52nd – IV position requests by upgrading one PTNE General Clerical position to full-time District Court Clerk I, subject to final approval. Supported by Coleman. Motion carried on unanimous roll call vote with Galloway and Brain absent. SHERIFF DEPARTMENT POSITION REQUESTS Moffitt moved to tentatively approve the Sheriff Department position requests as recommended, subject to final approval. Supported by Gregory. Motion carried on unanimous roll call vote with Galloway and Brian absent. Personnel Committee Page 6 July 11, 2001 COUNTY CLERK-REGISTER OF DEEDS POSITION REQUESTS To be added to the list (continued): Clerk-Register/Register of Deeds/Micrographics Coleman moved to tentatively approve the Clerk-Register of Deeds request for 4 PR Clerk I – PTNE positions, subject to final approval. Supported by Moffitt. Support withdrawn by Moffitt, motion withdrawn by Coleman. Gregory moved to postpone discussion on this request until the August 29, 2001 Budget wrap up session to allow the Clerk-Register to provide further information. Supported by Law. Motion carried on unanimous roll call vote with Galloway and Brian absent. Clerk-Register/Register of Deeds/Administration – Community Liaison Coleman moved to tentatively approve the Clerk-Register Community Liaison position request as recommended subject to final approval. Supported by Buckley. Motion carried on unanimous roll call vote with Galloway and Brian absent. Clerk-Register/Register of Deeds/Administration – Create One GF/GP Student Position Coleman moved to tentatively approve the Clerk-Register Student position request as recommended subject to final approval. Supported by Buckley. Motion carried on unanimous roll call vote with Galloway and Brian absent. Clerk-Register/County Clerk/Legal Records – Create Two GF/GP Clerk I – PTNE Positions Coleman moved to tentatively approve the Clerk-Register Two GF/GP Clerk I – PTNE position requests as recommended subject to final approval. Supported by Suarez Motion carried on unanimous roll call vote with Galloway and Brian absent. Clerk-Register /Register of Deeds/Micrographics – Create One PR Typist I Position Coleman moved to tentatively approve the Clerk-Register One PR Typist I position request as recommended subject to final approval. Supported by Suarez. Motion carried on unanimous roll call vote with Galloway and Brian absent. Personnel Committee Page 7 July 11, 2001 CLERK-REGISTER OF DEEDS POSITION REQUESTS (CONTINUED) To be added to the list (continued): Clerk-Register/Register of Deeds/Micrographics – Delete Three PR Student Positions Coleman moved to tentatively approve the Clerk-Register Student position request as recommended subject to final approval. Supported by Buckley. Motion carried on unanimous roll call vote with Galloway and Brian absent. Register of Deeds/Micrographics Unit – Retitle Classifications Suarez moved to tentatively approve the Register of Deed request to retitle classifications as recommended subject to final approval. Supported by Coleman. Motion carried on unanimous roll call vote with Galloway and Brian absent. COMMUNICATIONS: Buckley moved to Receive and File Items: A. Position Change Summary Report B. Management & Budget/ Equalization – CRIMP Program Savings Supported by Moffitt. Motion carried on voice vote. OTHER BUSINESS: Judy Eaton distributed copies of a July 9, 2001 Oakland Press newspaper article "Rude doesn't cut it in these jobs". Televised Meeting Discussion: Commissioner Buckley indicated he had been in touch with Bloomfield who had the following dates available to televise a Personnel Committee meeting: September 12, 2001, October 3, 2001, and October 17, 2001. The Committee requested Commissioner Buckley to confirm the date of October 17, 2001 at 10:30 am. Personnel Committee Page 8 July 11, 2001 ADJOURNMENT: Moffitt moved to adjourn at 1:35 p.m. Supported by Buckley. Motion carried on a voice vote. ____________________________________________ Nancy Wenzel, Committee Coordinator ____________________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.