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HomeMy WebLinkAboutMinutes - 2001.07.12 - 35648SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson July 12, 2001 The meeting of the Finance Committee was called to order at 10:00 a.m. by Vice Chairperson Dingeldey in Committee Room A, Commissioners = Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Nancy Dingeldey, Brenda Causey -Mitchell, Charles Palmer, Fran Amos, Shelley Taub, William Patterson, Michelle Friedman Appel, Tim Melton COMMITTEE MEMBERS ABSENT WITH NOTICE: Chuck Moss. . OTHERS PRESENT: CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Joellen Shortly, Financial Attorney EXECUTIVE OFFICE Doug Williams, Deputy Executive FISCAL SERVICES Tim Soave, Chief LaVerne Smith, Supervisor Debbie Edwards, Accountant INFORMATION TECHNOLOGY Phil Bertolini, Director Jim Taylor, Chief MANAGEMENT & BUDGET Jeff Pardee, Director PERSONNEL Judy Eaton, Director Nancy Scarlet, Manager Kathy Shallal, Supervisor SHERIFF Michael McCabe, Captain Dale Cunningham, Business Manager TREASURER Pat Dohany, Deputy Keith Sawdon, Investment Administrator FREE PRESS Kathy Gray, Reporter OAKLAND PRESS Charlie Crumm, Reporter BOARD OF COMMISSIONERS Larry Obrecht, District #3 James H. VanLeuven, Jr., Director Sheryl Mitchell, Analyst Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Fran Amos Shelley Taub William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 July 12, 2001 APPROVAL OF THE PREVIOUS MINUTES Amos moved approval of the minutes of June 21, 2001, as printed. Supported by Patterson. Motion carried on a voice vote. PUBLIC COMMENT Messrs. Bertolini and Taylor gave a brief presentation on the work being done with Eviciti to create a new County web site. The mission statement, logo and a sample site page were shared with the committee. Usability testing is being performed and feedback will be analyzed to make adjustments to the site. Updates will be provided to commissioners as this effort continues. AGENDA Two additional resolutions were added to the agenda for consideration: 12. Oakland County Apportionment Committee – Appropriation for Outside Legal Services; 13. Department of Management & Budget – Reduction in State Revenue Sharing. Consent Agenda Items 6a. – 6f. were moved to the regular agenda. 5. CONTINGENCY REPORT Item 12 would reduce the Contingency Fund by $10,000, leaving a bala nce of $13,991 for the current Fiscal Year. Palmer moved to receive and file the Contingency Report dated 7/11/01. Supported by Amos. Motion carried on a voice vote. 6a. CENTRAL SERVICES – OAKLAND COUNTY SOUTHWEST AIRPORT – 2001 GRANT PROGRAM ACCEPTANCE – AIRPORT CRACK SEALING The County has received a Michigan Department of Transportation Grant Contract for federal funds in the amount of $15,000 for development and improvement of the Oakland County Southwest Airport. Funds will be used for crack s ealing. The required match of $15,000 is available from the Airport Fund. Taub moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Taub moved to amend the Fiscal Note to add a 7 th item to state that the Fiscal Note Is contingent upon final approval by Corporation Counsel of the contract. Supported by Causey-Mitchell. Motion carried on a voice vote Main motion, as amended, carried unanimously on a roll call vote with Moss and Friedman Appel absent. 6b. CENTRAL SERVICES – OAKLAND COUNTY OAKLAND/TROY AIRPORT – 2001 GRANT PROGRAM ACCEPTANCE – AIRPORT CRACK SEALING FINANCE COMMITTEE Page 3 July 12, 2001 The County has received a Michigan Department of Transportation Grant Contract for federal funds in the amount of $7,350 for development and improvement of t he Oakland County Oakland/Troy Airport. Funds will be used for crack sealing. The required match of $7,350 is available from the Airport Fund. Amos moved approval of the attached suggested Fiscal Note. Supported by Palmer. Amos moved to amend the Fiscal Note to add a 7th item to state that the Fiscal Note Is contingent upon final approval by Corporation Counsel of the contract. Supported by Palmer. Motion carried on a voice vote Main motion, as amended, carried unanimously on a roll call vote with Moss and Friedman Appel absent. 6c. CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2001 GRANT PROGRAM ACCEPTANCE – AIRPORT CRACK SEALING The County has received a Michigan Department of Transportation Grant Contract for federal funds in the amount of $15,000 for development and improvement of the Oakland County International Airport. Funds will be used for crack sealing. The required match of $15,000 is available from the Airport Fund. Taub moved approval of the attached suggested Fiscal N ote. Supported by Palmer. Taub moved to amend the Fiscal Note to add a 7 th item to state that the Fiscal Note Is contingent upon final approval by Corporation Counsel of the contract. Supported by Palmer. Motion carried on a voice vote Main motion, as amended, carried unanimously on a roll call vote with Moss and Friedman Appel absent. 6d. CENTRAL SERVICES – OAKLAND COUNTY SOUTHWEST AIRPORT – 2001 GRANT PROGRAM ACCEPTANCE – AIRPORT MASTER PLAN The County has received a Michigan Department of Trans portation Grant Contract for federal funds in the amount of $58,500 for development and improvement of the Oakland County Southwest Airport. Funds will be used to update the Airport’s Master Plan. The required match of $6,500 is available from the Airport Fund. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Patterson. Dingeldey moved to amend the Fiscal Note to add a 7 th item to state that the Fiscal Note is contingent upon final approval by Corporation Counsel of the con tract. Supported by Palmer. FINANCE COMMITTEE Page 4 July 12, 2001 Motion carried on a voice vote Main motion, as amended, carried unanimously on a roll call vote with Moss absent. 6e. CENTRAL SERVICES – OAKLAND/OAKLAND COUNTY INTERNATIONAL AIRPORT – 2001 GRANT PROGRAM ACCEPTANCE – LAND ACQUISITION Patterson moved to postpone this item until the next regular Finance Committee meeting. Supported by Palmer. Motion carried on a voice vote. 6f. MR #01176 – ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF THE VILLAGE OF CLARKSTON – OPTIONAL ACCELERATED PAYMENT SCHEDULE Pursuant to M.R. #00035, the City of the Village of Clarkston is requesting reimbursement of its entire Environmental Infrastructure Fund allocation of $21,882.20 to defer costs associated with Phase I of the City-wide water supply construction project. Amos moved approval of the attached suggested Fiscal Report. Supported by Palmer. Motion carried unanimously on a roll call vote with Moss absent. 7. COUNTY TREASURER – APPROVAL OF REVISED COUNTY INVESTMENT POLICY Pursuant to P.A. 20 of 1943, M.R. #98040 was adopted establishing an Investment Policy for Oakland County. This resolution would amend the policy to include additional requirements for financial institutions doing business with the County, qualifying the policy for national certification. Amos moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote with Moss absent. 8. TREASURER’S OFFICE – AUTHORIZED DEPOSITORIES FOR PUBLIC FUNDS Public Act 40 of 1942, as amended, requires the Board of Commissioners to provide by resolution for deposit of all public monies coming into the Treasurer’s Office, authorizing those depositories identified in the resolution. Mr. Dohany commented that many financial institutions had merged or been acquired by others, necessitating the need to re -identify the Treasurer’s authorized depositories. This action has not been necessary since adoption of M.R. 97246. Palmer moved approval of the attached Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote with Moss absent. 9. DEPARTMENT OF MANAGEMENT & BUDGET – EXTENSION OF AAA BOND RATING TO LOCAL UNITS OF GOVERNMENT The resolution would establish a financial policy to extend the County’s AAA Bond Rating to its local units of government to fund capital projects. The resolution has been redrafted based on recommended changes submitted by the Planning and Building Committee, with the General Government Committee’s recommendation in support of those changes. FINANCE COMMITTEE Page 5 July 12, 2001 Melton moved approval of the attached suggested Resolution. Supported by Amos. Motion carried unanimously on a roll call vote with Moss absent. Mr. Pardee explained that Management and Budget will be not ifying local governmental units of this opportunity through written correspondence to their governing bodies. An outline of steps that must be followed to participate in the program and the application will be included. 10. DEPARTMENT OF MANAGEMENT & BUDGET – DELINQUENT TAX REVOLVING FUND (DTRF) – FISCAL RESPONSIBILITY PLAN Management and Budget has developed a plan for operation of the Delinquent Tax Revolving Fund (DTRF) that would allow for limited increased utilization of these resources to fund currently unfunded capital projects identified in the Board of Commissioners’ approved Long -Term Capital Improvement Program. Specific projects will be identified within the plan and in the fund’s financial statements and will be designated as restricted earnings. Projects and funding will require Board approval as they occur. The body of the DTRF will continue to be maintained to guarantee 100% tax payments to taxing units and timely payment of outstanding notes. The DTRF will be reported as a Major Fund within the Business-Type Activities Category of the Comprehensive Annual Financial Report as required by new Governmental Accounting Standards. Patterson moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Moss absent. (The agenda was further adjusted at this time so that Items 12 and 13 could be considered. Item 11 was moved down to follow Communications.) 12. OAKLAND COUNT APPORTIONMENT COMMISSION – APPROPRIATION FOR OUTSIDE LEGAL SERVICES The Apportionment Commission adopted a redistricting plan for commissioners on June 6, 2001. The law allows for any registered Oakland County voter to petition the Court of Appeals to review the plan within 30 days after filing of the plan. On July 10, 2001, the Chairperson of the Apportionment Committee was served with a copy of a complaint purportedly filed with the Court of Appeals. The Commission is requesting an appropriation of $10,000 to the Clerk/Register’s budget to retain Eric Doster of Foster, Swift, Collins & Smith for this specialized legal representation. Amos moved approval of the attached suggested Resolution. Supported by Patterson. Motion carried unanimously on a roll call vote with Moss absent. 13. DEPARTMENT OF MANAGEMENT & BUDGET – REDUCTION IN STATE REVENUE SHARING The State Department of Treasury has, for the third time this year, revised estimated FY 2002 Revenue Sharing payment figures. This action has reduced Oakland County’s share from $28.1 million, as estimated in January, to $23.5 million as of June. The State’s action is a result of the current economic downturn and a corresponding reduction in Sales Tax receipts. The proposed resolution asks that the State Legislature utilize a portion of the $1.3 billion accumulated in the FINANCE COMMITTEE Page 6 July 12, 2001 State’s Budget Stabilization Fund to offset revenue decreases to local governmental units to avoid disruption of public services. Additional information was distributed to the Committee. Amos moved approval of the attached suggested Resolution. Supported by Taub. Palmer moved to amend the resolution by inserting the words “and lobbyists, the Governor, all Michigan counties, the Michigan Association of Counties and the Southeast Michigan Council of Governments,” in the BE IT FURTHER RESOLVED paragraph. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Moss absent. THE COMMITTEE RECESSED FROM 9:55 A.M. – 10:05 A.M. COMMUNICATIONS A. Michigan Family Independence Agency – Reimbursement for CSES Conversion Cost B. City of Auburn Hills – Industrial Facilities Exemption Certificate C. City of Pontiac – Industrial Development District D. Department of Management and Budget/Purchasing – Contract Exception Report for June 2001 Palmer moved to receive and file the communications. Supported by Taub. Motion carried on a voice vote. 11. DEPARTMENT OF MANAGEMENT AND BUDGET – CONTINUATION OF CAFR PRESENTATION Mr. Soave reviewed FY 2000 Year End Actual Report Receipts and Expenditures for Governmental Special Revenue and Proprietary Funds and the variances between budgeted and actual figures. OTHER BUSINESS/ADJOURNMENT The meeting was adjourned at 10:32 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.