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HomeMy WebLinkAboutMinutes - 2001.07.24 - 35651 July 24, 2001 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Peter H. Webster, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Nancy Dingeldey, Terry L. Sever and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: William Brian OTHERS PRESENT: Facilities Management David Ross, Director Dick Johnston, Manager Michael Hughson, Property Manager Paul Hunter, Manager, Facilities Engineering Central Services David VanderVeen, Director Management & Budge t Jeff Pardee, Director Aviation Karl Randall, Manager Drain Commissioner Bill Klockow, Manager Jeff Holler, Environmental Planning Philip Sanzica, Asst. Chief Engineer Others Kathleen Gray, Detroit Free Press Ted Dziuram, Dziuram Associates Board of Commissioners Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF JULY 10, 2001 Dingeldey moved to approve the minutes of July 10, 2001. Supported by Garfield. Motion carried on a voice vote. PUBLIC COMMENT OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson Planning & Building Committee Page 2 July 24, 2001 None SUMMARY OF CHANNEL KEEPERS INTENT TO SUE THE BEAR CREEK INTER -COUNTY DRAINAGE DISTRICT On March 8, 2000 the Bear Creek Inter -county Drainage District received a Notice of Intent to Sue from the Channel Keepers, alleging that the Bear Cr eek Inter-county Drainage District discharges pollutants into Bear Creek and the Red Run Drain; allows discharge of untreated human waste and has caused loss of quiet enjoyment of the Bear Creek. Such claims were based upon Michigan Department of Environm ental Quality data. Many meetings of the Bear Creek Inter-county Drainage District, the Michigan Department of Environmental Quality and affected municipalities have been held to develop a sound defense to the Channel Keepers claims. The result of these meetings has been the production of a settlement agreement based upon completion of all tasks listed in a document entitled, Work Plan for the Activities of the Illicit Discharge Elimination Program for the Bear Creek Inter -county Drainage District. The ultimate purpose is to eliminate illicit discharges of sewage into the Bear Creek and its tributaries. Oakland County anticipates completing this plan by June 2002. However, at anytime, the Channel Keepers may elect to sue not only the Bear Creek Inter -county Drainage District, but any municipality within the drainage basin. There is no ultimate immunity with regards to an actual lawsuit. Commissioner Obrecht cautioned the Committee that eventually all communities in Oakland County maybe involved in similar situations regarding their respective drainage districts and that this problem may become very expensive to all of Oakland County. Commissioner Obrecht requested that Ms. Kathy Fraser of the Drain Commissioner's office be invited to attend the next Planning and Building Committee meeting, August 7, 2001, to present the educational program she has developed for Oakland County communities. Chairperson Palmer indicated an attempt would be made to schedule a presentation convenient for all parties. Dingeldey moved to receive and file this report. Supported by Garfield. Motion carried on a voice vote. DRAIN COMMISSIONER – GEORGE W. KUHN DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND CREDIT RESOLUTION This resolution provides for the County of Oaklan d to pledge its full faith and credit to the George W. Kuhn Drainage District Drain Bonds, Series 2001C, in aggregate sum not to exceed $105,000,000, Series 2001D, in aggregate sum not to exceed $50,000,000, and Series 2001E in aggregate sum not to exceed $50,000,000 for the purpose of constructing the George W. Kuhn Drain. The County of Oakland, on account of benefit for road drainage, is responsible for 1.5265% of the total overall Bond Issues not to exceed $110,000,000. Dingeldey moved approval of the attached suggested resolution. Supported by Garfield. Motion carried on a unanimous roll call vote with Brian absent. BOARD OF COMMISSIONERS – PETITION TO NAME UN -NAMED LAKE – LAKE NICHOLAS A request has been made to name a previously unnamed lake l ocated on private lands at 1280 Planning & Building Committee Page 3 July 24, 2001 Perry Lake Road, Ortonville, Michigan, Property Identification #00 -00-03-21-200-006, Lake Nicholas. The Charter Township of Brandon, through Resolution #76 -00 endorses and supports allowing the unnamed lake to be named Lake Nicholas as requested by the property owners. Garfield moved to add an additional BE IT FURTHER RESOLVED paragraph as follows: "BE IT FURTHER RESOLVED that the County Clerk is requested to set a Public Hearing in this matter. Further Petitioner is requi red to pay all costs associated with this petition to name an un-named lake." Supported by Melton. Motion to amend carried on a voice vote. Garfield moved approval of the attached suggested resolution. Supported by Melton Motion carried on a unanimous roll call vote with Brian absent. Commissioner Obrecht suggested a system be developed whereby all requests for lake name changes/namings be scheduled either annually or semi -annually to consolidate staff effort and time. Chairperson Palmer will try to find out how many requests have been received in the last few years to determine if it is worthwhile to develop such a system. CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2001 GRANT PROGRAM ACCEPTANCE – LAND ACQUISITION This item was referred back to the Planning and Building Committee for discussion regarding the source of funding for the required local grant match of $333,400. DEPARTMENT OF FACILITIES MANAGEMENT – REVISION OF APPENDIX "C" PROCEDURES FOR THE SALE, PURCHASE AND LEASING OF P ROPERTY This resolution revises the procedures for the sale, purchase and leasing of property updating the present real estate transaction procedures for the Oakland County Board of Commissioners to meet current accepted real estate transaction practices. Current generally accepted real estate transaction practices dictate real estate appraiser licensing and proper environmental testing prior to the consummation of the sale or purchase of property. The Committee reviewed the proposed resolution paragraph by paragraph making several changes. Under SALE OF PROPERTY Paragraphs 2 and 3 are shown as deleted. Chairperson Palmer indicated this is duplication as these matters are dealt with elsewhere in the Rules and Procedures. Staff will review the "Proce dures" to confirm this. Chairperson Palmer indicated the suggested changes would be incorporated in the proposed resolution and brought before the Committee at the next meeting, August 7, 2001. FACILITIES MANAGEMENT – AWARD OF CONTRACT FOR THE UNDERGROUN D STORAGE TANK REPLACEMENT PROJECT The Facilities Maintenance and Operations Division operates and maintains three boilers in the Central Heating Plant to provide low-pressure steam for the heating and cooling of the majority of facilities in the Oakland County Service Center. Inspection of the three underground 30,000 - Planning & Building Committee Page 4 July 24, 2001 gallon oil storage tanks which supply these boilers have revealed numerous leaks and deterioration. Removal and replacement of these underground storage tanks is required to ensure the environmentally safe operation of the Central Heating Plant. Garfield moved to Report to the Finance Committee that the County enter into a contract with U.P Environmental Services in the amount of $464,862. Further that funding for the project cost of $503 ,862, including contingency, be approved. Also that a paragraph explaining why the lowest bidder was rejected be added to the resolution. Supported by Webster. Motion carried on a unanimous roll call vote with Dingeldey and Brian absent. INTERIM DESIGN REPORT FOR THE WORK RELEASE FACILITY The Department of Facilities Management Facilities Engineering Division is requesting approval of an expanded project scope increasing the project budget from $11,400,000 to approximately $13,000,000. The following program scope changes are requested: (a) 334 beds vs. 300 beds. (b) unfinished additional female dorm. Webster moved a preliminary approval of the change in project scope contingent upon receipt of a written response from the Sheriff's Department indic ating this increase in capacity will not require an increase in personnel. In addition this item will return to the Planning & Building Committee in August with a presentation of a schematic design, cost estimate and project schedule. Supported by Melton . Motion carried on a unanimous roll call vote with Dingeldey and Brian absent. OTHER BUSINESS/ADJOURNMENT: There being no further business the meeting was adjourned at 11:28 a.m. ____________________________________ ____________________________________ Nancy Wenzel, Committee Coordinator James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee approval.