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HomeMy WebLinkAboutMinutes - 2001.07.25 - 35653 July 25, 2001 The meeting was called to order by Chairperson Law at 10:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas A. Law David N. Galloway, Eric Coleman, David L. Moffitt, David B. Buckley, Vincent Gregory and George W. Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: William Brian OTHERS PRESENT: Personnel Department Judy Eaton, Director Others Per attached list Board of Commissioners James H. VanLeuven, Admin. Director Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF AGENDA: Chairperson Law informed the Committee the Action Required for Item #6 should be information only. There were no objections. Gregory moved to approve the agenda as amended. Supported by Coleman. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE Thomas A. Law, Chairperson David N. Galloway Majority Vice-Chair Eric Coleman, Minority Vice-Chair David L. Moffitt David B. Buckley William Brian Vincent Gregory George W. Suarez Personnel Committee Page 2 July 25, 2001 PUBLIC COMMENT: Thomas Poulin, President of the Deputies Union indicated he had some comments concerning Item #3. Commissioner Moffitt indicated the Public Services Committee held a televised meeting at the Novi Town Hall. He felt the meeting went exceptionally well and reiterated his desire for the Personnel Committee to also schedule a televised meeting. APPROVAL OF MINUTES OF JULY 11, 2001: Suarez moved to approve the minutes of July 11, 2001 as printed. Supported by Coleman. Motion carried on a unanimous roll call vote with Buckley and Brian absent. EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Under provision of Section VI-H-1, of the Merit System Resolution, it is requested to extend for another six months several Merit System Eligibility lists as submitted by the Personnel Department. Moffitt moved approval of the extension of submitted Merit System Eligibility Lists. Supported by Coleman. Motion carried on unanimous roll call vote with Buckley and Brian absent. DIVERSITY JOB EXPO SUMMARY REPORT Judy Eaton reported on the event that took place on May 29, 2001 at the Detroit Marriott Pontiac at Centerpoint. The goal of the Expo was to link employers in Oakland County with a diverse candidate pool of prospective employees. The Committee felt they succeeded in meeting and exceeding their goal. Another event is scheduled for October 19, 2001 at Glen Oaks. MR #01133 NEED FOR CERTIFIED SHERIFF DEPARTMENT DEPUTIES Due to the requirement by the Michigan Commission on Law Enforcement Standards to have deputies in Patrol Services and Command Staff certified, this resolution requests $250,000 to be added to the Sheriff's Department Overtime Budget for additional deputies to attend training. Tom Eaton informed the Committee this issue was raised during union negotiations with the Deputy Sheriff's yesterday and would be inappropriate for the Committee to consider this issue as this time. Personnel Committee Page 3 July 11, 2001 MR #01133 NEED FOR CERTIFIED SHERIFF DEPARTMENT DEPUTIES (Continued) Coleman moved to postpone this item until the next meeting of the Personnel Committee, August 8, 2001. Supported by Suarez. Motion carried on a unanimous roll call vote with Brian absent. MR #01188 SHERIFF DEPARTMENT – INCREASE IN FEES-RECORDS UNIT According to Public Act #381 of 2000, the Sheriff has the right to request the fee for fingerprinting for Gun Registrations to be a maximum of $15.00 per card. It is the desire of the Sheriff to increase the fee for fingerprinting and is proposing that the increase in revenues be used to add two Clerk III positions to offset the increase in hours and workload. Coleman moved the Personnel Committee Report to the full Board with the recommendation that MR #01188 be adopted. Supported by Gregory. Motion carried on unanimous roll call vote with Brian absent. MR #01191 SHERIFF'S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – MADISON HEIGHTS FOR 2001/2002 The 43rd District Court in Madison Heights requested that the Sheriff provide security to the Court with PTNE Court Deputies. The Sheriff is requesting the addition of two PTNE 1,000 hrs/yr Court Deputy II positions to provide adequate cove rage at the 43rd District Court. These positions will be terminated when this contract expires. Suarez moved the Personnel Committee Report to the full Board with the recommendation that MR #01191 be adopted. Supported by Buckley. Motion carried on unanimous roll call vote with Brian absent. SHERIFF DEPARTMENT – USE OF FORFEITED FUNDS/SOUTHEASTERN OAKLAND COUNTY RESOURCE TEAM (SOCRT) AND CONTINUATION OF ONE (1) DEPUTY II POSITION Section 333.7524 of Public Act 368 of 1978 authorizes courts to distrib ute property and funds forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law enforcement efforts related to the Controlled Substance Act. The Sheriff is requesting that a portion of these funds be used to continue funding for one GF/GP Deputy II position on the Southeastern Oakland County Resource Team. Suarez moved to receive and file this item. Supported by Coleman. Motion carried on a voice vote. Personnel Committee Page 4 July 11, 2001 PERSONNEL DEPARTMENT – CREATION OF A SIGNING BONUS FOR DIFFICULT TO RECRUIT POSITIONS The Personnel Department is requesting the creation of a signing bonus as an incentive to a candidate to accept employment at Oakland County. The cost would be funded from a department's salaries favorability through position vacancies. Moffitt moved to amend the resolution in the following manner: Title to Read: "Personnel Department – Creation of An Optional Supplementary Incentive for New (Non-Present Employee) Hiring for Difficult to Recruit Positions." Replace "Signing Bonus", whenever it appears in the resolution, with "Optional Supplementary Incentive" NOW THEREFORE BE IT RESOLVED paragraph to read: "NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the creation, for difficult to fill positions, of an optional supplemental incentive for new (non-present employee) hiring to be offered upon the unanimous approval, for each instance of creation for a specific classification and function, of the Personnel Department, the Department of Management and Budget and the Personnel Committee." Supported by Coleman. Motion to amend carried on unanimous roll call vote with Brian absent. Moffitt moved approval of the attached suggested resolution. Supported by Coleman Motion carried on unanimous roll call vote with Brian absent. CULTURAL DIVERSITY PRESENTATION Coleman moved to take the item "Cultural Diversity Presentation" from the table. Supported by Buckley. Motion carried on a voice vote. Buckley moved that the Committee now consider the item "Cultural Diversity Presentation". Supported by Coleman. Motion carried on a voice vote. Personnel Committee Page 5 July 25, 2001 CULTURAL DIVERSITY PRESENTATION (Continued) Dorothy J. Brown of Dorothy J. Brown & Associates outlined the twelve -hour course that has been presented for over two years through the Personnel Department's Training and Development function as a support to the Oakland County Diversity Initiative. Diversity training is designed to help participants recognize their personal biases and prejudices, the source of those feelings and beliefs, and strategies for working together with mutual respect. Commissioner Coleman expressed interest in requiring all manag ers and supervisors employed by Oakland County to attend diversity training. The Personnel Department will provide cost parameters of this program at the last budget hearing. Coleman moved to receive and file. Supported by Buckley. Motion carried on a voice vote. Coleman moved to place this item on the list of possible amendments to the County Executive's proposed budget. Supported by Gregory Motion carried on a voice vote. PERSONNEL DEPARTMENT – SUCCESSION PLANNING Galloway moved to take the item "Personnel Department – Succession Planning" from the table. Supported by Buckley. Motion carried on a voice vote. Chairperson Law informed the Committee a proposed contract had not yet been received and suggested this matter be postponed. Gregory moved to postpone this matter to the August 29, 2001 Personnel Committee meeting. Supported by Galloway. Motion carried on a voice vote. Commissioner Moffitt requested the agenda be modified to consider Communications and Other Business before starting the Budget Hearings. There were no objections. Personnel Committee Page 6 July 25, 2001 COMMUNICATIONS: Moffitt moved to Receive and File Items: A. Position Change Summary Report B. Updated "List" of Possible Budget Amendments Supported by Buckley. Motion carried on a unanimous roll call vote with Brian absent. OTHER BUSINESS: Televised Meeting Discussion: Commissioner Buckley indicated he had been in touch with Bloomfield Township, December 5, 2001 is available to televise a Personnel Commit tee meeting. Moffitt moved that the Personnel Committee hold their December 5, 2001 meeting at the Bloomfield Township Hall. Supported by Buckley. Motion carried on a voice vote. Chairperson Law announced a Memo was being distributed to Committee mem bers listing items on which the Personnel Committee had requested follow-up reports. The Personnel Department is requested to provide written status reports to the Personnel Committee during the Budget Hearings and be prepared to respond to any questions from the Committee. BUDGET HEARINGS CIRCUIT COURT Coleman moved to tentatively approve the Circuit Court position requests as recommended subject to final approval. Supported by Galloway. Motion carried on unanimous roll call vote with Brian absent. PROSECUTING ATTORNEY Coleman moved to postpone consideration on the Prosecuting Attorney's position requests until August 8, 2001. Supported by Gregory. Motion carried on unanimous roll call vote with Brian absent. Personnel Committee Page 7 July 25, 2001 DRAIN COMMISSIONER Gregory moved to tentatively approve the Drain Commissioner position requests as recommended subject to final approval. Supported by Coleman. Motion carried on unanimous roll call vote with Brian absent. COUNTY EXECUTIVE POSITION REQUESTS Moffitt moved to tentatively approve the County Executive position requests as recommended, subject to final approval. Supported by Buckley. Motion carried on unanimous roll call vote with Brian absent. ADJOURNMENT: Coleman moved to adjourn at 12:35 p.m. Supported by Gregory. Motion carried on a voice vote. ____________________________________________ Nancy Wenzel, Committee Coordinator ____________________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.