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HomeMy WebLinkAboutMinutes - 2001.07.26 - 35654SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson July 26, 2001 The meeting of the Finance Committee was called to order at 9:09 a.m. by Chairperson Douglas in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Nancy Dingeldey, Brenda Causey -Mitchell, Charles Palmer, Shelley Taub, Fran Amos, William Patterson, Michelle Friedman Appel, Tim Melton COMMITTEE MEMBERS ABSENT WITH NOTICE: Chuck Moss. . OTHERS PRESENT: AVIATION Karl Randall, Manager CENTRAL SERVICES J. David VanderVeen, Director CIRCUIT COURT Kevin Oeffner, Administrator CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DISTRICT COURT 52-1 Michelle Bilger, Administrator DISTRICT COURT 52-2 Sharon Rupe, Administrator DISTRICT COURT 52-3 Lynda Hammerstein, Administrator Jennifer Marlinga, Deputy Administrator DISTRICT COURT 52-4 Jim VerPloeg, Administrator DRAIN COMMISSIONER Bill Klockow, Deputy/Manager Philip Sanzica, Assistant Chief Engineer EXECUTIVE OFFICE Doug Williams, Deputy Executive FACILITIES ENGINEERING Joseph Murphy, Engineer FACILITIES MAINTENANCE Dick Johnston, Manager FISCAL SERVICES Tim Soave, Chief LaVerne Smith, Supervisor Joe Makosky, Supervisor Linda Pearson, Analyst Joe Rozell, Analyst Mike Pohlod, Analyst INFORMATION TECHNOLOGY Phil Bertolini, Director Jim Taylor, Chief MANAGEMENT & BUDGET Jeff Pardee, Director PERSONNEL Judy Eaton, Director Tom Eaton, Deputy Director Nancy Scarlet, Manager Karen Jones Lois Koeber, Supervisor RISK MANAGEMENT Stan Fayne, Manager OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Shelley Taub Fran Amos William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 July 26, 2001 SHERIFF Michael McCabe, Captain Dale Cunningham, Business Manager TREASURER Pat Dohany, Deputy OAKLAND PRESS Charlie Crumm, Reporter BOARD OF COMMISSIONERS Ruel McPherson, District #25 James H. VanLeuven, Jr., Director Sheryl Mitchell, Analyst Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Moss moved approval of the minutes of July 12, 2001, as printed. Supported by Amos. Motion carried on a voice vote. AGENDA Two items were added to the agenda: 5a. Drain Commissioner – George W. Kuhn Drain, Full Faith and Credit Resolution 16. Support for Maintaining the Red Oaks Golf course as a Part of the Oakland County Parks System. A revised Fiscal Note was distributed for Item #8. Revised resolutions were distributed for Items 12 and 14 and the final report from the Planning and Building Committee for Item 14. PUBLIC COMMENT Mr. McPherson spoke in support of MR #01133, Need for Certified Sheriff Department Deputies. 5. CONTINGENCY REPORT No items on today’s agenda will impact the Contingency Fund and the balance will remain at $13,991. Dingeldey moved to receive and file the Contingency Report dated 7/19/01. Supported by Palmer. Motion carried on a voice vote. 5a. DRAIN COMMISSIONER – GEORGE W. KUHN DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND CREDIT RESOLUTION The Drain Commissioner is requesting the full faith an d credit of Oakland County for issuing three Series of bonds, 2001C, 2001D and 2001E, in an aggregate principal amount not to exceed $110,000,000, for the George W. Kunn Drain District. The County will be responsible for road drainage of 1.5265% ($1,679,1 50). Taub moved approval of the attached suggested Fiscal Note. Supported by Palmer. Palmer moved to amend the Fiscal Note in paragraph 3 to strike “of” following “amount” and insert “not to exceed” and in paragraph 6 to insert “not to exceed” before “$110,000,000.” Supported by Taub. Motion carried on a voice vote. FINANCE COMMITTEE Page 3 July 26, 2001 Motion, as amended, carried unanimously on a roll call vote. 6. TREASURER’S OFFICE – POLICY FOR COUNTY PARTICIPATION IN DOWNTOWN DEVELOPMENT AUTHORITIES (DDAS) AND LOCAL DEVELOPMENT FINANCE AUTHORITIES (LDFAS) WITH TAX INCREMENT FINANCING As a result of the efforts of the Tax Increment Review Policy Ad Hoc Committee, a policy has been drafted to provide objective criteria by which to determine whether the County should participate in or opt out of a city, village or township’s proposed Downtown Development Authority or Local Development Finance Authority with tax increment financing. Mr. Palmer stated his concerns regarding capture of Oakland County Parks & Recreation Commission millage dollars. Amos moved approval of the attached suggested Resolution. Supported by Palmer. Palmer moved to amend the resolution to insert “BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission be advised of any proposed Downtown Development Authorities (DDAs) and Local Development Finance Authorities (LDFAs) with tax increment financing during the negotiating process.” Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote 7. MR #01191 – SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT –MADISON HEIGHTS FOR 2001/2002 The 43rd District Court has requested that part-time, non-eligible (PTNE) Deputies be provided by the Sheriff for security purposes. Two PTNE 1,000 hrs/year Court Deputy II positions will be provided to the Court, beginning September 1, 2001. All costs will be reimbursed by the Court to the Sheriff’s budget. Amos moved approval of the attached suggested Fiscal Note. Supported b y Dingeldey. Motion carried unanimously on a roll call vote. 8. MR #01188 – SHERIFF’S DEPARTMENT – INCREASE IN FEES-RECORDS UNIT The Sheriff is requesting to increase the current $5.00 per fingerprint card fee, authorized per M.R. #89308, to $15.00, the maximum allowable under P.A. 381 of 2000. This fee revenue increase would be used to create two Clerk III positions in the Records Unit to assist with the increase in hours and workload. The fee will be reviewed annually. The Clerk III positions will be effective for one year. Updates on workload and revenue will be provided to both the Public Services and Personnel Committees following six months of operations. Amos moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote. 10. MR #01189 – SHERIFF DEPARTMENT – LAW ENFORCEMENT MEMORIAL FINANCE COMMITTEE Page 4 July 26, 2001 Palmer moved to postpone this item until the Planning & Building Committee had completed its review. Supported by Moss. Motion carried on a voice vote. 10. MR #01190 – SHERIFF’S DEPARTMENT – USE OF FORFEITED FUNDS/SOUTHEASTERN OAKLAND COUNTY RESOURCE TEAM (SOCRT) AND CONTINUATION OF ONE (1) DEPUTY II POSITION The Sheriff would like to continue participation in the SOCRT with one Deputy II position funded by forfeiture dollars, through September 30, 2002. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote. 11. MR #01133 – BOARD OF COMMISSIONERS – NEED FOR CERTIFIED SHERIFF DEPARTMENT DEPUTIES It was brought to the Committee’s attention that the Personnel Committee had tabled this item. Captain McCabe indicated that additional discussion was being pursued between the Sheriff and the Personnel Department. Palmer moved to postpone this item until the Personnel Committee takes action. Supported by Moss. Motion carried on a voice vote. 12. RISK MANAGEMENT – ACCEPTANCE OF FY 2001 INDIGENT HEALTH CARE PLANNING GRANT A SPECIAL HEALTH CARE PROGRAM FOR THE INSURED Risk Management has been awarded Indigent Health Care Planning grant funds of $50,000 from the Michigan Department of Community Health. The funds will be used to offset costs related to the hiring of Health Management Associates, per MR #01068, which i s assisting the County in its efforts to develop a health care program in Oakland County for the uninsured. Patterson moved approval of the attached suggested Resolution. Supported by Amos. Motion carried on a roll call vote with Palmer voting no and Causey-Mitchell absent. 13. CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2001 GRANT PROGRAM ACCEPTANCE – LAND ACQUISITION The County has received a Michigan Department of Transportation Grant Contract for federal funds in a maximum obligation of $3,000,000 for development and improvement of the Oakland County International Airport. Funds will be used to acquire 22.51 acres and 14 homes. This grant is the result of a previously authorized noise study for the airport. Participation by prop erty owners’ in the program is voluntary. Mr. VanderVeen indicated that the required County match of $333,400 would drain the Airport’s grant match line item; therefore, he is requesting that matching funds be provided by the County’s General Fund. FINANCE COMMITTEE Page 5 July 26, 2001 Discussion regarding the use of the Airport Facilities Enterprise Fund ensued. Mr. VanderVeen indicated that he would prefer not to use this Fund so as to maintain a healthy corpus. This fund generates $400,000 - $500,000 in interest, which is then matched with airport revenues to create the airport’s capital program and provide grant match dollars for smaller grants. Airport revenues are down 25% ($250,000) and the Aviation Division is in the process of absorbing indirect costs, along with all other county departments whose revenue structure is being affected. This will be a one-time noise abatement program for which this grant, and several others expected to be received within the next several months, will provide an estimated $9,000,000, requiring almost $1,000,000 in county matching funds. Patterson moved approval of the attached suggested Fiscal Note. Supported by Amos. Dingeldey moved to amend the Fiscal Note, paragraph 3, to strike “$1,000,000” and insert “$666,800 “ and to add an additional sentenc e to read “It is the intent that the County match the first two grants and when the third grant comes through, the Airport Fund will fully match that grant. Supported by Palmer. Melton moved to amend, to the second degree, the Fiscal Note to strike “$1,0 00,000” and insert “$500,000” and to add an additional sentence to read “It is the intention that on these noise abatement programs, one-half of the County match will be covered by the Airport Fund”, with budget figures in paragraphs 4. and 7. adjusted to $166,700. Supported by Friedman Appel. Roll Call: Ayes: Nays: Friedman Appel Dingeldey Melton Palmer Causey-Mitchell Amos Taub Patterson Moss Douglas Motion on the secondary amendment failed. Motion on the primary amendment carried on a roll call vote with Melton and Taub voting no. Main motion, as amended, carried on a roll call vote with Melton, Friedman Appel and Causey-Mitchell voting no. 14. FACILITIES MANAGEMENT – AWARD OF CONTRACT FOR UNDERGROUND STORAGE TANK REPLACEMENT PROJECT Facilities Management is requesting authorization to award a contract to U.P. Environmental Services, Inc. of Bark River, Michigan, in the amount of $464,862, for replacement of three 30,000 gallon underground oil storage tanks. These st orage tanks supply the county’s three boilers in the Central Heating Plant. Total project costs of $503,862 include the contract award of $464,862, contingency, consultant costs and bioremediation costs. As required by law, the Michigan FINANCE COMMITTEE Page 6 July 26, 2001 Department of Environmental Quality has been notified of the condition of these tanks and has concurred with the County that underground replacement is appropriate. Dingeldey moved approval of the attached Resolution. Supported by Palmer. Palmer moved to amend the resolution to insert “BE IT FURTHER RESOLVED that the low bidder’s submitted proposal contained 21 total conditions found to be unacceptable and was rejected and the lowest responsible bidder was selected.” Supported by Taub. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote. 15. MR #01187 – PERSONNEL/HUMAN RESOURCES – SALARY ADMINISTRATION THIRD QUARTERLY REPORT FOR FY 2001 The Personnel Department has completed its review of 9 salary grade place ment classifications for 20 positions and is recommending 7 classes/17 positions be upgraded, 1 class/2 positions remain the same and 1, having been reviewed through the Job Evaluation Review Panel, remain as currently classified. Amos moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote. 16. MR #01175 – BOARD OF COMMISSIONERS – SUPPORT FOR MAINTAINING THE RED OAKS GOLF COURSE AS PART OF THE OAKLAND COUNTY PARKS SYSTEM Mr. Palmer introduced the resolution in support of restoring and maintaining the Red Oaks Golf Course, located in Madison Heights, as part of the Oakland County Parks system. Mr. Palmer indicated that he would like to see this course restored for southeast Oa kland County residents who use the course and contribute to the parks’ millage. This is the only park located in southeast Oakland County. The course was closed for an extended period to allow for reconstruction of the George W. Kuhn Drainage District. Palmer moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. COPS More Grant Modification Request No. 3 FINANCE COMMITTEE Page 7 July 26, 2001 B. Fire Records Management System Governance Committee Meeting Minutes for July 9, 2001 C. Department of Management and Budget/Reimbursement Division – FY 2000 Annual Report Dingeldey moved to receive and file the communications. Supported by Amos. Motion carried on a voice vote. THE COMMITTEE RECESSED FROM 11:52 A.M. – 12:30 P.M. BUDGET HEARINGS: A. CIRCUIT COURT No changes to the County Executive’s Recommended Budget were requested. A list of the Court’s Professional Services Contracts was distributed. Mr. Palmer inquired as to the status of the Court Deputy discussion. Ms. Eaton noted that a recommendation on Court Deputies should be coming through the Personnel Committee at its next meeting. In response to correspondence received by the Committee, Mr. Palmer asked to add Guardian Ad Litem fees to the amendment list. B. PROBATE COURT No changes to the County Executive’s Recommended Budget were requested. C. DISTRICT COURT No changes to the County Executive’s Recommended Budget were requested. Ms. Taub asked to have Novi’s community corrections programs added to the amendment list. Estimates on providing these programs through the County’s Community Correction’s Division will be requested. D. SHERIFF No changes to the County Executive’s Recommended Budget were requested. OTHER BUSINESS/ADJOURNMENT The meeting was adjourned at 10:32 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.