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HomeMy WebLinkAboutMinutes - 2001.08.07 - 35655 August 7, 2001 The meeting was called to order by Chairperson Palmer at 8:31 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Nancy Dingeldey, Terry L. Sever, William Brian and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOT ICE: Peter H. Webster OTHERS PRESENT: Facilities Management David Ross, Director Dick Johnston, Manager Paul Hunter, Manager, Facilities Engineering Drain Commissioner John P. McCulloch, Drain Commissioner Kathy Fraser, Environmental Planning Gail Murphy Sheriff's Department Dale Cunningham Others Kathleen Gray, Detroit Free Press Board of Commissioners Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF JULY 24, 2001 Garfield moved to approve the minutes of July 24, 2001. Supported by Brian. Motion carried on a voice vote. PUBLIC COMMENT None CONSENT AGENDA OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson Planning & Building Committee Page 2 August 7, 2001 Garfield moved to receive and file Item A – Resolution – Leelanau County – Resolution of Support re: MAC Filing of an AMICUS Br ief (Washtenaw County Zoning Case). Supported by Brian. Motion carried on a voice vote. PRESENTATION BY DRAIN COMMISSIONER ENVIRONMENTAL PLANNER Kathy Fraser, Environmental Planner and John P. McCulloch, Drain Commissioner, explained the purpose of the Watershed Public Education and Planning Program is to address the Public Education requirements of the Michigan Department of Environmental Quality Voluntary General Stormwater Permit – alternative for U.S. EPA Phase II Requirements. The Goal is to promote, publicize, and facilitate watershed education for the purpose of encouraging the public to reduce the discharge of pollutants in stormwater to the maximum extent practicable. MR #01189 SHERIFF DEPARTMENT – LAW ENFORCEMENT MEMORIAL The Sheriff is requesting designation as facilitator to raise the necessary funds to construct a Law Enforcement Memorial. The total cost of the Law Enforcement Memorial, including any construction or renovation costs, will be the responsibility of the Oakland County Law Enforcement Memorial Fund. Obrecht moved to amend MR #01189 by adding an additional BE IT FURTHER RESOLVED paragraph as follows: "BE IT FURTHER RESOLVED that Planning & Building Committee site plan approval will be required prior to construction of a Law Enforcement Memorial." Supported by Gregory Motion to amend carried on unanimous roll call vote with Webster and Dingeldey absent. Garfield moved to Report to the full Board with the recommendation MR #01189 be adopted as amended. Supported by Melto n. Motion carried on unanimous roll call vote with Webster and Dingeldey absent. Commissioner Sever suggested the development of a park area on the County complex designated exclusively as a memorial site. 2001 CAPITAL IMPROVEMENT PROGRAM MONTHLY PROGRE SS REPORT JULY 2001 Gregory moved to receive and file this report. Supported by Brian. Motion carried on a voice vote. FACILITIES MANAGEMENT – 2002 CAPITAL IMPROVEMENT PROGRAM (BUILDINGS) Planning & Building Committee Page 3 August 7, 2001 The program for 2002 is a very energetic one which inclu des twelve projects for the Buildings section totaling $6,670,000 and three projects in the Utilities, Roads and Parking section totaling an additional $1,387,000. The projects are a reflection of input received from the Board of Commissioners, the County Executive, other elected officials, department heads, and managers. Committee approval is only preliminary and all projects require future individual presentation, review, and approval from the Planning and Building and Finance Committees. Dingeldey moved to Report to the Finance Committee the Planning and Building Committee's recommendation the 2002 Capital Improvement Program Buildings Section be approved. Supported by Garfield. Melton moved to amend the Buildings Program by moving Item #19 – Auditorium Renovations from FY2003 to FY2002, as Item #13, thereby increasing the FY2002 Cost of Building Projects to $7,270,000. Supported by Dingeldey. Motion carried on unanimous roll call vote with Webster, Obrecht and Sever absent. Motion to Report to Finance Committee as amended carried on unanimous roll call vote with Webster, Obrecht and Sever absent. Garfield moved to Report to the Finance Committee the Planning and Building Committee's recommendation the Utilities Section of the 2002 Capital Improvem ent Program be approved. Supported by Brian. Motion carried on unanimous roll call vote with Webster, Obrecht and Sever absent. FM & O 2002 SPECIAL PROJECTS BUDGET The Special Projects Budget consists of 38 projects totaling $650,000. The projects are a combination of maintenance and facility -related requests submitted by user departments. Garfield moved to Report to the Finance Committee the Planning & Building Committee's recommendation the 2002 Special Projects Budget be approved. Supported by Di ngeldey. Motion carried on unanimous roll call vote with Webster and Sever absent. SALE OF FORMER 4 -H PROPERTY, PERRY STREET, CITY OF PONTIAC STATUS REPORT The County of Oakland entered into a purchase agreement with Sherr Development Corporation of Farmington Hills, Michigan to sell the subject 20 -acre parcel for the sum of $510,000. Notice of Termination of the purchase agreement was received contending that during the due diligence inspection period numerous problems were encountered such as site co ntamination, winter weather, unfavorable soil conditions, ground water and lastly, difficulty in obtaining the necessary approvals for a condominium development from the City of Pontiac. Since it appears the parcel has some degree of contamination staff will meet with corporation Counsel to review what appropriate actions should be taken and report back with recommendations. Garfield moved to Receive and File. Supported by Dingeldey. Motion carried on a voice vote. DEPARTMENT OF FACILITIES MANAGEMENT – REVISION OF APPENDIX "C" PROCEDURES FOR THE SALE, PURCHASE AND LEASING OF PROPERTY This resolution revises the procedures for the sale, purchase and leasing of property updating the Planning & Building Committee Page 4 August 7, 2001 present real estate transaction procedures for the Oakland County Board of Commissioners to meet current accepted real estate transaction practices. Current generally accepted real estate transaction practices dictate real estate appraiser licensing and proper environmental testing prior to the consummation of the sale or pu rchase of property. This item was discussed at the July 24, 2001 meeting. The changes suggested were incorporated in today's version and is back before the Committee for consideration. The Committee reviewed the proposed resolution paragraph by paragrap h making several changes. Under SALE OF PROPERTY Paragraphs 2 and 3 are shown as deleted. Before Commissioner Sever left the meeting he requested these paragraphs are indeed incorporated in the revised Appendix "C". Chairperson Palmer indicated this i nformation is on Page 16 of the Board Rules, Subparagraphs 7 and 8. Chairperson Palmer indicated Corporation Counsel suggested some changes, with Committee approval these would be incorporated in the proposed resolution and brought before the Committee at the next meeting, August 28, 2001. Dingeldey moved this item be carried forward to the August 28, 2001 meeting of the Planning and Building Committee. Supported by Garfield. Motion carried on a unanimous roll call vote with Webster and Sever absent . OTHER BUSINESS/ADJOURNMENT: There being no further business the meeting was adjourned at 10:59 a.m. ____________________________________ Nancy Wenzel, Committee Coordinator ____________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee approval.