Loading...
HomeMy WebLinkAboutMinutes - 2001.08.28 - 35661 August 28, 2001 The meeting was called to order by Chairperson Palmer at 9:07 a.m. in Committee Room A, Auditorium Wing, County Service Ce nter, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Peter H. Webster, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Nancy Dingeldey, Terry L. Sever, William Brian and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management David Ross, Director Dick Johnston, Manager FM & O Paul Hunter, Manager, Facilities Engineering Michael Hughson, Prop. Mgmt. Specialist County Executive Gerald Poisson, Asst. Deputy County Executive Drain Commissioner John P. McCulloch, Drain Commissioner Kevin Larsen, Deputy Drain Commissioner Joseph Colaianne Corporation Counsel Judy Cunningham, Corporation Counsel Keith Lerminiaux,. Deputy Corporation Counsel Sheriff's Department Michael McCabe, Captain Dale Cunningham, Business Manager Planning & Economic Development Dan Hunter, Manager Others Kathleen Gray, Detroit Free Press Board of Commissioners James H. VanLeuven, Jr., Admin.Director Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson Planning & Building Committee Page 2 August 28, 2001 APPROVAL OF MINUTES OF August 7, 2001 Dingeldey moved to approve the minutes of August 7, 2001. Supported by Garfield. Motion carried on a voice vote. PUBLIC COMMENT None Chairperson Palmer advised the Committee he had been requested to remove Items 4 and 5 from the agenda as the General Government Committee had not taken action on these items. There was no objection. CONSENT AGENDA Garfield moved to receive and file: Item A – Oakland County Drain Commissioner – Engineering and Construction Division 2001 Program Activities August –01 and Item B - Facility Tour of Law Enforcement Complex and Pontiac Market. Supported by Dingeldey. Motion carried on a voice vote. MR #01164 DRAIN COMMISSIONER – INTERLOCAL AGREEMENT FOR OPERATIONS AND MAINTENANCE – LYON TOWNSHIP SEWAGE DISPOSAL SYSTEM This item was brought before the Committee for the purpose of discussing a County policy regarding County involvement in operation and maintenance of sewage disposal systems. The consensus is the County would be involved in operation and maintenance of publicly owned systems. If the system is privately owned the County would be vulnerable to liability that it can not control. Commissioner Obrecht re quested Lyon Township provide a letter to the Committee stating their intention regarding whether the future operation of their sewage disposal system will continue under private ownership or if they intend to seek County assistance by creating a Chapter 2 0 situation. OAKLAND COUNTY PLANNING & ECONOMIC DEVELOPMENT SERVICES 3 RD QUARTER REPORT APRIL 1 – JUNE 30, 2001 Dan Hunter highlighted the quarterly activities of Planning and Economic Development Services. Dingeldey moved to Receive & File. Supported by Garfield. Motion carried on a voice vote. Planning & Building Committee Page 3 August 28, 2001 MR #01192 BOARD OF COMMISSIONERS – SUPPORT OF LIGHTHOUSE OF OAKLAND COUNTY HOUSING PROJECT This resolution supports the Lighthouse of Oakland County's Unity Park Affordable Housing Project. Melton moved the Planning & Building Committee Report to the full Board with the recommendation MR #01192 be adopted. Supported by Dingeldey. Motion carried on a unanimous roll call vote. MR #01214 BOARD OF COMMISSIONERS – SUPPORT OF HOUSE BILL 5038 MR #01215 BOARD OF COMMISSIONERS – SUPPORT OF OPEN SPACE PRESERVATION LEGISLATION Gregory moved to carry forward these items to September 11, 2001. Supported by Dingeldey. Motion carried on a voice vote. DEPARTMENT OF FACILITIES MANAGEMENT – MODIFICATION OF EXISTING LEASE WITH OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR PREMISES LOCATED AT 1200 NORTH TELEGRAPH, BUILDING 38E, PONTIAC, MI 48341 The Oakland County Community Mental Health Authority has requested that Oakland County consider amending or modifying the existing lease agreement to reduce the area of Building 38E occupied by the Authority from 58,161 square feet to 36,385 square feet. Due to the shortage of suitable office space currently existing on the Oakland County Service Center Complex Facilities Management is recommending this modification of the lease. Obrecht moved approval of the attached suggested resolution. Supported by Webster. Motion carried on unanimous roll call vote with Melton absent. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AUTHORIZATION FOR FUNDING – JAIL RENOVATIONS & ADDITION – PHASE I PROJECT The project includes construction of a second floor above the former morgue to house 25 single - person cells and renovations to improve the Medical Clinic, Records Unit , staff lockers and mechanical equipment. Also included is renovation of part of the Community Mental Health Building for use by the Crime Lab. Funding in the amount of $8,158,180 for construction of the Jail Renovations and Addition – Phase I Project is requested. Garfield moved to Report to the Finance Committee this suggested resolution be adopted. Supported by Dingeldey. Motion carried on a unanimous roll call vote with Melton absent. FACILITIES MANAGEMENT – RECOMMENDATION TO REJECT BIDS FOR SERVICE CENTER Planning & Building Committee Page 4 August 28, 2001 SIDEWALK PROGRAM, PHASE 1 & 2 The 2000 Capitol Improvement Program identifies the Service Center Sidewalk Program project as Item #4 of the Utilities Section with a total estimated budget of $818,000. Of the three bids received one did no t provide a bid bond, one was over the engineer's estimate by 21.4% and one arrived late. It is recommended the bids received be rejected and the project be reissued for bid in February 2002. The bid results will be reported back to the Planning and Build ing Committee at the conclusion of the future bid. Dingeldey moved to recommend the rejection of the bids received. Supported by Garfield. Motion carried on a unanimous roll call vote with Melton absent. ESTABLISHMENT OF A SELECTION COMMITTEE FOR AR CHITECT/ENGINEER AND CONSTRUCTION MANAGER FOR 52 -3 DISTRICT COURT AND SHERIFF'S SUBSTATION In May of 2001 the Planning and Building Committee authorized Facilities Management to receive proposals from architect/engineers and construction managers to provi de design and construction services for the proposed new 52 -3 District court, Rochester Hills. In June 2001 Facilities Management reported a request from the City of Rochester Hills that a Sheriff's Substation be included in the project if possible. The Preliminary Selection Process Schedule requires establishment of a Selection Committee to evaluate the written proposals, interview the firms receiving the highest evaluations, and select the best firms for recommendation to the Planning and Building Committee. Chairperson Palmer designated himself, Commissioner Brian and the designee of the Mayor of Rochester Hills to serve as part of the Selection Committee. The Selection Committee will bring recommendations back to the Planning and Building Committee. Gregory moved approval of the proposed designees. Supported by Garfield. Motion carried on unanimous roll call vote with Melton and Dingeldey absent. DEPARTMENT OF FACILITIES MANAGEMENT – REVISION OF APPENDIX "C" PROCEDURES FOR THE SALE, PURCHASE AND LEASING OF PROPERTY This resolution revises the procedures for the sale, purchase and leasing of property updating the present real estate transaction procedures for the Oakland County Board of Commissioners to meet current accepted real estate transactio n practices. Current generally accepted real estate transaction practices dictate real estate appraiser licensing and proper environmental testing prior to the consummation of the sale or purchase of property. Brian moved approval of the attached suggest ed resolution. Supported by Garfield. Motion carried on a unanimous roll call vote with Melton and Dingeldey absent. APPOINTMENT OF SUBCOMMITTEE FOR COMMISSIONER'S AUDITORIUM RENOVATION Chairperson Palmer suggested Commissioners Webster, Grego ry and Palmer be appointed to this Planning & Building Committee Page 5 August 28, 2001 subcommittee. Brian moved approval of the suggested appointments. Supported by Garfield. Motion carried on unanimous roll call vote with Melton and Dingeldey absent. OTHER BUSINESS/ADJOURNMENT: Commissioner Sever c ommented with respect to an eventual Courthouse expansion project. He would like to fully explore the possibility of establishing a night court to more efficiently use existing space. There being no further business the meeting was adjourned at 11:45 a .m. ____________________________________ Nancy Wenzel, Committee Coordinator ____________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee app roval.