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HomeMy WebLinkAboutMinutes - 2001.08.29 - 35662 August 29, 2001 The meeting was called to order by Chairperson Law at 10:38 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas A. Law, David N. Galloway, Eric Coleman, David L. Moffitt, David B. Buckley, William Brian, Vincent Gregory and George W. Suarez PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Personnel Department Tom Eaton, Deputy Director Others Per attached list Board of Commissioners Fran Amos, District #5 Nancy Dingeldey, District #11 Lawrence A. Obrecht, District #3 James H. VanLeuven, Admin. Director Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF MINUTES OF August 8, 2001 Suarez moved to approve the minutes of August 8, 2001 as printed. Supported by Brian. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE Thomas A. Law, Chairperson David N. Galloway Majority Vice-Chair Eric Coleman, Minority Vice-Chair David L. Moffitt David B. Buckley William Brian Vincent Gregory George W. Suarez Motion carried on a voice vote. Personnel Committee Page 2 August 29, 2001 APPROVAL OF AGENDA Coleman moved to approve the agenda as presented. Supported by Gregory. Motion carried on a voice vote. CIRCUIT COURT/FRIEND OF THE COURT – 2001/2002 MEDICAL SUPPORT ENFORCEMENT REIMBURSEMENT CONTRACT ACCEPTANCE The Michigan Family Independence Agency has awarded the 2001/2002 Medical Support Enforcement Reimbursement contract to the Oakland County Friend of the Court in the amount of $361,444. This contract provides 100% reimbursement for services to establish and enforce medical support and insurance provisions in domestic relations cases. Approval of the contract is pending further review by Corporation Counsel. T he future level of service, including personnel, will be contingent upon the level of funding for this program. Coleman moved that the Personnel Committee Report to the full Board with the recommendation this resolution be adopted. Supported by Suarez. Moffitt moved the Personnel Committee include in their Report to the full Board their concurrence in the suggested Public Services amendment of August 28, 2001. Also that a typographical error be corrected in the last Be It Further Resolved paragraph that indicates FY 2001 to read FY 2002. Supported by Coleman. Motion carried on unanimous roll call vote with Galloway absent. Main motion as amended carried on unanimous roll call vote with Galloway absent. MR #01213 SHERIFF'S DEPARTMENT – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS The City of Rochester Hills has requested an amendment to their Contract to upgrade one Patrol Sergeant to Captain and upgrade one Detective Sergeant to Lieutenant leaving the total number of contracted officers at fifty-six. Gregory moved that the Personnel Committee Report to the full Board with the recommendation MR #01213 be adopted. Supported by Buckley. Motion carried on unanimous roll call vote with Galloway absent. Personnel Committee Page 3 August 29, 2001 PERSONNEL DEPARTMENT – FISCAL YEAR 2002 – 2005 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) COUNCIL 25, LOCAL 3075 The County of Oakland and AFSCME Local 3075 have agreed to extend the provisions of the current collective bargaining agreement covering approximately six Prosecutor's Investigators. This agreement provides for a "me too" for salaries and benefits with the general non-represented County employees. Suarez moved approval of the attached suggested resolution. Supported by Coleman. Motion carried on unanimous roll call vote with Galloway absent. PERSONNEL DEPARTMENT, SUCCESSION PLANNING Within the next five years approximately 30% of Oakland County's current supervisory and managerial workforce will be eligible to retire. A planned approach to prepare for future vacancies in higher-level management positions is desirable to insure a smooth transition of leadership and a stable workforce. Succession Planning is a systematized process of identifying potential future staffing gaps that exist in managerial positions and locating/developing individuals within or outside the current workforce to fill the future gaps. Coleman moved approval of the attached suggested resolution. Supported by Suarez. Coleman moved to amend the resolution as follows: The last WHEREAS paragraph to become the first BE IT FURTHER RESOLVED paragraph. Add an additional BE IT FURTHER RESOLVED paragraph: "BE IT FURTHER RESOLVED an Executive Resource Board composed of at least one Oakland County Commissioner on the Personnel Committee will be established to provide assistance with the process and establishing criteria." In the NOW THEREFORE BE IT RESOLVED paragraph change the amount of funding from $70,000 to "73,435". Supported by Moffitt. Motion to amend carried on unanimous roll call vote. Main motion as amended carried on unanimous roll call vote. Personnel Committee Page 4 August 29, 2001 CULTURAL DIVERSITY TRAINING The Personnel Committee requested information regarding the cost to train County management staff in Cultural Diversity. To date 90 managers, chiefs, and supervisors have participated in the Cultural Diversity Series leaving a balance of 351 individuals to be trained. If Cultural Diversity training were mandated it would cost an additional $107,640 for these 351 individuals to be trained within the next two years. However, current monthly classes are not always filled to capacity and by mandating the training for managers, chiefs and supervisors it will insure the classes are at capacity at no additional cost. Commissioner Coleman will present a suggested resolution regarding mandatory Cultural Diversity training. Coleman moved to Receive and File. Supported by Buckley. Motion carried on a voice vote. PUBLIC SERVICES/COMMUNITY CORRECTIONS- UPDATE ON GLOBAL POSITIONING SYSTEM (GPS) STEP DOWN WORK PROGRAM George Miller of Community Corrections reported the Step Down Work Program has been very successful. 13 offenders have been referred to the program. To date four have successfully completed the program and six are pending installation. Not one offender has violated the program or been re-arrested. The offenders pay a $10 daily charge for the tether. Suarez moved to Receive and File. Supported by Coleman. Motion carried on a voice vote. COMMUNICATIONS: B. Opinion from Corporation Counsel on the "Signing Bonus" being included in the Merit System Rules. Mr. Blaszczak of Corporation Counsel indicated in his opinion the Merit System Rules do not have to be amended to create a "Signing Bonus" concept. However this concept should probably be included in the Personnel Policy Section of the Merit System Rulebook. Coleman moved to include the "Signing Bonus" concept in the Employee Information Section of the Merit System Rulebook when it is next revised. Supported by Gregory. Motion carried on a roll call vote with Brian voting no. Personnel Committee Page 5 August 29, 2001 COMMUNICATIONS (Continued): A. Position Change Summary Report C. Human Service/Health – Women's Cardiovascular Health Project Grant Application Buckley moved to receive and file all Communication items. Supported by Coleman. Motion carried on a voice vote. OTHER BUSINESS: Commissioner Brian moved that the Business Manager-Sheriff classification be removed from the Salary Grade Table and be placed in the classifications excepted from Salary Grade placement at the equivalent salary grade 20 and be added to the Personnel Committee "List" of possible amendments to the County Executive recommended budget. Supported by Galloway. Motion carried on unanimous roll call vote. BUDGET HEARINGS PUBLIC SERVICES POSITION REQUESTS Mr. Zehnder, of Public Services, and the Personnel Department requested the County Executive's Amendments to the Medical Examiner requests be changed to indicate: Continue one Family Services Counselor position and change funding from SR to GF/GP – Recommended Delete the request for one GF/GP Medical Examiner Investigator Position – Recommended Delete two SR funded Family Services Counselor Positions – Recommended Coleman moved to substitute these amendments and add them to the list. Supported by Buckley. Motion carried on unanimous roll call vote. Coleman moved to tentatively approve the Public Services position requests as recommended, subject to final approval. Supported by Suarez. Motion carried on unanimous roll call vote. Personnel Committee Page 6 August 29, 2001 BUDGET HEARINGS (Continued) INFORMATION TECHNOLOGY REQUESTS Suarez moved to add to the list the request to transfer and reassign one IT Training Specialist position in the Technical Systems & Networking Division to the Administration Division and reclassify to Project Manager. Supported by Brian Motion carried on a voice vote. Gregory moved to tentatively approve the Information Technology position requests as recommended, subject to final approval. Supported by Coleman. Motion carried on unanimous roll call vote with Galloway and Moffitt absent. COMMUNITY & ECONOMIC DEVELOPMENT POSITION REQUESTS Commissioner Obrecht requested the Personnel Committee to add an additional Associate Planner position in the Planning & Economic Development/Planning Unit. This will increase the request to two new positions. Mr. Toffolo of Community & Economic Development did not feel two new Associate Planner positions were necessary reiterating his request for one. Community & Economic Development will report back to the Personnel Committee in three months with an update on their workload and whether or not they are able to fulfill their requests in a timely manner. Coleman moved to tentatively approve the Community & Economic Development position requests as recommended, subject to final approval. Supported by Suarez. Motion carried on unanimous roll call vote. Commissioner Dingeldey requested the Personnel Committee to add to the "List" an unspecified, at this time, dollar amount for per diems for the various authorities, boards, commissions and councils to which Commissioners are appointed or appoint others. Coleman moved to add the per diem request to the Personnel Committee "List" of possible amendments to the County Executive Recommended budget. Supported by Brian. Motion carried on a unanimous roll call vote with Moffitt absent. Personnel Committee Page 7 August 29, 2001 BUDGET WRAP UP County Executive Recommended Department Position Requests Gregory moved to approve all Department Position Requests as recommended. Supported by Coleman. Motion carried on unanimous roll call vote with Moffitt and Brian absent. Elected Officials Suarez moved to approve a 4.0% increase in the Salary Package for Elected Officials. Supported by Coleman. Motion carried on unanimous roll call vote with Moffitt absent. General Salary Increases Coleman moved to approve the Salary Package for General Salary Increases as Recommended. Supported by Buckley. Motion carried on unanimous roll call vote with Moffitt absent. District Court – Division IV – Troy Increase one PTNE General Clerical position to full-time District Court Clerk I Coleman moved to deny the position as recommended by the County Executive. Supported by Gregory. Motion failed: Coleman, Gregory and Suarez – yes Law, Galloway, Buckley and Brian – no Moffitt absent Buckley moved to approve the requested full-time District Court Clerk I position. Supported by Brian. Motion carried: Law, Galloway, Buckley and Brian – yes Coleman, Gregory and Suarez – no Moffitt absent Personnel Committee Page 8 August 29, 2001 Clerk/Register Create 4 PTNE Clerk I positions in Micrographics Suarez moved to approve the requested 4 PTNE Clerk I positions. Supported by Buckley. Motion carried on unanimous roll call vote with Moffitt absent. Circuit Court Retitle the following classifications (no change in salary) From To Child Welfare Workers I Youth and Family Caseworker I Child Welfare Workers II Youth and Family Caseworker II Child Welfare Worker Supervisor Youth and Family Casework Supervisor Suarez moved to approve the requested retitling of classifications. Supported by Coleman Motion carried on unanimous roll call vote with Moffitt absent. Personnel Additional funding for mandatory Cultural Diversity training. Coleman moved to add a WHEREAS paragraph to the General Appropriations Resolutions mandating Cultural Diversity training for all managers, supervisors and department heads. No additional funding is required at this time. Supported by Gregory. Motion carried on unanimous roll call vote with Moffitt absent. Prosecuting Attorney 8% salary increase for Deputy and Chief Deputy positions. Buckley moved to approve the requested 8% increase in salary. Supported by Coleman Motion carried on unanimous roll call vote with Moffitt absent. Personnel Committee Page 9 August 29, 2001 Human Services Administration – delete 1 SR Human Service Coordinating Council Coordinator & 1 SR Clerk III Children's Village – retitle the following classifications (no change in salary) From To Child Welfare Workers I Youth and Family Caseworker I Child Welfare Workers II Youth and Family Caseworker II Child Welfare Worker Supervisor Youth and Family Casework Supervisor Brian moved to approve the deletion of 1 SR Human Service Coordinating Council Coordinator and 1 SR Clerk III and retitlement of mentioned classifications. Supported by Galloway. Motion carried on unanimous roll call vote with Moffitt absent. Sheriff Certification for Deputies - $220,000 for training. Additional 10 deputies to be sent to training in FY02. Sheriff to report back to Personnel Committee after one year to determine continuance for FY03. Coleman moved to approve the sum of $220,000 for deputy training. Supported by Suarez. Motion carried on unanimous roll call vote with Moffitt absent. NEW DEPARTMENT PROPOSED AMENDMENTS Clerk/Register Create 1 Deputy Clerk/Register position. Brian moved to add the request to create a Deputy Clerk/Re gister position to the Personnel Committee "List of possible amendments to the County Executive recommended budget. Supported by Galloway. Motion carried on unanimous roll call vote with Moffitt absent. Personnel Committee Page 10 August 29, 2001 Clerk/Register (Continued) Delete 1 Student position in Micrographics Gregory moved to add the request to delete one Student position in Micrographics to the Personnel Committee "List of possible amendments to the County Executive recommended budget Micrographics. Supported by Buckley. Motion carried on unanimous roll call vote with Moffitt absent. NEW COUNTY EXECUTIVE PROPOSED AMENDMENTS Sheriff • Reclassify one Secretary I to Secretary II • Create 4 PTNE (1,640 hrs/yr) Court Deputy II positions in the Courthouse Security Unit of the Corrective Services/Satellite Facilities Division, and reclassify one Deputy II to Lieutenant. Suarez moved to add the Sheriff's requests to the Personnel Committee "List of possible amendments to the County Executive recommended budget. Supported by Coleman. Motion carried on a voice vote. Medical Examiner • Request to continue one Family Services Counselor position and change funding from SR to GF/GP. • Delete the request for one GF/GP Medical Examiner Investigator Position • Delete two SR funded Family Services Counselor positions Coleman moved the above requests be added to the Personnel Committee "List" of possible amendments to the County Executive recommended budget. Supported by Buckley. Motion carried on a voice vote. Personnel Committee Page 11 August 29, 2001 Information Technology Transfer one IT Training Specialist position from Technical Systems Division to Administration, and reclassify to Project Manager. Gregory moved the above requests be added to the Personnel Committee "List" of possible amendments to the County Executive recommended budget. Supported by Coleman. Motion carried on a voice vote. ADJOURNMENT: Buckley moved to adjourn at 1:45 p.m. Supported by Gregory. Motion carried on a voice vote. ____________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.