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HomeMy WebLinkAboutMinutes - 2001.08.30 - 35664SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson August 30, 2001 The meeting of the Finance Committee was called to order at 9:05 a.m. by Chairperson Douglas in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Nancy Dingeldey, Charles Palmer, Fran Amos, William Patterson, Chuck Moss, Brenda Causey-Mitchell, Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT WITH NOTICE: Shelley Taub. OTHERS PRESENT: ANIMAL CONTROL Sandra Gay, Manager ARTS, CULTURE & FILM Nancy Hayden, Coordinator CENTRAL SERVICES Dave VanderVeen, Director COMMUNITY CORRECTIONS George Miller, Manager CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Karen Agasinski, Assistant Counsel COUNTY EXECUTIVE Robert Daddow, Assistant Deputy DRAIN COMMISSIONER William Klokow, Deputy EQUALIZATION Bob Vandermark, Manager Dave Hieber, Administrator HEALTH Rosemarie Rowney Tom Fockler, Administrator FACILITIES MANAGEMENT Dave Ross, Director FISCAL SERVICES Tim Soave, Chief Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Wayne Keller, Supervisor Linda Pearson, Analyst Prentiss Malone, Analyst Stefania Rodgers, Grants Administrator Gaia Piir, Budget Systems Coordinator FRIEND OF THE COURT Joe Salamone, Friend of the Court OTHERS PRESENT CONT’D. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Shelley Taub Fran Amos William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 August 30, 2001 INFORMATION TECHNOLOGY Phil Bertolini, Director Mike Weir, Deputy Director Dale Kukla, Manager Janette McKenna, Supervisor MANAGEMENT & BUDGET Jeff Pardee, Director Laurie Van Pelt, Deputy Director MSU EXTENSION Lois Thieleke, Director Sue Johnston, Supervisor PERSONNEL Nancy Scarlet, Manager Lois Koeber, Supervisor Brenthy Johnston, Analyst Mary Pardee, Analyst PUBLIC SERVICES Mike Zehnder, Director PURCHASING Joe Hylla, Manager SHERIFF Michael McCabe, Captain SUBSTANCE ABUSE Sandy Kosik, Supervisor SUPPORT SERVICES Todd Birkle, Administrator Jack Smith, Supervisor FREE PRESS Kathleen Gray, Reporter BOARD OF COMMISSIONERS Larry Obrecht, District #3 Peter Webster, District #22 James H. VanLeuven, Jr., Director Sheryl Mitchell, Analyst Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Palmer moved approval of the previous minutes of August 16, 2001, as printed. Supported by Dingeldey. Motion carried on a voice vote. 5. CONTINGENCY REPORT Item #6 on today’s agenda would reduce the FY 2001 Contingency Fund balance to ($38,690). Item #18 will appropriate $50,000 for the FY 2001 Contingency Fund, restoring the balance to $11,310. Palmer moved to receive and file the Contingency Report. Supported by Moss. Motion carried on a voice vote. Mr. Palmer asked that a report be provided to the Committee on the number of applicants for the Senior Prescription Drug Program. Mr. Pardee stated that this information would be provided for the next meeting. 6. MR #01213 – SHERIFF’S DEPARTMENT – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS Rochester Hills is seeking authorization to amend its law enforcement contract with the Sheriff’s FINANCE COMMITTEE Page 3 August 30, 2001 Department to upgrade one Patrol Sergeant to Captain and one Detective Sergeant to Lieutenant in the Contracted Patrol Unit. One unmarked vehicle with mobile and prep radios will be added to the County fleet. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Taub and Friedman Appel absent. 7. MR #01211 – SHERIFF DEPARTMENT – NARCOTICS ENFORCEMENT TEAM (NET) ADDITIONAL VEHICLES The Pontiac and Farmington Hills Police Departments will each be sending one officer to participate in the Sheriff’s Narcotics Enforcement Team (NET). This action will require two additional vehicles and radios. For this purpose, the Sheriff is requesting that a 1999 GMC Suburban, forfeited to the NET Unit through Circuit Court, be added to the County fleet and assigned to NET and that one additional vehicle be purchased, through forfeiture funds. Amos moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Taub Friedman Appel absent. 8. CIRCUIT COURT – ACCEPTANCE OF OAKLAND COUNTY LOCAL LAW ENFORCEMENT BLOCK GRANT (ONGOING GRANT) Oakland County has applied for and been awarded, in the same amount, $113,451 in Federal Law Enforcement Block Grant funds from the U.S. Department of Justice. Funds will be used to continue the current drug court operations, including one visiting judge, one Court Clerk I in Circuit Court Administration, one Pretrial Services Investigator I in Community Corrections, one Deputy I in the Sheriff’s Department and one Assistant Prosecutor III in the Prosecutor’s Office. A County match of $184,346 is required. Amos moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Taub and Friedman Appel absent. 9. MR #01210 – CIRCUIT COURT – USE OF MEDIATION FUNDS As authorized under M.R. #91077, Circuit Court is requesting use of the Mediation Fund, in the sum of $133,250, to pay for furniture and equipment for the Court as detailed in the resolution. Amos moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Taub and Friedman Appel absent. 10. MR #01209 – CIRCUIT COURT/FAMILY DIVISION – OAKLAND COUNTY CHILD CARE FUND BUDGET – 2001-2002 FINANCE COMMITTEE Page 4 August 30, 2001 Pursuant to Act 280 of 1975, Oakland County Circuit Court – Family Division and the Oakland County Family Independence Agency (FIA) have developed a foster care services plan and budget for submission to the FIA Bureau of Juvenile Justice, for the State Fiscal Year 2002. Figures provided are estimates based on current available data, reflecting $21,920,890 in gross expenditures and $3,720,890 in offsetting revenues, resulting in a net expenditure of $18,200,000. This is a $31,274 decrease from the previous year. Net expenditures are shared 50/50 by the State and County. Anticipated General Fund/General Purpose reimbursement of $9,100,000 is located in the non -departmental portion of the County Executive’s Recommended Budget. The Child Care Fund Budget includes funding for Children’s Village. Mr. Cooperrider explained that the number of children being served has slightly declined but that some children have been placed in more expensive specialized programs. These programs are evaluated on a regular basis as to their effectiveness. Mr. Palmer asked that the Court provide information as to outcomes on these programs to the Public Services Committee. Amos moved approval of the attached suggested Fiscal Report. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Taub absent. 11. CIRCUIT COURT/FRIEND OF THE COURT – 2001/2002 MEDICAL SUPPORT ENFORCEMENT REIMBURSEMENT CONTRACT ACCEPTANCE The Michigan Family Independence Agency has awarded the 2001/2002 Medical Support Enforcement Reimbursement contract to Oakland County Friend of the Court in the amount of application - $361,444 – for the October 1, 2001, through September 30, 2002, Fiscal Year. This is the fourth year of funding. The contract will provide 100% reimbursement for state-mandated services establishing and enforcing medical support and insurance provisions in domestic relations cases. Funding will continue three Domestic Support Specialists and two Case Assistants. One Domestic Support Specialist will be upwardly reclassified to Domestic Support Specialist Supervisor and one Clerk III will be upwardly reclassified to FOC Case Assistant. Mr. Salamone explained that the contract is similar to prior years except for language regarding the Child Support Enforcement System (CSES). Corporation Counsel has indicated several concerns regarding contract language. Mr. Salamone provided a brief update on efforts to comply with the CSES federal mandate. The FOC mainframe system will be shut down September 21. All FOC data will be placed onto tapes and turned over to the State and a final report will be run off the State system. September 24-28 the FOC will be unable to process payments, add notes or documents to the system or screen images. Notification will be sent to all FOC clients rega rding these changes and the resulting delay in payments. It is expected that the FOC will be down for several weeks. Ms. Cunningham noted Corporation Counsel’s concerns but indicated that the Resolution should proceed. FINANCE COMMITTEE Page 5 August 30, 2001 Palmer moved approval of the attached suggested Resolution. Supported by Patterson. Motion carried unanimously on a roll call vote with Taub absent. 12. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AUTHORIZATION FOR FUNDING – JAIL RENOVATIONS & ADDITION – PHASE I PROJECT Facilities Management is requesting authorization for funding of $8,158,180 for construction of the Jail Renovations & Addition – Phase I project. This program is identified in the FY 2001 Capital Improvement Program. A second floor will be constructed above the for mer morgue to house 25 single-person cells. Renovations will be made to the Medical Clinic, Records Unit, staff lockers and mechanical equipment, as well as part of the Community Mental Health Building for Crime Lab use. M.R. #00324 authorized project contract awards to Landmark Design Group of Grand Rapids for architectural/engineering and to George W. Auch Company of Pontiac for construction manager services. All construction trades will be publicly bid and awarded based on the lowest responsible bidder . Mr. Hunter responded to questions regarding a time frame for completion of this project. Design documentation should be completed within the next three months and bid. Construction will begin during the winter months and it is anticipated that constr uction should be completed in about 14 months. Amos moved approval of the attached suggested Resolution. Supported by Causey-Mitchell. Motion carried unanimously on a roll call vote with Taub absent. 13. DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2001/2002 SUBSTANCE ABUSE GRANT ACCEPTANCE The Department of Human Services/Health Division has been awarded $4,930,666 in Substance Abuse Grant funds by the Michigan Department of Community Health (MDCH). Funds will be used to subcontract with properly accredited agencies to prevent and reduce the incidence of drug and alcohol abuse and dependency. The grant is a $25,000 decrease from the prior year. The resolution requires that the MDCH execute the Agreement, containing Addendum A, prior to the County’s acceptance of the agreement. Ms. Kosik reviewed the list of programs, explaining the changes in funding levels and program deletions. Outcomes are conducted usually 3 -6 months after a client has left a program. This information is taken into account when programs are assessed during the next bidding process. Amos moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Taub absent. 14. COUNTY EXECUTIVE/ARTS, CULTURE & FILM – MICHIGAN COUNCIL FOR ARTS FINANCE COMMITTEE Page 6 August 30, 2001 AND CULTURAL AFFAIRS BY FISCAL YEAR 2001 REGRANTING PROGRAM GRANT APPLICATION AND ACCEPTANCE The Michigan Council for the Arts and Cultural Affairs has awarded Oakland County $88,300 for FY 2001. A total of $73,600 will be ma de available for redistribution through the minigrant application process. The balance of $14,700 is for administrative costs. Amos moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Taub absent. 15. RETIREMENT COMMISSION – CONVERT INVESTMENT ADVISORY, ACTUARIAL AND CUSTODIAL FEES AND INCIDENTAL EXPENSES FROM GENERAL FUND TO RETIREMENT FUND The Retirement Commission has reviewed and is recommending that Retirement System expenses related to Investment Advisory, Actuarial and Custodial Fees, as well as incidental expenses, be paid by the Retirement Fund rather than the County’s General Fund, effective October 1, 2001. The estimated effect on the Employees’ Retirement Fund is expected to result in a decrease of less than 0.3% of Net Assets. Dingeldey moved approval of the attached suggested Resolution. Supported by Amos. Motion carried unanimously on a roll call vote with Taub absent. 16. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF AMENDMENT ONE TO CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF ROYAL OAK Equalization and the City of Royal Oak are requesting modification of the existing contract for equalization services, expiring on June 30, 2002, to convert the City’s commercial and industrial files to the master appraisal system of the County and to electronically enter the records into the master appraisal system. This service will be provided to th e City at a cost of $13,650, payable on or before December 31, 2001. Friedman Appel moved approval of the attached suggested Resolution. Supported by Causey-Mitchell. Motion carried unanimously on a roll call vote with Taub absent. 17. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – UTILITY DEFENSE FUND SUPPLEMENTAL APPROPRIATION The Equalization Division is requesting an appropriation of $100,000, from the General Fund Designated Fund Balance for Tax Tribunal Appeals to the Intergovernme ntal Utility Defense Fund, to continue litigation proceedings against the State Tax Commission in challenging the revised personal property multipliers for Electric Transmission and Distribution Property and Gas Distribution Property. Litigation began in December, 2000. Contributions to date from participating governmental units total $1,391,933. Expenses to date equal $1,534,429. Total litigation costs are estimated at $1,688,000 with costs distributed as detailed in the resolution. FINANCE COMMITTEE Page 7 August 30, 2001 Mr. Vandermark stated that 80% of the costs have already been incurred. The trial is complete and a ruling should be forthcoming if the case is not referred back to the Tax Tribunal for further hearings. Briefs and counter briefs are being filed. It is anticipated that the case will continue to the Court of Appeals and the Supreme Court. Palmer moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Taub absent. 18. DEPARTMENT OF MANAGEMENT AND BUDGET FISCAL YEAR 2001 THIRD QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS In accordance with the General Appropriations Act, Sections 22 and 23, Management and Budget has submitted its recommended budget amendments to adjust variances between budgeted revenue and actual revenue and estimated revenue and projected expenditures. Moss moved approval of the attached suggested Resolution. Supported by Patterson. Amos moved to amend Schedule A to strike FY 2001 Amendments, under Expenditures, for the 52-1 District Court for Defense Attorney Fees, Interpreters, Training & Psychological & Medical. Supported by Moss. Motion to strike carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Taub absent. THE COMMITTEE RECESSED FROM 10:55 A.M. – 11:20 A.M. 18a. TRANSITION FUNDING ACCOUNTING (FOLLOW UP) Mr. Larsen provided the committee with a written response to questions raised at the August 9 Finance Committee Budget Hearing. Dingeldey moved to receive and file the communication. Supported by Palmer. Motion carried on a voice vote. COMMUNICATIONS – CONSENT AGENDA A. Status: GIS Blanket Professional Service Program B. 2001 Huron-Clinton Metropolitan Authority Tax Levy Palmer moved approval of the Communications – Consent Agenda. Supported by FINANCE COMMITTEE Page 8 August 30, 2001 Dingeldey. Motion carried on a voice vote. BUDGET HEARINGS A. Management and Budget No changes to the County Executive’s Recommended Budget were requested. B. Central Services No changes to the County Executive’s Recommended Budget were requested. C. Public Services No changes to the County Executive’s Recommended Budget were requested. Mr. Patterson asked that a report be provided to the Medical Examiner’s new liaison committee, the Public Services Committee, in 3 months, on the Family Services Counselor position. Mr. Obrecht added to the amendment list an allocation of $25,000 to provide equipment in conjunction with the pickup truck purchased in 1999 for the Community Corrections’ WAM program. D. Community and Economic Development No changes to the County Executive’s Recommended Budget were requested. Mr. Obrecht added the Planning and Development’s requested position of User Support Specialist I to the amendment list. E. Information Technology No changes to the County Executive’s Recommended Budget were requested. Mr. Webster added an amendment to the list to allocate $250,000 to Information Technology for development of a fund to enhance non-52nd District Court systems to provide greater integration with Oakland County Information Technology and its Court systems. Mr. Moss asked to be provided with a copy of the rate study produced by DMG Maximus per MR #00154. Mr. Daddow provided the committee with a brief synopsis on the current status of Info rmation Technology initiatives, including the Private Business Exchange, Fire Records Management System, Records Management System, Mobile Data Computers, dispatch/GIS efforts, CLEMIS. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at FINANCE COMMITTEE Page 9 August 30, 2001 2:09 p.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.