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HomeMy WebLinkAboutMinutes - 2001.09.12 - 35668 September 12, 2001 The meeting was called to order by Chairperson Law at 10:55 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Thomas A. Law, David N. Galloway, Eric Coleman, David B. Buckley, and George W. Suarez PERSONNEL COMMITTEE MEMBERS ABSENT: David L. Moffitt, William Brian, and Vincent Gregory OTHERS PRESENT: Personnel Department Judy Eaton, Director Tom Eaton, Deputy Director Nancy Scarlet, Manager Lois Koeber, Supervisor Jennifer Mason, Supervisor Mary Pardee , Analyst Kelly Stout, Analyst Brenthy Johnston, Analyst David VandeGrift, Analyst Sheriff's Department Captain McCabe Dale Cunningham, Manager Ann Russell, Corrections Administrator Management & Budget Jeff Pardee, Director Laurie Van Pelt, Deputy Director Community Corrections George Miller, Manager Circuit Court Karen MacKenzie, Res & Prog Specialist Pam Howitt, Deputy Court Administrator Board of Commissioners James H. VanLeuven, Admin. Director Sheryl Mitchell, Senior Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE Thomas A. Law, Chairperson David N. Galloway Majority Vice-Chair Eric Coleman, Minority Vice-Chair David L. Moffitt David B. Buckley William Brian Vincent Gregory George W. Suarez Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator Personnel Committee Page 2 September 12, 2001 PUBLIC COMMENT None. APPROVAL OF MINUTES OF August 29, 2001 Buckley moved to approve the minutes of August 29, 2001 as printed. Supported by Suarez. Motion carried on a voice vote. APPROVAL OF AGENDA Chairperson Law indicated he had been given a list by the Personnel Department "Areas Where the Personnel Committee's Budget Recommendation and the Finance Committee's Budget Recommendation Differ". He requested this item be added to the Other Business section of the agenda for Committee discussion. Coleman moved to amend the agenda to add this item. Supported by Suarez. Motion carried on a voice vote. Chairperson Law suggested the Personnel Committee meeting scheduled for October 3, 2001 be cancelled. If there are any time sensitive items a special meeting will be held before the Board meeting of October 11, 2001. He also suggested the Personnel Committee meeting scheduled for October 17, 2001 be gin at 9:30. Suarez moved to cancel the meeting of October 3, 2001 and change the time for the October 17, 2001 meeting to 9:30. Supported by Galloway. Motion carried on a voice vote. Coleman moved to approve the agenda as amended. Supported by Buck ley. Motion carried on a voice vote. DEFINED CONTRIBUTION PLAN AMENDMENT – VESTED TERMINATION OF MEMBERSHIP (SECTION 7) Chairperson Law indicated Mr. Williams requested this item be postponed. Suarez moved to postpone consideration of this item until the October 31, 2001 Personnel Committee meeting. Supported by Coleman Motion carried on a voice vote. Personnel Committee Page 3 September 12, 2001 SHERIFF, PROSECUTING ATTORNEY, CIRCUIT COURT, COMMUNITY CORRECTIONS – ACCEPTANCE OF THE FY2002/2003 BYRNE MEMORIAL GRANT The Department of Community Health – Office of Drug Control Policy has issued a contract for Byrne Grant recipients, Sheriff/Narcotics Enforcement Team, Prosecutor/Child Abuse Task Force, Circuit Court/Family Focused Juvenile Drug Court, and Community Corrections/InStep Program for the period October 1, 2001 through September 30, 2002. Grant funds total $940,918 with a County match of $603,839. Seven new positions will be created and the County Fleet will be increased by four vehicles with radios. Continuation of this program, including positions, is contingent upon continued grant funding. Coleman moved that the Personnel Committee Report to the full Board with the recommendation this resolution be adopted. Supported by Suarez. Motion carried on unanimous roll call vote with Moffitt, Brian and Gregory absent. MR #01232 SHERIFF DEPARTMENT – CONTINUATION OF INMATE ZERO TOLERANCE/TREATMENT PROGRAM The Michigan Department of Community Health, Office of Drug Control Policy has denied funding for this project into the next fiscal year. The Inmate Zero Tolerance/Treatment Program provides substance abuse services within the corrections systems consisting of assessments, Alcoholics Anonymous and Narcotics Anonymous services, Chemical Dependency Classes and relapse prevention services. The Sheriff's Department is requesting continuation of this program using General Fund/General Purpose funding. Suarez moved that the Personnel Committee Report to the full Board with the recommendation MR #01232 be adopted. Supported by Galloway. Motion carried on unanimous roll call vote with Moffitt, Brian and Gregory absent. Personnel Committee Page 4 September 12, 2001 CIRCUIT COURT – AMENDMENT TO MICHIGAN DRUG COURT IMPLEMENTATION GRANT AND PERSONNEL RELATED ACTIONS The Circuit Court applied for and received two grants from the State Court Administrative Office, Michigan Drug Court Grant Program. The Court has implemented the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs and an increase in jail days ordered. Continuing current rate of expenditure of funding from this grant will not exhaust all of the funds by December 31, 2001. The Circuit Court wishes to reallocate the funding of one special revenue Community Service Coordinator located in Circuit Court/Family Division/Court Services from 50% funded by Circuit Court/General Jurisdiction MDCIG and 50% funded by Circuit Court/Family Division MDCIG to 100% funded by Circuit Court/Family Division MDCIG. The Circuit Court wishes to reallocate MDCIG funds to create one full -time eligible Community Service Coordinator in Circuit Court/General Jurisdiction (Adult Program). Continuation of the positions associated with this grant is contingent upon continuation of state funding. Coleman moved that the Personnel Committee Report to the full Board with the recommendation this resolution be adopted. Supported by Buckley. Motion carried on unanimous roll call vote with Moffitt, Brian and Gregory absent. PERSONNEL/HUMAN RESOURCES – SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY 2001 The Fourth Quarterly Report for FY2001 identifies the reviews completed and the salary grade changes recommended by the Personnel Department after completion of their review of department and employee requests to review the salary grade placement of classifications. Funds have been established in the Classification and Rate Change fund to implement salary grade changes resulting from Salary Administration Quarterly Report recommendations. Coleman moved approval of the attached suggested resolution. Supported by Buckley. Motion carried on unanimous roll call vote with Moffitt, Brian and Gregory absent. COMMUNICATIONS: Suarez moved to Receive & File Items: A. Position Change Summary Report B. Board of Commissioners/Library Board-Consolidation of Library Fund with General Fund and Transfer of Fund Balance. Supported by Coleman Motion carried on a voice vote. Personnel Committee Page 5 September 12, 2001 OTHER BUSINESS: Areas Where the Personnel Committee's Budget Recommendation and the Finance Committee's Budget Recommendation Differ 1. Sheriff Department – Funding for Additional Academy Training: The Finance Committee added a footnote to the budget document stating that the increased overtime is strictly related to academy training and that the process would be reviewed as part of the FY 2003 budget amendment process. The Personnel Committee had no objection to this recommendation. 2. Board of Commissioners – Per Diems: The Finance Committee included specific language setting the per diem rate at $75 and requesting the Personnel Committee develop the implementation details by January 15, 2002. Coleman moved the Personnel Committee amend B8 of the Personnel Committee recommended Amendments List to read as follows: Authorize per diem payments of $75 to various commissions and boards. Funding is available in the non-departmental Legislative Expense account, to cover the increased cost related to these per diems. The Personnel Committee will report to the Finance Committee, By January 15, 2002, regarding the eligibility, procedures, and rates related to these per diem payments. Supported by Buckley. Motion carried on a voice vote. 3. Cultural Diversity Training – The Personnel Committee recommended that the General Appropriations Act include a "Whereas" paragraph mandating cultural diversity training for department directors, managers and supervisors. The Finance Committee rejected that amendment. Coleman moved to amend the Finance Committee 2002 -2003 recommended budget by including the following WHEREAS paragraph: "Whereas the Board of Commissioners supports the concept of cultural diversity training for Oakland County employees and requires all supervisory, division manager and director level employees to attend cultural diversity training." Supported by Law. Motion carried on a voice vote. Personnel Committee Page 6 September 12, 2001 4. 52nd District Court – Division IV (Troy) – The Personnel Committee recommended amending the County Executive's Recommendation to increase a PTNE General Clerical position to a FTE District Court Clerk. The Finance Committee voted to maintain the Executive's recommendation and leave the position at a PTNE General Clerical. The Personnel Committee had no objection. 5. Prosecuting Attorney – Personnel Committee recommended amending the County Executive's Recommendation by granting an additional 8% increase to the Deputy Prosecutor and Prosecutor's Division Chief classification. The Finance Committee amended the Executive's recommendation by granting these employees a 2.5% increase. Additionally recommending the Personnel Committee create a special committee to review the salaries of appointed the officials. Coleman moved to support the Finance Committee recommendation. Supported by Suarez. Motion carried on a voice vote. 5. Sheriff's Business Manager – The Personnel Committee recommended amending the County Executive's recommendation by moving the Sheriff's Business Manager position out of the salary administration project and setting it equivalent to a salary grade 20. The Sheriff requested this amendment be withdrawn. Buckley moved to accept the Sheriff's decision. Supported by Coleman. Motion carried on a voice vote. ADJOURNMENT: Coleman moved to adjourn at 11:50 a.m. Supported by Galloway. Motion carried on a voice vote. ____________________________________ ___________________________________ Nancy Wenzel, Committee Coordinator James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.