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HomeMy WebLinkAboutMinutes - 2001.10.02 - 35674 October 2, 2001 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontia c, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Peter H. Webster, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Nancy Dingeldey, Terry L. Sever, William Brian and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMB ERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management David Ross, Director Paul Hunter, Manager, Facilities Engineering Dick Johnston, Manager, FM&O Robert Larkin, Supervisor Facilities Planning Jonathan Bailey, Engineering Aide Drain Commissioner Joseph Colaianne Planning & Economic Development Dan Hunter, Manager Martin Seaman, Manager Solid Waste Charlotte Burckhardt, Principal Planner Corporation Counsel Judy Cunningham Executive Office Robert Daddow, Asst Deputy County Exe cutive Sheriff's Department Dale Cunningham, Business Manager Captain McCabe Ann Russell, Corrections Administrator Treasurer's Office Robert Luckey, Chief, Tax Admin. 52-3 District Court Linda Hammerstein, Court Administrator Board Counsel John Axe Board of Commissioners Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF September 11, 2001 Garfield moved to approve the minutes of September 11, 2001. Supported by Dingeldey. Motion carried on a voice v ote. Planning & Building Committee Agenda Page 2 October 2, 2001 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson PUBLIC COMMENT Commissioner Sever requested an item be added to the agenda for discussion purposes regarding future CourtHouse plans. There was no objection. CONSENT AGENDA Dingeldey moved to receive and file: Item A – Auditorium Renovation Subcommittee Minutes, August 28, 2001; and Item B – Auditorium Renovation Subcommittee Minutes, September 11, 2001; and Item C – Auditorium Renovation Subcommittee Minutes, September 20, 2001 Supported by Sever. Motion carried on a voice vote. Chairperson Palmer indicated Commissioner Obrecht called to say he would be delayed and requested Item 1 Department of Community & Economic Development – Resolution of Intent to Create Brownfield Redevelopment Authority, be delayed until he arrived. There was no objection. DRAIN COMMISSIONER – 120 DAY EXTENSION OF INTERLOCAL AGREEMENT FOR OPERATIONS AND MAINTENANCE – LYON TOWNSHIP SEWAGE DISPOSAL SYSTEM The Oakland County Drain Commissioner was authorized t o assist the Charter Township of Lyon regarding the operations of its sewage disposal system for a period of 120 -days. The Township requests that the County of Oakland extend the current operating agreement for the sewage disposal system for an additional 120-days to allow them to receive recommendations of counsel regarding the option of creating a Chapter 20 Drainage District to operate and maintain the sewage disposal system. Brian moved approval of the attached suggested resolution. Supported by Din geldey. Webster moved to amend the resolution by adding "and act upon" in the Now Therefore Be It Resolved paragraph after the word 'receive'. Supported by Dingeldey. Motion carried on a voice vote. Motion on the resolution as amended carried on unani mous roll call vote. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVLEOPMENT – RESOLUTION OF INTENT TO CREATE BROWNFIELD REDEVELOPMENT AUTHORITY Public Act 381 of 1996, as amended, authorizes municipalities to create brownfield redevelopment authorities to facilitate the implementation of brownfield plans and promote the revitalization of environmentally distressed areas. Public Act 123 of 1999 made significant reforms to the General Property Tax Act, particularly as it concerns delinquent tax and property reve rsion procedures. As a result Oakland County may involuntarily come into possession of certain distressed properties. A Brownfield Redevelopment Authority will allow the county to assume a leadership role in this area and further its efforts to protect natural resources, implement master plan objectives and provide technical, educational and other forms of assistance to the cities, villages, and townships within the county. A Public Hearing on this matter is requested for November 8, 2001 at 9:45 a.m. at the scheduled Board of Commissioners meeting. Planning & Building Committee Agenda Page 3 October 2, 2001 Commissioner Obrecht requested a Commissioner be appointed to serve on the Brownfield Redevelopment Authority. Dingeldey moved approval of the at tached suggested resolution. Supported by Obrecht. Motion carried on unanimous roll call vote. RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A COUNTY WORK RELEASE FACILITY, JAIL MANAGEMENT SYSTEM AND VIDEO ARRAIGNMENT SYSTEM LOCATED IN VARIOUS MUNICIPALITIES IN OAKLAND COUNTY, MICHIGAN This is a request to combine and approve the Work Release Facility and the Jail Management System/Video Conferencing System for funding authorized simultaneously and assigned to the Building Authority for funding through the sale of bonds. The Work Release Facility is a 55,000 square foot facility with a capacity of approximately 334 beds plus providing an unfinished area of future build out space for 64 additional female beds. The site selected for the project is the land between the Jail and the railroad tracks on the County Service Center. Jail Management System (JMS) will allow for data capture of offenders held at holding cells, including initial information that would otherwise be captured by booking personnel at the County jail. This information is critical for minimizing the labor – intensive logistical planning for offender transport by the Sheriff's Department. The video arraignment function is critical to the automation of the arrest /booking process (mugshot, fingerprint, video arraignment). Efficient booking is a component of the COPS MORE grant. The goal is to reduce the police officer's involvement. The reduced efforts by the police officer/Sheriff's deputies will be redeployed into the community. The equipment acquired through the COPS MORE grant by the County and CVTs must assist in redeploying roughly 680 police officers into the community through improvements in efficiency. Video arraignment will facilitate a significant co mponent of these redeployment efforts. The County proposes to undertake these projects and to request the Building Authority to incur taxable or tax-exempt debt to finance all or a portion of the costs of the projects. Webster moved to amend the document entitled: "Recommendation for Work Release Facility/Jail Management System/Video Conferencing System Through the Building Authority" by deleting the Open Issues/Risks paragraph, items 1 and 2 entirely on page 5. On page 7 Item I). Delete "(a high security risk to the public in courtrooms and often to themselves). On pages 9 and 10, the Open Issues/Areas of Risk paragraph, items 1, 2, 3, and 4 entirely. Supported by Sever. Webster withdrew the motion. Sever withdrew support. Garfield moved approval of the attached suggested resolution. Supported by Dingeldey. Motion carried on unanimous roll call vote. Planning & Building Committee Agenda Page 4 October 2, 2001 AUTHORIZATION TO RECEIVE BIDS FOR "J" BUILDING SECURITY SYSTEM REPLACEMENT The "J" Building Security System Replacement project is listed in the Building Section of the 2002 Capital Improvement Program, as item #6, with a project cost estimate of $350,000. The project is intended to replace and upgrade the aging intercom security system in the 29-year old "J" Building of Children's Village. The intercom system controls the doors, speakers, lighting, cctv, alarms and annunciation equipment for this high security juvenile detention facility. The current system is so old replacement parts are no longer available in the marketplace. Dingeldey moved to allow the Department of Facilities Management to advertise and receive bids for the "J" Building Security System Replacement project, utilizing Purchasing Division services and procedures, and to report to the Planning and Building Committee upon receipt of the bids. Supported by Sever. Motion carried on unanimous roll call vote. COMMISSIONER'S AUDITORIUM RENOVATION PROJECT Mr. Larkin presented the ideas developed by the Auditorium Renovation Subcommittee. The Planning and Building Committee concurred with these recommendations. Items still to be completed: drawings to be finalized, electrical drawings complied, seating style and color scheme to be determined. Another presentation will be made to the Planning & Building Committee at the October 30, 2001 meeting with Board approval on November 8 th. It is anticipated construction will close the auditorium from January until April. OTHER BUSINESS/ADJOURNMENT: Commissioner Sever expressed his concerns regarding Courthouse expansion. He suggested more efficient use of current facilities and the exploration of establishing a night court. He volunteered to chair a committee to look into this situation. Commissioner Obrecht recommende d this item be discussed at Caucus. There being no further business the meeting was adjourned at 11:48 a.m. ____________________________________ Nancy Wenzel, Committee Coordinator _______________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee approval.