HomeMy WebLinkAboutMinutes - 2001.10.02 - 35674
October 2, 2001
The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium
Wing, County Service Center, Pontia c, Michigan.
PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT:
Charles E. Palmer, Peter H. Webster, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Nancy
Dingeldey, Terry L. Sever, William Brian and Vincent Gregory
PLANNING AND BUILDING COMMITTEE MEMB ERS ABSENT WITH NOTICE:
None
OTHERS PRESENT:
Facilities Management David Ross, Director
Paul Hunter, Manager, Facilities Engineering
Dick Johnston, Manager, FM&O
Robert Larkin, Supervisor Facilities Planning
Jonathan Bailey, Engineering Aide
Drain Commissioner Joseph Colaianne
Planning & Economic Development Dan Hunter, Manager
Martin Seaman, Manager Solid Waste
Charlotte Burckhardt, Principal Planner
Corporation Counsel Judy Cunningham
Executive Office Robert Daddow, Asst Deputy County Exe cutive
Sheriff's Department Dale Cunningham, Business Manager
Captain McCabe
Ann Russell, Corrections Administrator
Treasurer's Office Robert Luckey, Chief, Tax Admin.
52-3 District Court Linda Hammerstein, Court Administrator
Board Counsel John Axe
Board of Commissioners Harvey Wedell, Senior Analyst
Nancy Wenzel, Committee Coordinator
APPROVAL OF MINUTES OF September 11, 2001
Garfield moved to approve the minutes of September 11, 2001. Supported by Dingeldey.
Motion carried on a voice v ote.
Planning & Building Committee Agenda Page 2
October 2, 2001
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 NORTH TELEGRAPH ROAD PONTIAC, MICHIGAN 48341-0470
Telephone: (248) 858-0100 FAX: (248) 858-1572
PLANNING AND BUILDING COMMITTEE
Lawrence A. Obrecht
John P. Garfield
Nancy Dingeldey
Terry L. Sever
William Brian
Vincent Gregory
Charles E. Palmer
Chairperson
Peter H. Webster
Vice Chairperson
Tim W. Melton
Minority Vice Chairperson
PUBLIC COMMENT
Commissioner Sever requested an item be added to the agenda for discussion purposes regarding future
CourtHouse plans. There was no objection.
CONSENT AGENDA
Dingeldey moved to receive and file:
Item A – Auditorium Renovation Subcommittee Minutes, August 28, 2001; and
Item B – Auditorium Renovation Subcommittee Minutes, September 11, 2001; and
Item C – Auditorium Renovation Subcommittee Minutes, September 20, 2001
Supported by Sever.
Motion carried on a voice vote.
Chairperson Palmer indicated Commissioner Obrecht called to say he would be delayed and requested
Item 1 Department of Community & Economic Development – Resolution of Intent to Create Brownfield
Redevelopment Authority, be delayed until he arrived. There was no objection.
DRAIN COMMISSIONER – 120 DAY EXTENSION OF INTERLOCAL AGREEMENT FOR OPERATIONS
AND MAINTENANCE – LYON TOWNSHIP SEWAGE DISPOSAL SYSTEM
The Oakland County Drain Commissioner was authorized t o assist the Charter Township of Lyon
regarding the operations of its sewage disposal system for a period of 120 -days. The Township requests
that the County of Oakland extend the current operating agreement for the sewage disposal system for an
additional 120-days to allow them to receive recommendations of counsel regarding the option of creating
a Chapter 20 Drainage District to operate and maintain the sewage disposal system.
Brian moved approval of the attached suggested resolution. Supported by Din geldey.
Webster moved to amend the resolution by adding "and act upon" in the Now Therefore Be It
Resolved paragraph after the word 'receive'. Supported by Dingeldey.
Motion carried on a voice vote.
Motion on the resolution as amended carried on unani mous roll call vote.
DEPARTMENT OF COMMUNITY AND ECONOMIC DEVLEOPMENT – RESOLUTION OF INTENT TO
CREATE BROWNFIELD REDEVELOPMENT AUTHORITY
Public Act 381 of 1996, as amended, authorizes municipalities to create brownfield redevelopment
authorities to facilitate the implementation of brownfield plans and promote the revitalization of
environmentally distressed areas. Public Act 123 of 1999 made significant reforms to the General
Property Tax Act, particularly as it concerns delinquent tax and property reve rsion procedures. As a result
Oakland County may involuntarily come into possession of certain distressed properties. A Brownfield
Redevelopment Authority will allow the county to assume a leadership role in this area and further its
efforts to protect natural resources, implement master plan objectives and provide technical, educational
and other forms of assistance to the cities, villages, and townships within the county. A Public Hearing on
this matter is requested for November 8, 2001 at 9:45 a.m. at the scheduled Board of Commissioners
meeting.
Planning & Building Committee Agenda Page 3
October 2, 2001
Commissioner Obrecht requested a Commissioner be appointed to serve on the Brownfield
Redevelopment Authority.
Dingeldey moved approval of the at tached suggested resolution. Supported by Obrecht.
Motion carried on unanimous roll call vote.
RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A
COUNTY WORK RELEASE FACILITY, JAIL MANAGEMENT SYSTEM AND VIDEO ARRAIGNMENT
SYSTEM LOCATED IN VARIOUS MUNICIPALITIES IN OAKLAND COUNTY, MICHIGAN
This is a request to combine and approve the Work Release Facility and the Jail Management
System/Video Conferencing System for funding authorized simultaneously and assigned to the Building
Authority for funding through the sale of bonds. The Work Release Facility is a 55,000 square foot facility
with a capacity of approximately 334 beds plus providing an unfinished area of future build out space for
64 additional female beds. The site selected for the project is the land between the Jail and the railroad
tracks on the County Service Center.
Jail Management System (JMS) will allow for data capture of offenders held at holding cells, including
initial information that would otherwise be captured by booking personnel at the County jail. This
information is critical for minimizing the labor – intensive logistical planning for offender transport by the
Sheriff's Department. The video arraignment function is critical to the automation of the arrest /booking
process (mugshot, fingerprint, video arraignment). Efficient booking is a component of the COPS MORE
grant. The goal is to reduce the police officer's involvement. The reduced efforts by the police
officer/Sheriff's deputies will be redeployed into the community. The equipment acquired through the
COPS MORE grant by the County and CVTs must assist in redeploying roughly 680 police officers into the
community through improvements in efficiency. Video arraignment will facilitate a significant co mponent of
these redeployment efforts.
The County proposes to undertake these projects and to request the Building Authority to incur taxable or
tax-exempt debt to finance all or a portion of the costs of the projects.
Webster moved to amend the document entitled: "Recommendation for Work Release Facility/Jail
Management System/Video Conferencing System Through the Building Authority" by deleting the
Open Issues/Risks paragraph, items 1 and 2 entirely on page 5. On page 7 Item I). Delete "(a high
security risk to the public in courtrooms and often to themselves). On pages 9 and 10, the Open
Issues/Areas of Risk paragraph, items 1, 2, 3, and 4 entirely. Supported by Sever.
Webster withdrew the motion. Sever withdrew support.
Garfield moved approval of the attached suggested resolution. Supported by Dingeldey.
Motion carried on unanimous roll call vote.
Planning & Building Committee Agenda Page 4
October 2, 2001
AUTHORIZATION TO RECEIVE BIDS FOR "J" BUILDING SECURITY SYSTEM REPLACEMENT
The "J" Building Security System Replacement project is listed in the Building Section of the 2002 Capital
Improvement Program, as item #6, with a project cost estimate of $350,000. The project is intended to
replace and upgrade the aging intercom security system in the 29-year old "J" Building of Children's
Village. The intercom system controls the doors, speakers, lighting, cctv, alarms and annunciation
equipment for this high security juvenile detention facility. The current system is so old replacement parts
are no longer available in the marketplace.
Dingeldey moved to allow the Department of Facilities Management to advertise and receive bids
for the "J" Building Security System Replacement project, utilizing Purchasing Division services
and procedures, and to report to the Planning and Building Committee upon receipt of the bids.
Supported by Sever.
Motion carried on unanimous roll call vote.
COMMISSIONER'S AUDITORIUM RENOVATION PROJECT
Mr. Larkin presented the ideas developed by the Auditorium Renovation Subcommittee. The Planning
and Building Committee concurred with these recommendations. Items still to be completed: drawings to
be finalized, electrical drawings complied, seating style and color scheme to be determined. Another
presentation will be made to the Planning & Building Committee at the October 30, 2001 meeting with
Board approval on November 8 th. It is anticipated construction will close the auditorium from January until
April.
OTHER BUSINESS/ADJOURNMENT:
Commissioner Sever expressed his concerns regarding Courthouse expansion. He suggested more
efficient use of current facilities and the exploration of establishing a night court. He volunteered to chair a
committee to look into this situation. Commissioner Obrecht recommende d this item be discussed at
Caucus.
There being no further business the meeting was adjourned at 11:48 a.m.
____________________________________
Nancy Wenzel, Committee Coordinator
_______________________________________
James H. VanLeuven, Jr. Administrative Director
NOTE: The foregoing minutes are subject to Committee approval.