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HomeMy WebLinkAboutMinutes - 2001.10.04 - 35676SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson October 4, 2001 The meeting of the Finance Committee was called to order at 9:05 a.m., by Chairperson Douglas, in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Nancy Dingeldey, Charles Palmer, Shelley Taub, Fran Amos, William Patterson, Chuck Moss, Brenda Causey-Mitchell, Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT WITH NOTICE: Sue Douglas. OTHERS PRESENT: CLERK/REGISTER Pat Campbell, Deputy Clerk/Register CORPORATION COUNSEL Judy Cunningham, Corporation Counsel EQUALIZATION Dave Hieber, Administrator FISCAL SERVICES Tim Soave, Chief LaVerne Smith, Supervisor Jeff Phelps, Analyst Gaia Piir, Analyst Rena Joseph, Analyst FRIEND OF THE COURT Joe Salamone, Friend of the Court INFORMATION TECHNOLOGY Phil Bertolini, Director MANAGEMENT & BUDGET Jeff Pardee, Director PERSONNEL Lois Koeber, Supervisor PROSECUTING ATTORNEY David Case, Prosecutor Dan Cojanu, Prosecutor BOARD OF COMMISSIONERS Harvey Wedell, Analyst Sheryl Mitchell Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Palmer moved approval of the minutes of September 13, 2001, and September 20, 2001, as printed. Supported by Melton. Motion carried on a voice vote. PUBLIC COMMENT: None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Shelley Taub Fran Amos William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 October 4, 2001 5. CONTINGENCY REPORT The current balance of $272,426 will be reduced to $244,868 by Item 8. Item 17 will return $8,939 to the Contingency Fund, resulting in a balance of $253,807. Palmer moved to receive and file the Contingency Report dated September 28, 2001. Supported by Amos. Motion carried on a voice vote. 6. MR #01254 – ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ORCHARD LAKE VILLAGE – FY 2000 & FY 2001 ALLOCATION The City of Orchard Lake Village is requesting reimbursement of its authorized FY 2000 $20,101.47 and FY 2001 $20,101.47 funding from the Environmental Infrastructure Fund for drainage improvements along Indian Trail. Amos moved approval of the attached suggested Report. Supported by Taub. Motion carried unanimously on a roll call vote with Douglas absent. 7. MR#01234 – MANDATORY CULTURAL DIVERSITY TRAINING FOR MANAGEMENT STAFF This item requires review by the Personnel Committee prior to consideration by the Finance Committee. Therefore, no action was taken and the item was carried forward. 8. MR #01253 – SHERIFF’S DEPARTMENT – CONTRACT AMENDMENT #5 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 1999 -2003 Oakland Township is requesting to amend its law enforcement contract with the Sheriff’s Department to upgrade a Deputy II no fill to a Lieutenant in the Contracted Patrol Unit, Patrol Services Division. One marked vehicle with mobile, prep, mobile data computer and video camera is also to be added to the County fleet. Amos moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Douglas absent. 9. SHERIFF’S DEPARTMENT – BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT ACCEPTANCE The Bureau of Justice Assistance Programs, U.S. Department of Justice, has awarded the Oakland County Sheriff grant funding of $7,103.19 for the period October 1, 2001, through September 30, 2002. No County match is required. Funds will be used to provide bulletproof vests for officers. Amos moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Douglas absent. FINANCE COMMITTEE Page 3 October 4, 2001 Palmer moved to report to amend the resolution, first WHEREAS pa ragraph and NOW THEREFORE BE IT RESOLVED paragraph, to change the grant period from October 1, 2002, through September 30, 2001, to October1, 2001, through September 30,2002. Supported by Amos. Motion to report to amend, as attached, carried on a roll c all vote with Douglas absent. 10. CIRCUIT COURT/FRIEND OF THE COURT – FY 2002 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE The Michigan Family Independence Agency, Office of Child Support, has approved the Friend of the Court’s FY 2002 Title IV-D Cooperative Reimbursement Program Contract for the period October 1, 2001, through September 30, 2002. The total program of $10,467,311 includes $6,893,461 funded by the State, a County match of $3,551,172, and $22,689 in fees collected. The grant covers personnel and operating costs for efforts to enforce court orders for child support payments. Amos moved approval of the attached suggested Resolution. Supported by Melton. Motion carried unanimously on a roll call vote with Douglas absent. 11. PROSECUTING ATTORNEY – FY 2002 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) The State of Michigan Family Independence Agency has awarded Cooperative Reimbursement Program funding of $1,861,747 to the Prosecuting Attorney for the period October 1, 2001, through September 30, 2002. The award is a 4.67% increase over the previous year. This is the 29th year of the grant program. The grant covers personnel and operating costs for efforts to enforce court orders for and to collect child support payments. Mr. Case provided a presentation on the Prosecutor’s efforts in pursuing out -of-state individuals who are delinquent in child support payments. Amos moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote with Douglas absent. 12. PROSECUTING ATTORNEY – FY 2002 VICTIMS OF CRIME ACTS (VOCA) GRANT ACCEPTANCE The State of Michigan, Department of Community Health, has awarded funding of $130,451 to the Prosecuting Attorney for the period October 1 , 2001, through September 30, 2002. This is the third year of the grant program. The award is a 12.30% increase over the previous year. The grant will allow continued funding of two full -time Victim Advocates and operating costs. The program assists victims of crime at the district court level with pursuing their rights, as mandated under the Michigan Crime Victim Rights Act. Amos moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote with Douglas absent. 13. PROSECUTING ATTORNEY – FY 2002 VICTIMS RIGHTS FUNDING FOR VICTIM SERVICES ACCEPTANCE FINANCE COMMITTEE Page 4 October 4, 2001 The State of Michigan, Department of Community Health, has awarded funding of $180,100 to the Prosecuting Attorney for the period October 1, 2001, through September 30, 2002. This is the tenth year of the grant program. The award is in the same amount as the previous year. The grant will allow continued position funding for one Victim Services Director, one Victim Rights Leader, two full-time Victim Advocates and one Typist. The program assists victims of crime at the Circuit Court level with pursuing their rights, as mandated under the Michigan Crime Victim Rights Act. Amos moved approval of the attached suggested Resolution. Supported by Mo ss. Motion carried unanimously on a roll call vote with Douglas absent. 14. DRAIN COMMISSIONER – TO AUTHORIZE THE DRAIN COMMISSIONER TO ENTER INTO A 120 DAY EXTENSION OF THE INTERIM INTERLOCAL AGREEMENT TO ASSIST CHARTER TOWNSHIP OF LYON IN ITS OPERATION AND MAINTENANCE OF THEIR SEWAGE DISPOSAL SYSTEM MR #01164 authorized the Drain Commissioner to contract with Lyon Township for 120 days to maintain and operate the Township’s sewage disposal system. The Drain Commissioner is requesting authorization to enter into a second 120 -day contract extension with Lyon Township to continue to provide assistance with the maintenance and operation of its sewage disposal system. Mr. Colainne explained that the Township is proceeding in good faith in considering the creation of a Chapter 20 Drainage System that would not only operate and maintain the disposal system, but address other drainage and water quality issues as well. Patterson moved approval of the attached suggested Fiscal Note. Supported by Causey-Mitchell. Motion carried unanimously on a roll call vote with Douglas absent. 15. MR#01252 – PERSONNEL/HUMAN RESOURCES – SALARY ADMINISTRATION FOR FOURTH QUARTERLY REPORT FOR FY 2001 The Personnel Department has reviewed the salary grade placement for se ven classes/fourteen positions and is recommending that four classes (five positions) be upgraded, one class remain as is, one be downwardly reclassified and one Grade 12 position be removed from the plan and made equivalent to a Salary Grade 13. Palmer moved approval of the attached suggested Fiscal Note. Supported by Causey-Mitchell. Motion carried unanimously on a roll call vote with Douglas absent. 16. MR #01251 – DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE CENTER – REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE Information Technology, in partnership with the Clerk/Register of Deeds, would like to revise the Master Fee Schedule by adding three additional products: CVT Property Sales Report, Recorded Document Type Report, both with fees of $.17 per transaction line item, with a minimum $2.00 charge per transaction; and Land Corner Recordation Certificate, with an annual $200 FINANCE COMMITTEE Page 5 October 4, 2001 subscription, fees of $.50 per transaction, $25 per document view and a Credit Card Transaction of $6.00 per transaction, bundled with up to four (4) document views. Also, the annual subscription fee for the Recorded Document Profile product group would be reduced from $500 to $200, to encourage use by smaller title companies. Palmer moved approval of the attached suggested Fiscal Note. Supported by Friedman Appel. Motion carried unanimously on a roll call vote with Douglas absent. 17. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF AMENDMENT 1 TO CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF BIRMINGHAM The City of Birmingham is seeking authorization to modify its contract with Equalization to provide conversion of the City’s commercial and industrial files to the County’s master appraisal system and to electronically enter the records into the system. The cost of this service will be $17.06 per parcel and payment is due on or before December 31, 2002. This action will result in $8,939 in revenue being added to the Contingency Fund. Moss moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote with Douglas absent. COMMUNICATIONS A. GONGWERS Article – September 17, 2001: State to Use $50 Million from Budget Stabilization Fund; May Need More B City of Auburn Hills – Industrial Facilities Exemption Certificate for ASC Inc. (1030 Doris Road) C. City of Auburn Hills – Public Hearing on Industrial Development District – Heritage Development Group D. Contract Exception Report for Month of August E. Certificate and Award of Financial Reporting Achievement for CAFR Ms. Taub asked for additional information on Communication D., page 2, contract with Meadowbrook for Fiduciary Liability. Mr. Fayne will be asked to respond. Palmer moved to receive and file the communications. Supported by Amos. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Mr. Patterson reminded commissioners of the Family Independence Agency’s invitation to visit on FINANCE COMMITTEE Page 6 October 4, 2001 October 12 following the Board meeting. Mr. Pardee distributed a draft copy of the letter to the 52 -1 District Court explaining those actions taken during the FY 2002-2003 Budget process that would be affecting the Court. Mr. Pardee recommended several scenarios to handle qua rterly appropriations for court funding. Palmer moved that the letter be amended to identify that the “chief judge of the 52 nd District Court-Division 1” appear before the Finance Committee quarterly and that the letter be sent on to the 52-1 District Court. Supported Taub. Motion carried on a roll call vote with Causey-Mitchell absent. There being no other business to come before the committee, the meeting was adjourned at 10:45 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.