Loading...
HomeMy WebLinkAboutMinutes - 2001.10.16 - 35679 October 16, 2001 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Peter H. Webster, Lawrence A. Obrecht, John P. Garfield, Nancy Dingeldey, William Brian and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT: Tim Melton and Terry L. Sever OTHERS PRESENT: Facilities Management David Ross, Director Paul Hunter, Manager Facilities Engineering Michael Hughson, Property Management Specialist Information Technology Mike Wilk, Deputy Director Sheriff's Department Captain Michael McCabe Dale Cunningham, Business Manager Solid Waste Martin Seaman, Manager Corporation Counsel Judith Cunningham, Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Board of Commissioners Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF October 2, 2001 Garfield moved to approve the minutes of October 2, 2001. Supported by Gregory. Motion carried on a voice vote. PUBLIC COMMENT None Planning & Building Committee Agenda Page 2 October 16, 2001 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson CONSENT AGENDA Mr. Ross distributed copies of a revised "Recommendation for Work Release Facility/Jail Management System/Video Conferencing System Through The Building Authority" to the Committee. Chairperson Palmer requested this item be added to the Consent Agenda as Item C. There was no objection. Garfield moved to receive and file: Item A - Department of Facilities Management –2001 Capital Improvement Program September/October 2001 Item B - Memo – Closing Luncheon Item C - Recommendation for Work Release Facility/Jail Management System/Video Conferencing System Through The Building Authority Supported by Brian. Motion carried on a voice vote. DRAIN – TRANSFER OF TWO (2) SPECIAL REVENUE POSITIONS TO INF ORMATION TECHNOLOGY/DISC DIVISION To expeditiously integrate a variety of records and current programs to the new GIS system it is requested two positions (Application Analyst Programmer II and Customer Service Technician I) be transferred from Drain to IT/DISC to assist in the implementation. This transfer will allow staff to acquire additional skills to sustain and support the GIS technology. Position funding will change from Drain Special Revenue to IT Proprietary. This transfer of positions across departments requires a Public Hearing before the Board of Commissioners. Brian moved approval of the attached suggested resolution. Supported by Dingeldey. Motion carried on unanimous roll call vote with Melton and Sever absent. CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2001 GRANT PROGRAM ACCEPTANCE – LAND ACQUISITION Oakland County has received a Michigan Department of Transportation Grant Contract, Project No. G-26-0079-2901, for Federal funds in a maximum amount of $1,500,000 for th e development and improvement of Oakland County International Airport. The project consists of acquisition of approximately 11.94 acres and six homes. A local match of $166,667 is required which is available from the airport fund. Dingeldey moved the Planning & Building Committee Report to the full Board with the recommendation this resolution be adopted. Supported by Webster. Motion carried on unanimous roll call vote with Melton and Sever absent. Planning & Building Committee Agenda Page 3 October 16, 2001 SELECTION OF ARCHITECT/ENGINEERING AND CONSTRUCTION MANAGER FOR 52-3 DISTRICT COURT – ROCHESTER HILLS AND SHERIFF'S SUBSTATION PROJECT Chairperson Palmer requested the question be divided. There was no objection. SELECTION OF ARCHITECT/ENGINEERING MANAGER FOR 52-3 DISTRICT COURT – ROCHESTER HILLS AND SHERIFF'S SUBSTATION PROJECT In May 2001 the Planning & Building Committee authorized Facilities Management to advertise a Request for Proposals to the construction industry asking for qualifications and proposals for architectural/engineering services for the 52 -3 District Court – Rochester Hills. Two of the three top rated architect/engineering firms were interviewed – French Associates earned the highest evaluation score. Chairperson Palmer requested the following items be included in contract negotiations with French Associates: ✓ The Court consultant present at the interview be on site ✓ Specify the mechanical consultant ✓ Identify negotiable reimbursables Garfield moved the Planning & Building Committee authorize Facilities Management, assisted by Corporation Counsel, to negotiate a contract with French Associates and report back with recommendations to award contract. If negotiations fail, Facilities Management will negotiate with the second rated firm, CDPA. Supported by Brian. Motion carried on unanimous roll call vote with Melton and Sever absent. SELECTION OF CONSTRUCTION MANAGER FOR 52-3 DISTRICT COURT – ROCHESTER HILLS AND SHERIFF'S SUBSTATION PROJECT In May 2001 the Planning & Building Committee authorized Facilities Management to advertise a Request for Proposals to the construction industry asking for qualifications and proposals for construction manager services for the 52-3 District Court – Rochester Hills. The two top rated firms were interviewed – George W. Auch Company earned the highest evaluation score. Dingeldey moved the Planning & Building Committee authorize Facilities Management, assisted by Corporation Counsel, to negotiate a contract with the George W. Auch Company and report back with recommendations to award contract. If negotiations fail, Facilities Management will negotiate with the second rated firm, Turner Construction Company. Supported by Garfield. Motion carried on unanimous roll call vote with Melton and Sever absent. Planning & Building Committee Agenda Page 4 October 16, 2001 AUTHORIZATION TO RECEIVE BIDS FOR 2002 ROOF REPLACEMENT PROGRAM MAIN JAIL The 2002 Capital Improvement Program lists the Roof Replacement Program as Item #3 of the Building Section. The 17 year old, 59,750 square foot roof of the Main Jail located on the Service Center will be completely replaced. The existing roofing membrane is brittle and has leaked and been patched repeatedly. The roof pitch will be increased to exceed current minimum standards to properly drain the roof. In addition a lightning protection system will be added. The work will be done without disruption to the 24/7 operation of the jail. The total preliminary project budget is $1,325,000. Funding is available from the 2002 Capital Improvement Program. Garfield moved to authorize Facilities Management to advertise and receive bids for the Main Jail reroofing project, utilizing Purchasing Division services and procedures, and to report to the Planning and Building Committee upon receipt and tabulation of the bids. Supported by Dingeldey. Motion carried on unanimous roll call vote with Melton and Sever absent. AUTHORIZATION TO RECEIVE BIDS FOR 2002 PARKING LOT PAVING PROGRAM The 2002 Capital Improvement Program, Utilities Section, Item #1, identifies the 2002 Parking Lot Paving Program. This project will resurface the following parking lots: 1. EOB/Health with 206 spaces - $217,000 2. EOB Northeast with 55 spaces - $147,000 3. Animal Control with 75 spaces - $213,000 4. Farmer's Market with 277 spaces - $416,000 The preliminary project budget has been established at $993,000, funding is available from the 2002 Capital Improvement Program. Gregory moved Facilities Management be authorized to advertise and receive bids for the 2002 Parking Lot Paving Program, utilizing Purchasing Division services and procedures, and to report to the Planning and Building Committee upon receipt and tabulation of the bids. Supported by Dingeldey. Motion carried on unanimous roll call vote with Melton and Sever absent. Planning & Building Committee Agenda Page 5 October 16, 2001 REQUEST FOR AUTHORIZATION TO SELL COUNTY OWNED REAL ESTATE – FORMER 4- H PROPERTY, 1754 PERRY STREET, PONTIAC In September 2000 the County of Oakland entered into a purchase agreement with Sherr Development Corporation of Farmington Hills, Michigan to sell the subject 20 acre parcel in its as is condition for the sum of $510,000. Sherr Development sent a Notice of Termination of purchase agreement to the County in July 2001. Facilities Management is requesting Committee authorization to advertise and receive sealed offers for the possible sale of the property. All offers will be reported to the Planning and Building Committee for considerat ion. Dingeldey moved the Planning and Building Committee authorize the County Executive to sell the former 4-H property in its as is condition in accordance with the rules and procedures of the Oakland County Board of Commissioners. Supported by Garfield . Motion carried on unanimous roll call vote with Melton and Sever absent. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – RESOLUTION TO ESTABLISH A BROWNFIELD REDEVELOPMENT AUTHORITY The Department of Community and Economic Development is requesting the establishment of a Brownfield Redevelopment Authority to facilitate the implementation of plans relating to the identification and treatment of environmentally distressed areas to promote revitalization of these areas in the County. Garfield moved approval of the attached suggested resolution. Supported by Obrecht. Motion carried on unanimous roll call vote with Melton and Sever absent. OTHER BUSINESS/ADJOURNMENT: There being no further business the meeting was adjourned at 10:02 a.m. _________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee appro val.