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HomeMy WebLinkAboutMinutes - 2001.10.29 - 35682WILLIAM R. PATTERSON Chairperson SHELLEY G. TAUB Vice Chairperson GEORGE SUAREZ Minority Vice Chairperson October 29, 2001 The meeting of the General Government Committee was called to order at 2:03 p.m. by Chairperson Patterson, in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Shelley G. Taub, George Suarez, Thomas A. Law , Hugh D. Crawford, Chuck Moss, Peter H. Webster, Ruel E. McPherson, Michelle Friedman Appel. COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT CENTRAL SERVICES J. David VanderVeen, Director CLERK/REGISTER OF DEEDS G. William Caddell, Clerk/Register Pat Campbell, Deputy Clerk/Register Mary Jo Hammond, Elections Director Larry Mitchell, Supervisor DRAIN COMMISSIONER Kevin Larsen, Deputy HEALTH Rosemarie Rowney, Manager HUMAN SERVICES Thomas Gordon, Director INFORMATION TECHNOLOGY Phil Bertolini, Director Joe Maletta, Manager Janette McKenna, Supervisor PARKS & RECREATION Frank Trionfi, Administrator PERSONNEL David VandeGrift, Analyst Gary Vaught, Analyst St. MARK ORTHODOX CHURCH Father Mina Essak Father Maximus Habb BOARD OF COMMISSIONERS Larry Obrecht, District #3 John Garfield, District #9 Charles Palmer, District #16 Sheryl Mitchell, Analyst Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Thomas A. Law Hugh D. Crawford Chuck Moss Peter H. Webster Ruel E. McPherson Michelle Friedman Appel GENERAL GOVERNMENT COMMITTEE Page 2 October 29, 2001 Taub moved approval of the minutes of October 15, 2001, as printed. Supported by Moss. Motion carried on a voice vote. AGENDA A resolution from Waterford Township was added to the agenda as Communication Item D. PUBLIC COMMENT: Mr. Garfield, Father Essak and Father Hubb spoke in support of M.R. #01268 – Board of Commissioners – Supporting Civil Rights and Civil Liberties of all Americans, Including Arab - Americans and American Muslims. This resolution was referred back to the General Government Committee and will be taken up on November 14. MR #01271 – SUPPORT OF HOUSE BILL 5187 The resolution was introduced by Commissioner Palmer in support of House Bill 5187, which would amend P.A. 451 of 1976, by requiring Public Schools to comply with local zoning requirements. Mr. Webster indicated he had some concerns regarding this proposal, including the requirement for ownership of the property by the school district board. The Committee asked that Mr. Palmer speak to the bill’s sponsors regarding these concerns. Webster moved to postpone until the next regular meeting of General Government on November 14, 2001. Supported by Moss. Motion to postpone carried unanimously on a roll call vote with Friedman Appel absent. CENTRAL SERVICES - OAKLAND COUNTY INTERNATIONAL AIRPORT – 2001 GRANT PROGRAM The Oakland County International Airport is in receipt of a Michigan Department of Transportation Grant Contract for Federal Aviation Administration funds in the amount of $87,300, and state funds of $4,850, for development and improvement of the Airport. The funds will be used for environmental clearance for realignment, widening and extension of Runway 18/36, closure of Runway 4/22, a ground run-up enclosure, development of hangar area and design of taxistreet configuration near the proposed ground run -up enclosure site. The required County match of $4,850 will be provided by the Airport Fund. Moss moved approval of the attached suggested Resolution. Supported by We bster. Motion carried unanimously on a roll call vote with Friedman Appel absent. PARKS AND RECREATION/MOBILE RECREATION AND NATURE PROGRAMS – INCREASE TWO (2), SR, PART-TIME ELIGIBLE 1,500 HR/YR RECREATION SPECIALIST POSITIONS TO FULL In response to the increase in requests for Mobile Recreation Programs and the number of GENERAL GOVERNMENT COMMITTEE Page 3 October 29, 2001 programs being offered, Parks and Recreation is requesting approval to increase one part -time eligible, 1,500 hour/year Recreation Specialist position in the Mobile Recreation prog ram to full time. Parks and Recreation is also requesting that one part -time eligible, 1500 hour/year Recreation Specialist position assigned to the Independence Oaks Nature Program be increased to full time to replace the full-time Recreation Specialist transferred to Lyon Oaks to implement it’s nature program there and at other day-use parks. Funding has been provided for in the Parks and Recreation budget. Taub moved to report to approve the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. MR #01282 – DRAIN – TRANSFER OF TWO (2) SPECIAL REVENUE POSITIONS TO INFORMATION TECHNOLOGY/DISC DIVISION The Drain Commissioner, in conjunction with Information Technology, has reviewed its Geographic Information System needs and is recommending that one Application Analyst/Programmer II and one Customer Services Technician I be transferred from the Drain Commissioner to Information Technology to assist with integration and implementation of GIS programs for the Drain Commissioner. This action will also allow these positions to acquire additional skills in maintaining GIS technology for the Drain Commissioner on a long -term basis. Transfer of positions to another department requires a public hearing, which has b een set for the November 8, 2001, Board meeting. Taub moved to report in approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote with Law absent. BOARD OF COMMISSIONERS – SPECIAL ELECTION, DISTRICT #4 Frank Millard has resigned the position of county commissioner effective October 25, 2001, leaving a vacancy in the 4 th Oakland County Commissioner District, requiring that a special election be scheduled to fill the vacancy. State law requires th at vacancies occurring in odd - numbered years be filled by special election. A Special Primary Election will occur on January 8, 2002; the Special Election will be held on February 5, 2002. The Board has chosen not to fill this position through appointment in the interim. Taub moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. COUNTY CLERK/REGISTER OF DEEDS RENEWAL OF THE REGISTER OF DEEDS CASH RECEIPTING, INDEXING, IMAGING SYSTEM AND INTERNET SOLUTION The Clerk/Register of Deeds is requesting authorization to renew its contract with ACS Government Records Management Division (ACS), through September 30, 2005. Contract renewal will transfer business risk to ACS by requiring ACS to continue to provide the necessary hardware and software, at their expense, to continue charging a $2.55 fee per document GENERAL GOVERNMENT COMMITTEE Page 4 October 29, 2001 successfully processed and to continue sharing a $.24 fee per document successfully imaged. ACS will also be required to provide and support hardware and software necessary to continue the Internet business solution (Recorded Document Profile within @ccess Oakland) at a fee of $7,500 per month. The proposed contract is for a not to exceed amount of $7,335,000 and will expire September 30, 2005. Renewal of the contract will also allow ACS to complete the imaging/scanning of documents dating from January 1, 1983, through June 30, 1999, at a cost of $.11 for each document. This sum is over and above the annual not to exceed amount. Th e vendor will also be responsible for connectivity with other County land related computer systems. Moss moved approval of the attached suggested Resolution. Supported by Webster. Motion carried unanimously on a roll call vote. DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – ACCEPTANCE OF WOMEN’S CARDIOVASCULAR DISEASE PREVENTION GRANT The Health Division has been awarded $50,000 from the Michigan Department of Community Health to enhance existing efforts to reduce cardiovascular disease among African American women. Funds will be used to provide culturally appropriate radio spots, on a radio station with an African American audience, for one-year; to print literature for distribution at partner organizations and the radio station’s special events; to cover staff time and mailing expenses and to produce an evaluation component. Taub moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2001 DEVELOPMENT APPROPRIATION TRANSFER The resolution authorizes the transfer of departmental appropriations for actual quarterly expenses from the non-departmental budget to the user department. Charges are $923,382 for data processing and $55,677 for imaging development. Direct charges to Special Revenue and Proprietary fund departments are $267,595 and $2,320 for non -county agencies. Webster moved approval of the attached suggested Resolution. Supported by Friedman Appel. Motion carried unanimously on a roll call vote. DEPARTMENT OF INFORMATION TECHNOLOGY – 2001-2002 MASTER PLAN QUARTERLY STATUS Mr. Maletta reviewed Information Technology’s 2001 -2002 Master Plan Quarterly Status Report. A total of 132 training classes have been held during FY 2001, with 1,369 employees participating. All fiber and T1 lines have been installed for the MANWAN network. Technicians are working with the CVTs on tying their networks into the County’s system. CSES conversion has been completed. GENERAL GOVERNMENT COMMITTEE Page 5 October 29, 2001 Taub moved to receive and file the IT Master Plan Quarterly Status Report. Supported by Law. Motion carried on a voice vote. PUBLIC UTILITY SERVICES SUBCOMMITTEE CHARGE The Public Services Subcommittee, created pursuant to action of the General Government Committee on June 4, 2001, is recommending that this Subcommittee be charged with review of specific public utility issues, regarding gas, electricity, telephone, water or sewer, at the direction of the General Government Committee. Crawford moved to accept the report of the Public Utility Services Subcommittee. Supported by Moss. Motion carried on a voice vote. Law moved to recommend that the Public Utility Services Subcommittee be maintained as an ongoing Subcommittee of General Government and that i t be recommended for incorporation into the 2002 Board Rules. Supported by Crawford. Motion carried on a voice vote. COMMUNICATIONS A. Allegan County Resolution Supporting SB 271 RE: Road Salt Study B. AAA 1-B – Advocacy to Fight Medicaid Waiver Cuts C. FIA – Oakland County Family Independence Agency Board Meeting D. Waterford Township Resolution Re: Commissioner Vacancy in District #4 Taub moved to receive and file the communications. Supported by Law. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 3:55 p.m. ________________________ _______________________________ Helen Hanger, James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.