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HomeMy WebLinkAboutMinutes - 2001.11.01 - 35685SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson November 1, 2001 The meeting of the Finance Committee was called to order at 9:08 a.m., by Chairperson Douglas, in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Nancy Dingeldey, Charles Palmer, Shell ey Taub, Fran Amos, William Patterson, Chuck Moss, Brenda Causey-Mitchell, Michelle Friedman Appel,Tim Melton. COMMITTEE MEMBERS ABSENT: OTHERS PRESENT: CENTRAL SERVICES David VanderVeen, Director CLERK/REGISTER G. William Caddell, Clerk/Register Mary Jo Hammond, Elections Director CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DRAIN COMMISSIONER Kevin Larsen, Chief Deputy FISCAL SERVICES Tom Ott, Manager Tim Soave, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Wayne Keller, Supervisor Linda Pearson, Analyst Prentiss Malone, Analyst Michael Pohlod, Analyst Shelley Domin, Analyst HEALTH Tom Fockler, Administrator INFORMATION TECHNOLOGY Scott Oppmann, Supervisor MANAGEMENT & BUDGET Jeff Pardee, Director PARKS AND RECREATION Ralph Richard, Executive Officer Joe Figa, Chief PERSONNEL Judy Eaton, Director David VandeGrift, Analyst SHERIFF Mike McCabe, Captain Dale Cunningham, Business Manager SOLID WASTE Marty Seaman, Manager FREE PRESS Kathy Gray, Reporter OTHERS PRESENT CONTINUED: OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Shelley Taub Fran Amos William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 November 1, 2001 BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director Harvey Wedell, Analyst Sheryl Mitchell Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Patterson moved approval of the minutes of October 18, 2001, as printed. Supported by Moss. Motion carried on a voice vote. PUBLIC COMMENT: None. AGENDA Revised material for Items 5, 6 and 17 was distributed. 5. CONTINGENCY REPORT Item 15 will increase the FY 2002 Contingency Fund current balance of $243,307 to $243,916. Item 16 will than reduce that figure to $190,418. Amos moved to receive and file the Contingency Report dated October 11, 2001. Supported by Palmer. Motion carried on a voice vote. 6. BOARD OF COMMISSIONERS – SPECIAL ELECTION, DISTRICT #4 Frank Millard has resigned the position of county commissioner, effective October 25, 2001, leaving a vacancy in the 4 th Oakland County Commissioner District, requiring that a special election be scheduled to fill the vacancy. State law requires that vacancies occurring in odd - numbered years be filled by special election. A Special Primary Election will occur on January 8, 2002; the Special Election will be held on February 5, 2002. The Board has chosen not to fill this position through appointment in the interim. Palmer moved approval of the attached suggested Fiscal Report. Supported by Amos. Motion carried unanimously on a roll call vote with Friedma n Appel absent. 7. MR #01284 – SHERIFF DEPARTMENT – USE OF FORFEITED FUNDS/INTERNET & DRUG AWARENESS The Sheriff is requesting use of $25,000 in forfeiture funds to purchase educational supplies for the Internet/Drug Awareness program, including coloring books, crayons, pencils and brochures. A current balance of $934,814 exists in the Sheriff’s Law Enforcement Account. Patterson moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. FINANCE COMMITTEE Page 3 November 1, 2001 Motion carried unanimously on a roll call vote with Patterson absent. 8. PARKS AND RECREATION COMMISSION – ACCEPTANCE OF WAVE POOL RENOVATION GRANT The Michigan Department of Natural Resources has awarded CMI Recreation Bond Program grant funds of $250,000 to Parks and Recreation. The award is is the same amount as requested for in the application. A local match of $250,000 (50%) is required. Funds will be used to renovate the Waterford Oaks Waterpark wave pool. The project completion period is September 1, 2001, to August 31, 2003. Corporation Counsel is working with the Michigan Department of Natural Resources to resolve differences on specific contract language. Palmer moved approval of the attached suggested Resolution. Supported by Amos. Motion carried unanimously on a roll call vote. 9. DRAIN COMMISSIONER – TRANSFER OF TWO (2) SPECIAL REVENUE POSITIONS TO IT/DISC DIVISION The Drain Commissioner, in conjunction with Information Technology, has reviewed its Geographic Information System needs and is recommending that one Application Analyst/Programmer II and one Customer Services Technician I be transferred from the Drain Commissioner to Information Technology to assist with integration and implementation of GIS programs for the Drain Commissioner. This action will also allow these posi tions to acquire additional skills in maintaining GIS technology for the Drain Commissioner on a long -term basis. Transfer of positions to another department requires a public hearing, which has been set for the November 8, 2001, Board meeting. Palmer moved approval of the attached suggested Fiscal Note. Supported by Amos. Motion carried unanimously on a roll call vote. 10. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT 2001 GRANT PROGRAM ACCEPTANCE – ENVIRONMENTAL CLEARANCE – DESIGN TAXISTREET CONFIGURATION The Oakland County International Airport is in receipt of a Michigan Department of Transportation Grant Contract for Federal Aviation Administration funds in the amount of $87,300, and state funds of $4,850, for development and improvement of the Airport. The funds will be used for environmental clearance for realignment, widening and extension of Runway 18/36, closure of Runway 4/22, a ground run-up enclosure, development of hangar area and design of taxistreet configuration near the proposed ground run -up enclosure site. The required County match of $4,850 will be provided by the Airport Fund. Patterson moved approval of the attached suggested Fiscal Note. Supported by Amos. Motion carried unanimously on a roll call vote. 11. DEPARTMENT OF CENTRAL SERVICES – FLEET EXPANSION OF TWO (2) FINANCE COMMITTEE Page 4 November 1, 2001 VEHICLES FOR PARKS & RECREATION Parks and Recreation is requesting the addition of two leased vehicles, an extended cab pick-up truck and a sports utility vehicle, to be assigned to Recreation Administration and Technical Support. Cost of purchase is $53,500 and will be taken from General Fund Contingency. Any future reduction of the Parks and Recreation fleet will result in a return of the remaining capital to the County General Fun d. Palmer moved approval of the attached suggested Fiscal Note. Supported by Amos. Motion carried unanimously on a roll call vote. 12. MR #01280 – DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2001/2002 COMPREHENSIVE, PLANNING, BUDGETING AND CONTRACTING (CPBC) ACCEPTANCE The Michigan Department of Community Health has awarded the Health Division funding of $7,987,371 for FY 2001/2002. Funds are utilized for Health Division programs as outlined in the attached resolution. No personnel changes are being requested. Mr. Palmer requested information on the Family Planning General Services program. Amos moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Patterson absent. 13. MR #01281 - DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT The Michigan Department of Environmental Quality has awarded reimbursement agreement funding of $1,163,890 to the Health Division for FY 2001/2002. Funding is for services related to Non-Community (Type II) Water Supply, Long-Term Drinking Water Monitoring, Radon, Public Swimming Pool Inspections and Source Water Assessment Programs. No personnel changes are requested. Amos moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Patterson absent. 14. MR #01283 – DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – RESOLUTION TO ESTABLISH A BROWNFIELD REDEVELOPMENT AUTHORITY The resolution authorizes creation of a Brownfield Redevelopment Authority (BRA) which will allow the County to identify and treat environmentally distressed areas for revitalization. This resolution will be before the Board of Commissioners on November 29, 2001, following the public hearing and consideration of the Resolution of Intent to Create a Brownfield Redevelopment Authority. FINANCE COMMITTEE Page 5 November 1, 2001 Palmer moved approval of the attached suggested Fiscal Report. Supported by Amos. Motion carried unanimously on a roll call vote. 15. MANAGEMENT AND BUDGET DEPARTMENT /FISCAL SERVICES/ REIMBURSEMENT – TRANSFER OF MEDICAL CARE FACILITY BILLING FUNCTION AND RELATED PERSONNEL ACTIONS Management and Budget is seeking to consolidate the funct ion of reimbursement by transferring three positions that handle Medical Care Facility medical billing services from the Fiscal Services Division to Reimbursement. One Account Clerk II and two Jr. Accountant positions will be transferred to Reimbursement. Management and Budget is also anticipating the retirement of several long-term employees and is requesting the creation of one temporary Collection Specialist I position to assist during the transition and training period and the reclassification of several positions within Reimbursement to reflect proposed changes and assignments. Funding will be provided by a FY 2001 Year End Designated Fund Balance. Amos moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote. 16. DEPARTMENT OF MANAGEMENT AND BUDGET – REVISE FISCAL POLICIES MANUAL TO INCLUDE CAPITALIZATION REQUIREMENTS FOR ENTERPRISE FUNDS Management and Budget is requesting to amend the County’s Fiscal Policy Manual to include a capitalization threshold for Enterprise Funds of $5,000, the same as the General Fixed Assist Account Group. Risk Management will maintain a video inventory of all physical assets for insurance purposes. Dingeldey moved approval of the attached suggest ed Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote. 17. DEPARTMENT OF MANAGEMENT AND BUDGET/FISCAL SERVICES DIVISION – ALLOCATION TO SUPPORT FY 2001 INDIRECT COST CHARGE Management and Budget is requesting authorization to appropriate $489,338 from the Designated Fund Balance for Internal Service Fund – Rate Adjustments, to the Medical Care Facility Fund, the Information Technology Fund, the CLEMIS Fund, the Radio Communications Fund, the Telephone Communication Fund, the County Market Fund and the Printing, Mailing and Copier Fund, to pay FY 2001 indirect cost charges consistent with with the County’s Indirect Cost Allocation Plan developed by DMG Maximus. Amos moved approval of the attached suggested Resolution . Supported by Moss. FINANCE COMMITTEE Page 6 November 1, 2001 Motion carried unanimously on a roll call vote. COMMUNICATIONS B. Sheriff Department –Criminal Records Improvement Byrne Grant Application C. GFOA Letter of Award for Popular Annual Financial Report (PAFR) Dingeldey moved to receive and file the communications B and C. Supported by Causey- Mitchell. Motion carried on a voice vote. A. Sheriff’s Department – Aviation unit Status Report (Verbal Presentation) Sheriff Bouchard summarized the activities of the helicopter from the time it was put into service following delivery to the County in May. The helicopter has responded to numerous requests for assistance from other police departments within the County. Efforts include locating lost children, pursuing suspects, assisting a t accident scenes, as well as responding to anthrax scares and increased patrol and security flights following the September 11 terrorist attack. Under warranty and FAA requirements, the helicopter must be on the ground for maintenance after a certain number of hours in the air. As a result of this requirement, the Sheriff will be requesting a second helicopter before year end. A second pilot is currently in training. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the commit tee, the meeting was adjourned at 10:52 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committ ee approval.