Loading...
HomeMy WebLinkAboutMinutes - 2001.11.13 - 35686 November 13, 2001 The meeting was called to order by Chairperson Palmer at 9:03 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pont iac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Nancy Dingeldey, Terry L. Sever, and William Brian PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT: Peter H. Webster and Vincent Gregory OTHERS PRESENT: Facilities Management Paul Hunter, Manager Facilities Engineering Michael Hughson, Property Management Specialist Robert Larkin, Supervisor Facilities Planning Solid Waste Martin Seaman, Manager Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Community & Economic Devel. Karry Rieth, Manager Ronald Milligan, Housing Counselor Parks & Recreation Ralph Richard, Executive Officer Oakland County Bond Counsel John Axe Spectrum Strategies Clifford Snyder Kendall Ruhberg Eric Boatman Grand Sakwa James Bacon William Eisenberg Board of Commissioners Harvey Wedell, Senior Analyst Helen Hanger, Senior Committee Coordinator Nancy Wenzel, Committee Coordinator Chairperson Palmer pointed out the agenda should read "Approval of Minutes of October 16, 2001", not October 30. Planning & Building Committee Agenda Page 2 November 13, 2001 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson APPROVAL OF MINUTES OF October 16, 2001 Garfield moved to approve the minutes of October 16, 2001. Supported by Dingeldey. Motion carried on a voice vote. PUBLIC COMMENT None CONSENT AGENDA Garfield moved to receive and file: Item A – Planning & Building Auditorium Renovation Subcommittee Minutes, October 30, 2001 Item B – Facilities Management/Facilities Engineering – Monthly Progress Report Supported by Brian. Motion carried on a voice vote. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2001 HOUSING COUNSELING GRANT ACCEPTANCE The U.S. Department of Housing and Urban Development has awarded the Department of Community and Economic Development – Community and Home Improvement Division federal housing counseling grant funding in the amount of $13,542 for the 2001 federal fisca l year. The grant provides a full range of housing counseling services, information and assistance to housing consumers in improving their housing conditions and meeting the responsibilities of home ownership and tenancy including information for first ti me buyers. No County funding is required for this grant continuation. The future level of service, including personnel will be contingent upon the level of funding available for this program. Corporation Counsel provided modified contract language that is currently being negotiated with the Department of Housing and Urban Development. Garfield moved approval of the attached suggested resolution contingent upon Corporation Counsel's successful negotiation of contract language. Supported by Dingeldey. Motion carried on unanimous roll call vote with Webster, Melton, Obrecht and Gregory absent. Planning & Building Committee Agenda Page 3 November 13, 2001 PARKS AND RECREATION COMMISSION – RED OAKS WATERPARK LEASE The Oakland County Parks and Recreation Commission authorized the department to enter into a lease for the property at the Red Oaks Waterpark to allow for the addition of new water features. The Commission is committing $3.3 million in funds for this endeavor. The funding is allocated from the Oakland County Parks and Recreation Commission Capital Improvement Projects Budget. The construction, operational and maintenance costs will be paid for by fees and charges and parks millage revenues. The lease between the County of Oakland and the George W. Kuhn Drain is for a period of 50 years Brian moved the Planning & Building Committee Report to the full Board with the recommendation this resolution be adopted. Supported by Garfield. Motion carried on unanimous roll call vote with Webster and Gregory absent. DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – APPROVAL OF BROWNFIELD REDEVELOPMENT AUTHORITY BYLAWS Chairperson Palmer requested the question be divided. There was no objection. Mr. Seaman distributed copies of "Oakland Brownfields Initiative" and modified "By Laws". APPROVAL OF MEMBERS AND TERMS FOR THE BOARD APPOINTMENTS OF THE COUNTY EXECUTIVE Garfield moved the Planning & Building Committee approve the Board Appointments as proposed by the County Executive as of 11/6/01 (a ttached). Supported by Melton. Motion carried on roll call vote: Palmer, Melton, Obrecht, Garfield, Dingeldey and Brian – Yes Sever - No Webster and Gregory - Absent. Planning & Building Committee Agenda Page 4 November 13, 2001 DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – APPROVAL OF BROWNFIELD REDEVELOPMENT AUTHORITY BYLAWS Article II – Section 2 Sever moved to amend Section 2 to read as follows: "Board of Directors: The Board of Directors (hereinafter referred to as the "Board") of the Authority shall consist of not less than five (5) nor more than nine (9) persons, two (2) positions to be reserved for local elected officials or their designee , who shall be appointed by the County Executive with the advice and consent of the Oakland County Board of Commissioners ("BOC"). Each Director shall be assigned a term of office upon appointment in accordance with the Act. Supported by Melton. Motion carried on a roll call vote: Palmer, Garfield, Dingeldey, Sever and Brian – yes Melton and Obrecht – no Webster and Gregory - absent. Article II – Section 6 Dingeldey moved to amend Section 6 to read as follows: "Meetings: Meetings of the Board may be called by or at the request of the Chair of the Board, the Vice Chair of the Board or any two Directors. The meetings of the Board shall be public and the appropriate written notice of such meeting shall be provided to the public. The Board shall hold an annual meeting in the first calendar quarter of each year at which time officers of the Board shall be elected as provided in Article III, Section 2." Supported by Sever. Motion carried on unanimous roll call vote with Webster and Gregory absent. 10:55 a.m. Helen Hanger, Senior Committee Coordinator assumed recording responsib ilities. Planning & Building Committee Agenda Page 5 November 13, 2001 Article II – Section 8 Sever moved to amend Section 8 to read as follows: "Quorum: A majority of the Five (5) members of the Board then in office constitutes a quorum for the transaction of business at any meeting of the Board, provided, that a majority of the Board present may adjourn the meeting from time to time without further notice. The vote of the majority of the Directors present at a meeting when a quorum is present constitutes the action of the Board, unless the vote of a larger number is required by statute or these Bylaws. ……." Supported by Garfield. Motion carried on unanimous roll call vote with Webster and Gregory absent. Article II – Section 8 Obrecht moved to further amend Section 8 to read as follows: "….Amendment of the Bylaws by the Board requires the vote of not less than a majority of the members of the Board then in office. No grant or loan shall be contracted on behalf of the Authority and no evidence of indebtedness shall be issued in the name of the Authority and no evidence of indebtedness shall be issued in the name of the Authority unless authorized by a resolution of a majority of the Board then in office and approved by the BOC." Supported by Melton. Motion carried on unanimous roll call vote with Webster and Gregory absent. Article II – Section 9 Garfield moved to strike Section 9 in its entirety. Supported by Melton. Motion carried on unanimous roll call vote with Webster and Gregory absent. 11:02 a.m. Nancy Wenzel, Committee Coordinator resumed recording responsibilities. Article II – Section 10 With the removal of Section 9 (above) – Section 10 now becomes Section 9. Sever moved to refer Section 9 (formerly Section 10) to Corporation Counsel for revision and presentation to the Planning & Building Committee at a special meeting to be scheduled for 9:00 a.m. November 29, 2001. Supported by Melton. Motion carried on unanimous roll call vote with Webster, Dingeldey and G regory absent. Planning & Building Committee Agenda Page 6 November 13, 2001 Article III Section 1 Add the word "Authority" "Officers: The officers of the Authority shall be elected by the Authority Board and shall …." Article III Section 5 Melton moved to amend Section 5 to read as follows: "Secretary/Treasurer: The County Clerk or designee shall serve as the Secretary to the Authority. The County Treasurer or designee shall serve as the Treasurer of the Authority. Neither the Clerk nor the Director of the Department of Management and Budget Treasurer shall be members of the Board." Supported by Brian. Motion carried on unanimous roll call vote with Webster, Obrecht and Gregory absent. Article III Section 6 Garfield moved Section 6 be amended to read as follows: Delegation of Duties of Offices: In the absence of any officer of the Authority, or for any other reason that the Board may deem sufficient, the Board may delegate, from time to time and for such time as it may deem appropriate, the p owers or duties, or any of them, of such officer to any other Director, provided a majority of the Board then in office concurs therein." Supported by Palmer. Motion carried on unanimous roll call vote with Webster, Obrecht and Gregory absent. Article IV Section 1 Garfield moved Section 1 be amended to read as follows: "Contracts: The Authority Board may authorize any officer or officers, agent or agents, its Chair or Vice Chair in the Chair's absence, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Authority, and such authorization may be general or confined to specific instances." Supported by Sever. Motion carried on unanimous roll call vote with Webster and Gregory absent. Planning & Building Committee Agenda Page 7 November 13, 2001 Article IV Section 2 Dingeldey moved to delete the words "then in office" Supported by Palmer. Motion carried on unanimous roll call vote with Webster and Gregory absent. Article IV Section 3 Garfield moved to amend Section 3 to read as follows: "Checks, Drafts, etc.: All checks, drafts, or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Authority, shall be authorized by the Chair, the or Vice Chair, or two officers of the authority in the absence of the Chair." Supported by Sever. Motion carried on unanimous roll call vote with Webster and Gregory absent. Article IV Section 4 Sever moved to amend Section 4 to read as follows: "Deposits: All funds of the Authority not otherwise employed shall be invested in accordance with an investment policy to be adopted by the Board consistent with current County policy and the requirements of PA 20 of 1943." Supported by Dingeldey. Motion carried on a voice vote. Melton moved to carry this item, as amended, forward to a special meeting scheduled for 9:00 a.m., November 29, 2001. Supported by Garfield. Motion carried on a voice vote. Application for Brownfield Clean Up Revolving Loan Fund Grant Application for Supplemental Funding Grant for Brownfields Dingeldey moved to Report to the Chair of the Board of Commissioners with the recommendation these Grant applications be approved. Supported by Palmer Motion carried on a voice vote. Planning & Building Committee Agenda Page 8 November 13, 2001 AUDITORIUM RENOVATION SUBCOMMITTEE RECOMMENDATIONS The Subcommittee presented their recommendations for renovation of the Commissioners Auditorium. Dingeldey moved approval. Supported by Garfield Motion carried on unanimous roll call vote with Webster and Gregory absent. AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDS FOR COURTHOUSE AUDITORIUM RENOVATIONS Dingeldey moved the Planning & Building Committee Report to the Finance Committee with the recommendation the Auditorium Renovations proceed and funds be appropriated. Supported by Garfield. Motion carried on unanimous roll call vote with Webster and Gregory absent. REQUEST FOR AUTHORIZATION TO OBTAIN OWNERSHIP OF VACATED CLAIRVIEW DRIVE AND SELL VACATED CLAIRVEIW DRIVE TO ADJOINING OWNER/DEVELOPER The Department of Facilities Management is requesting authorization to obtain ownership of part of that part of vacated Clairview Drive adjacent to the north property line of Glen Oaks Cou nty Park and then sell said part of vacated Clairview Drive via private sale to the adjoining property owner, Grand Sakwa. The $50,000 purchase price is based upon an appraisal of vacated Clairview Drive prepared by Integra Reality Resources, Dean Apprais al. The sale is conditioned upon Grand Sakwa Properties granting a permanent easement for ingress and egress purposes to Glen Oaks County Park to the County of Oakland and constructing a proper landscape buffer over said part of vacated Clairview Drive. Sever moved approval of obtaining ownership and selling vacated Clairview Drive property. Supported by Dingeldey. Motion carried on unanimous roll call vote with Webster and Gregory absent. Planning & Building Committee Agenda Page 9 November 13, 2001 RESOLUTION APPROVING THE FINAL PLANS AND PROJECT DESCRIPTION FOR THE COUNTY WORK RELEASE FACILITY/JAIL MANAGEMENT SYSTEM AND VIDEO CONFERENCING SYSTEM LOCATED IN VARIOUS MUNICIPALITIES IN OAKLAND COUNTY, MICHIGAN The Building Authority is requesting Committee Approval of the Final Plans and Project Description, as attached, prior to project initiation. Sever moved approval of the attached suggested resolution contingent upon Corporation Counsel's review to determine whether or not this resolutio n requires full Board approval. Supported by Brian. Motion carried on a roll call vote: Melton, Garfield, Dingeldey, Sever and Brian – Yes. Palmer – No Webster, Obrecht and Gregory – Absent FACILITIES MANAGEMENT/FACILITIES ENGINEERING – 52-3 DISTRICT COURT & SHERIFF'S SUBSTATION, PROJECT 96-8 – ARCHITECT/ENGINEER AND CONSTRUCTION MANAGEMENT SERVICES CONTRACT Facilities Management recommends the County enter into a contract for architectural/engineering services for the construction of the 52-3 District Court with French Associates, Inc. of Rochester, Michigan in the amount of $642,800 plus reimbursable expenses estimated at $4,000, for a total of $646,800. Compensation to French Associates, Inc. will increase by approximately $275,000 if construction of the Sheriff's Substation is added to the project. Facilities Management also recommends the County enter into a contract for construction management services for construction of the 52-3 District Court with George W. Auch Company of Pontiac, Michigan in the amount of $788,286. Compensation to George W. Auch Company will increase by approximately $192,000 if construction of the Sheriff's Substation is added to the project. Garfield moved the Planning & Building Committee Report to the Finance Committee with the recommendation these contracts be approved. Supported by Sever. Motion carried on unanimous roll call vote with Webster and Gregory absent. Planning & Building Committee Agenda Page 10 November 13, 2001 OFFICE BUILDING REUSE SPACE STUDY RECOMMENDATIONS Representatives of Spectrum Strategies reviewed their "Office Building Space Study Executive Summary November 2001" for the Planning and Building Committee. Dingeldey moved to Receive the Reuse Space Study for Committee study. Supp orted by Sever. Motion carried on unanimous roll call vote with Webster, Dingeldey, Sever and Gregory absent. OTHER BUSINESS/ADJOURNMENT: There being no further business the meeting was adjourned at 12:36 p.m. _________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee approval.