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HomeMy WebLinkAboutMinutes - 2001.11.15 - 35690SUE ANN DOUGLAS Chairperson NANCY DINGELDEY Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson November 1, 2001 The meeting of the Finance Committee was called to order at 9:02 a.m., by Chairperson Douglas, in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Nancy Dingeldey, Charles Palmer, Shell ey Taub, Fran Amos, William Patterson, Chuck Moss, Brenda Causey-Mitchell, Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT: OTHERS PRESENT: CHILDREN’S VILLAGE Mike Worrell, Manager CLERK/REGISTER G. William Caddell, Clerk/Register Larry Mitchell, Supervisor CORPORATION COUNSEL Mike Blaszczak, First Assistant Counsel FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tom Ott, Manager Tim Soave, Chief Joe Matkosky, Supervisor Wayne Keller, Supervisor Linda Pearson, Analyst Prentiss Malone, Analyst Kim Sanders, Analyst INFORMATION TECHNOLOGY Joe Maletta, Manager MANAGEMENT & BUDGET Jeff Pardee, Director Laurie Van Pelt, Deputy Director PARKS AND RECREATION Frank Trionfi, Administrator PERSONNEL Tom Eaton, Deputy Director SHERIFF Mike McCabe, Captain Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Thomas Law, District #13 James H. VanLeuven, Jr., Director Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Shelley Taub Fran Amos William Patterson Chuck Moss Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 November 15, 2001 Palmer moved approval of the minutes of November 1, 2001, as printed. Supported by Amos. Motion carried on a voice vote. PUBLIC COMMENT: None. AGENDA A resolution authorizing the Parks and Recreation Commission to enter into a lease agreement with the George w. Kuhn Drain for property at the Red Oaks Waterpark was added as item 13a. Communication Item B was removed from the agenda. 5. CONTINGENCY REPORT Items 10 and 11 will decrease the FY 2002 Contingency Fund cu rrent balance of $190,418 to $135,302. Amos moved to receive and file the Contingency Report dated November 8, 2001. Supported by Dingeldey. Motion carried on a voice vote. 6. MR #01306 – ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN CHARTER TOWNSHIP OF MILFORD – FY 1999, FY 2000, FY 2001 & FY 2002 ALLOCATION Milford Township is requesting reimbursement of its FY 1999 -2002 Environmental Infrastructure Fund Reimbursement of $156,657.16 ($39,164.29 annually) for work related to a waste water treatment plant study, storm water management and MDEQ use variances. Dingeldey moved approval of the attached suggested Fiscal Report. Supported by Amos. Motion carried unanimously on a roll call vote with Friedman Appel absent. 7. MR #01269 – BOARD OF COMMISSIONERS – AUTHORIZE COUNTY TO SUPPLEMENT PAY OF RESERVISTS CALLED TO ACTIVE MILITARY DUTY The resolution was introduced by Commissioners McPherson, Millard and Law to authorize the County to supplement the military pay for employees called to active duty so that they will receive total pay equal to their “normal” County compensation, retroactive to the date of their military call-up. The Fiscal Report indicates that salaries and fringes budgeted are equal to “full employment”; therefore, sufficient funds should exist in departmental budgets to cover this expense. Additional funding may be required should temporary personnel be needed to continue current operations. Any expending of funds towards this effort will be reported during the Quarterly Financial Forecast. Palmer moved approval of the attached suggested Fiscal Report. Supported by Patterson. FINANCE COMMITTEE Page 3 November 15, 2001 Motion carried unanimously on a roll call vote. 8. MR #01301 – DEFINED CONTRIBUTION PLAN AMENDMENT – VESTED TERMINATION OF MEMBERSHIP (SECTION 7) As a result of the passage of the Federal Economic Growth and Tax Relief Reconciliation Act of 2001, it is necessary to amend the County’s Defined Contribution Plan in regards to vesting. Section 7, Vested Termination of Membership, will be adj usted to provide for full vesting over six years rather than seven years and will require 20% per year after the second year of service. Dingeldey moved approval of the attached suggested Fiscal Report. Supported by Amos. Motion carried unanimously on a roll call vote. 9. MR #01302 – SHERIFF’S DEPARTMENT – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ROYAL OAK 1999-2003 Royal Oak Township is requesting to amend its law enforcement services contract with the Sheriff, beginning November 24, 2001, to add one Sheriff Deputy II, with fill-in, increasing the total number of Deputy II, with fill-in, from eight to nine and the total number of contracted deputies from nine to ten. Mr. Pardee reported that the Township is currently $656,184.40 in arrears. The Township has agreed to allow for transfer of funds from its Sewer and Water Account to clear this debt. The Administration is waiting for an order from Judge Gage to authorize this transfer. The Township is also looking at the sale of property to the Department of Natural Resources, a possible millage to support law enforcement or the issuing of Tax Anticipation Notes in anticipation of state revenue sharing. Amos moved approval of the attached suggested Fiscal Note. Su pported by Patterson. Motion carried unanimously on a roll call vote. Palmer moved to report to amend the resolution to add the following: BE IT FURTHER RESOLVED that the Township of Royal Oak is $656,184.40 in the arrears on their contract. If the Township is not current by July 1, 2002, the Finance Committee recommends that the termination process for services be considered by the appropriate committees. BE IT FURTHER RESOLVED that copies of this resolution be sent to the Royal Oak Township Board of Trustees, Township Supervisor Jerry Saddler and Wallace Parker, Attorney for Royal Oak Township. Supported by Amos. Motion to report to amend carried unanimously on a roll call vote. THE COMMITTEE RECESSED FROM 9:50 A.M. – 10:03 A.M. FINANCE COMMITTEE Page 4 November 15, 2001 10. MR #01303 – SHERIFF DEPARTMENT – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 1999 -2003 Oxford Township is seeking to amend its law enforcement contract with the Sheriff, effective January 1, 2002, to add one Deputy (no -fill), increasing the number of Deputy, no-fill, from zero to one and the total number of contracted personnel from 12 to 13. Patterson moved approval of the attached suggested Fiscal Note. Supported by Amos. Motion carried unanimously on a roll call vote. 11. MR #01304 - SHERIFF DEPARTMENT – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON Brandon Township is seeking to amend its law enforcement contract with the Sheriff, effective January 1, 2002, to add one Deputy II, no fill, increasing the number of Deputy II, no fill, from zero to one and the total number of contracted personnel from 12 to 13. Patterson moved approval of the attached suggested Fiscal Note. Supported by Dingeldey Motion carried unanimously on a roll call vote. 12. MR #01297 – COUNTY CLERK/REGISTER OF DEEDS – RENEWAL OF THE REGISTER OF DEEDS CASH RECEIPTING, INDEXING, IMAGING SYSTEM AND INTERNET SOLUTION The Clerk/Register of Deeds is requesting authorization to renew its contract with AC S Government Records Management Division (ACS), through September 30, 2005. Contract renewal will transfer business risk to ACS by requiring ACS to continue to provide the necessary hardware and software, at their expense, to continue charging a $2.55 fee per document successfully processed and to continue sharing a $.24 fee per document successfully imaged. ACS will also be required to provide and support hardware and software necessary to continue the Internet business solution (Recorded Document Profile within @ccess Oakland) at a fee of $7,500 per month. The proposed contract is for a not to exceed amount of $7,335,000 and will expire September 30, 2005. Renewal of the contract will also allow ACS to complete the imaging/scanning of documents dating from January 1, 1983, through June 30, 1999, at a cost of $.11 for each document. This sum is over and above the annual not to exceed amount. The vendor will also be responsible for connectivity with other County land related computer systems. Mr. Palmer requested information on the Family Planning General Services program. Amos moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote. 13. MR #01295 – PARKS AND RECREATION/MOBILE RECREATION AND NATURE PROGRAMS – INCREASE TWO (2) SR, PART -TIME ELIGIBLE 1,500 HR/YR RECREATION SPECIALIST POSITIONS TO FULL TIME In response to the increase in requests for Mobile Recreation Programs and the number of programs being offered, Parks and Recreation is requesting approval to increase one part-time eligible, 1,500 hour/year Recreation Specialist position in the Mobile Recreation program to full time. Parks and Recreation is also requesting that one part -time eligible, 1500 hour/year FINANCE COMMITTEE Page 5 November 15, 2001 Recreation Specialist position assigned to the Independence Oaks Nature Program be increased to full time to replace the full-time Recreation Specialist transferred to Lyon Oaks to implement it’s nature program there and at other day -use parks. Funding is provided for in the Parks and Recreation budget. Palmer moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 13a. PARKS AND RECREATION COMMISSION – RED OAKS WATERPARK LEASE The Parks and Recreation Commission is requesting approval of a 50-year lease agreement between Oakland County and the George W. Kuhn Drain for property at the Red Oaks Waterpark to allow for the addition of new water features, including an action river, children’s play area and a squirt zone. The Parks and Recreation Commission is committing $3.3 million from its Capital Improvement Projects Budget to this project. Palmer moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote. 14. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – 52-3 DISTRICT COURT & SHERIFF’S SUBSTATION, PROJECT 96-8 – ARCHITECT/ENGINEER AND CONSTRUCTION MANAGEMENT SERVICES CONTRACT M.R. #01165 authorized the Oakland County Building Authority to issue bonds for the purpose of constructing, furnishing and equipping the 52 -3 District Court and Sheriff Substation. M.R. #01077 approved purchase of 9.2 acres in Rochester Hills for the 52 -3 District Court. On May 1, 2001, the Planning and Building Committee authorized Facilities Management to receive proposals for these services. On June 5, 2001, Facilities Management reported that the City of Rochester Hills has requested that a Sheriff Substation be included in the project. Facilities Management is requesting authorization of a $646,800 contract with French Associates, Inc. of Rochester for architectural/engineering services, and a $788,286 contract with George W. Auch Company of Pontiac for construction management services for the 52-3 District Court Project. The resolution also authorizes a transfer of $800,000 from the Capital Improvement Program/Building Fund to the Project Work Order Fund for project design costs that will be incurred prior to availability of bond proceeds. If construction of a Sheriff Substation is added to the project, compensation for services will increase by $275,200 to French Associates, Inc. and by $192,000 to the George W. Auch Company. Palmer moved approval of the attached suggested Resolution. Supported by Douglas. Motion carried unanimously on a roll call vote. 15. FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDS FOR COURTHOUSE AUDITORIUM RENOVATIONS Facilities Management is requesting authorization to transfer funds of $576,300 f rom the Capital Improvement Program/Building Improvement Fund to the Project Work Order Fund for the Courthouse Auditorium Renovation project. This project is included in the FY 2002 FINANCE COMMITTEE Page 6 November 15, 2001 Capital Improvement Program. The project includes electrical improvements, installation of new carpeting, public seating, commissioner workstations, electronic voting, graphics and signage and construction of a new platform. Palmer moved approval of the attached suggested Resolution. Supported by Melton. Motion carried on a roll call vote with Taub voting no. 16. MR #01296 – DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – ACCEPTANCE OF WOMEN’S CARDIOVASCULAR DISEASE PREVENTION GRANT The Health Division has been awarded $50,000 from the Michigan Department of Community Health to enhance existing efforts to reduce cardiovascular disease among African American women. Funds will be used to provide culturally appropriate radio spots, on a radio station with an African American audience, for one-year; to print literature for distribution at partner organizations and the radio station’s special events; to cover staff time and mailing expenses and to produce an evaluation component. Amos moved approval of the attached suggested Fiscal Note. Supported by Friedman Appel. Motion carried unanimously on a roll cal vote with Patterson absent. 17. DEPARTMENT OF HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – FY 2001-2002 CHILDREN’S VILLAGE SCREENING GRANT - ACCEPTANCE The Health Division has been awarded a $50,026 grant from the Mich igan Department of Community Health for FY 2000-2001. These project funds will be used to screen and treat at -risk adolescents for sexually-transmitted diseases and to compile data. This program is performed in collaboration with the Health Division’s Infant Mortality Reduction Program. During the previous program year, 900 adolescents were tested. Those testing positive and still incarcerated are treated prior to release. Those who have been released when results are received, are sent notice of results for follow-up treatment. Amos moved approval of the attached suggested Fiscal Note. Supported by Friedman Appel. Motion carried unanimously on a roll call vote. 18. MR #01298 – DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2001 DEVELOPMENT APPROPRIATION TRANSFER The resolution authorizes the transfer of departmental appropriations for actual quarterly expenses from the non-departmental budget to the user department. Charges are $923,382 for data processing and $55,677 for imaging develop ment. Direct charges to Special Revenue and Proprietary fund departments are $267,595 and $2,320 for non - county agencies. Dingeldey moved approval of the attached suggested Resolution. Supported by Amos. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 7 November 15, 2001 19. MR #01300 – PERSONNEL DEPARTMENT – FISCAL YEAR 2002 WAGE AND BENEFIT REOPENER FOR EMPLOYEES REPRESENTED BY THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) LOCAL 2720 The County of Oakland and AFSCME Local 2720 have reached an agreement regarding wages and benefits for FY 2002, providing a “me too” on both wages and benefits consistent with that of the general employees. A wage increase of 4% will become effective as of September 22, 2001, as well as any benefit changes put into effect for the 2002 Fiscal Year. Patterson moved approval of the attached suggested Fiscal Report. Supported by Amos. Motion carried unanimously on a roll call vote with Palmer absent. COMMUNICATIONS A. Contract Exception Report for the Month of October C. Industrial Facility Exemption Certificate No. 1995 -435 – Lamina Inc., City of Oak Park D. Industrial Facility Exemption Certificate No. 1995 -144R – GTN Industries, Inc. - City of Oak Park E. Industrial Facility Exemption Certificate No. 1998-084 – Great Lakes Color Printers - City of Oak Park Dingeldey moved to receive and file the communications A, C -E. Supported by Amos. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the comm ittee, the meeting was adjourned at 10:55 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Commi ttee approval.