Loading...
HomeMy WebLinkAboutMinutes - 2001.12.03 - 35692WILLIAM R. PATTERSON Chairperson SHELLEY G. TAUB Vice Chairperson GEORGE SUAREZ Minority Vice Chairperson December 3, 2001 The meeting of the General Government Committee was called to order at 2:03 p.m. by Chairperson Patterson, in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Shelley G. Taub, George Suarez, Hugh D. Crawford, Chuck Mos s, Peter H. Webster, Ruel E. McPherson, Michelle Friedman Appel. COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT DISTRICT COURT 52-1 Michelle Bilger, Administrator DISTRICT COURT 52-2 Sharon Rupe, Administrator DISTRICT COURT 52-3 Linda Hammerstein, Administrator Jennifer Marlinger, Deputy Administrator CLERK/REGISTER OF DEEDS G. William Caddell, Clerk/Register Pat Campbell, Deputy Clerk/Register Frank Millard, Deputy Clerk/Register Larry Mitchell, Supervisor CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Julie Secontine, Attorney EXECUTIVE OFFICE Gerald Poisson, Assistant Deputy FISCAL SERVICES Tim Soave, Chief HUMAN SERVICES Thomas Gordon, Director MANAGEMENT & BUDGET Jeff Pardee, Director PERSONNEL David VandeGrift, Analyst BLOOMFIELD TOWNSHIP Dave Payne, Supervisor Wilma Cotton, Clerk Dan Devine, Treasurer FOSTER, SWIFT, ET. AL Wiliam Fahey, Attorney POLING, MCGAW & POLING Richard Poling, Attorney FREE PRESS Sally Tato, Reporter OAKLAND PRESS Charlie Crumm, Reporter BOARD OF COMMISSIONERS James H. VanLeuven, Administrative Director Sheryl Mitchell, Analyst Helen Hanger, Sr. Committee Coordinator AGENDA OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Hugh D. Crawford Chuck Moss Peter H. Webster Ruel E. McPherson Michelle Friedman Appel GENERAL GOVERNMENT COMMITTEE Page 2 December 3, 2001 Moss moved to amend the agenda to add a resol ution titled Opposition to House Bill 5467 – Creation of Detroit Area Regional Transportation Authority as the first item on the agenda. Supported by Suarez. Motion carried unanimously on a roll call vote. OPPOSITION TO HOUSE BILL 5467 – CREATION OF DETROIT AREA REGIONAL TRANSPORTATION AUTHORITY HB 5467 creates a regional transit authority. Mr. Poisson explained that the Administration is opposed to this bill in its current form. Since last June, the Administration and representatives of the seven-county region and the City of Detroit have met in an attempt to draft transportation legislation. This bill is not a product of that committee. Early indications of available seed money have been withdrawn. Other problems with the bill include collective b argaining issues, a lack of assurance for maintaining current funding levels for DDOT and SMART, unclear language as to SMART’s role following adoption of the legislation and voting membership. Discussions with Representative Kilpatrick are continuing. Moss moved approval of the attached suggested resolution. Supported by Taub. Motion carried unanimously on a roll call vote. COUNTY CLERK/REGISTER OF DEEDS – ESTABLISH FEES FOR ELECTRONIC FILING OF LAND RECORDS AND INCREASE FEES FOR MICROGRAPHICS The Clerk/Register of Deeds is requesting to establish a fee for the electronic filing of land records of $10.00 per document, with $7.00 allocated to the County and $3.00 to ACS Systems, contract provider for the Clerk’s land records imaging system. This is a new service resulting from enhancement of the ACS System. The Clerk is also requesting to increase micrographic fees from the current $.027 per photostatic image to $.055 on January 1, 2002, $.075 on July 1, 2002, and then to $.10 on January 1, 2003. This fee has not been increased in ten years. This increase is based on a review of fees for these services charged by other counties which, on the average, is $.10. Crawford moved approval of the attached suggested resolution. Supported by McPherson. Motion carried unanimously on a roll call vote. BOARD OF COMMISSIONERS – APPOINTMENT TO THE RETIREMENT COMMISSION The term of the citizen-appointed member to the Retirement Commission expires December 31, 2001. The current member, Dennis Murphy, has applied for reappointment. No other applications were submitted. Crawford moved the attached suggested report recommending Dennis Murphy be appointed to the Retirement Commission for a four-year term ending December 31, 2005. Supported by Moss. Motion carried unanimously on a roll call vote. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE OAKLAND COUNTY ACT 641 SOLID WASTE PLANNING COMMITTEE GENERAL GOVERNMENT COMMITTEE Page 3 December 3, 2001 Michael Csapo, General Manager of the Resource Recovery and Recycling Authority of Southwest Oakland County, has applied for reappointment to the Act 641 Solid Waste Planning Committee as a representative of the Solid Waste Industry (SWI). Additionally, an application was submitted by Michael Czuprenski, Operations Director for the Southeastern Oakland County Reso urce Recovery Authority (SOCCRA), for appointment to a Solid Waste Industry seat on the recommendation of Mr. Thomas Waffen of SOCCRA, a previous SWI member whose term expired on October 11, 2001. Mr. Waffen has indicated he is retiring and will no longer be eligible for this seat. McPherson asked that new applicants be interviewed by the Committee and requested that the question be divided. There were no objections. Crawford moved the attached suggested report recommending reappointment of Michael Csapo to the Act 641 Solid Waste Planning Committee, as a Solid Waste Industry representative, for a two-year term ending October 11, 2003. Supported by Taub. Motion carried unanimously on a roll call vote. Webster moved that an interview time be scheduled for Mr. Czuprenski. Supported by Suarez. Motion carried on a roll call vote with Taub voting no. CIRCUIT COURT/DISTRICT COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF DEEDS – CREATION OF EIGHT (8) USER SUPPORT SPECIALIST POSITIONS TO SUPPORT IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT In conjunction with implementation of the Judicial Information Management System (JIMS), per M.R. #00065, the departments involved in this project are requesting the creation of five (5) Use r Support Specialist I and three User Support Specialist II positions to provide staff exclusively devoted to implementation of the system in order to meet scheduled launch dates. These positions will be authorized for the period January 1, 2002, through September 30, 2003. Taub moved to report in approval of the suggested resolution. Supported by Crawford. Discussion followed regarding the needs of non-52nd District Courts. Mr. Oeffner indicated that he has met with several administrators from the County’s other district courts and they have indicated that they would like to see the system up and running before considering participation. A roll call vote was taken: Ayes: Taub Nays: Friedman Appel Crawford Suarez Moss Webster Patterson McPherson GENERAL GOVERNMENT COMMITTEE Page 4 December 3, 2001 Motion failed. DETACHMENT PETITION SUBCOMMITTEE – STATUS REPORT ON MR #01305 – BOARD OF COMMISSIONERS – ACCEPTANCE OF PETITION FOR DETACHMENT AND SCHEDULING DETACHMENT VOTE OF THE ELECTORATE OF THE CITY OF PONTIAC TO THE CHARTER TOWNSHIP OF BLOOMFIELD Mr. Webster reviewed the information provided through the report from the Subcommittee. The Clerk has reported that it will take an estimated 100 hours to comer status. The entire review should be completed in time for the Board to address this matter by December 13. Corporation Counsel has been asked to review the petitions as to form and to provide a number for the minimum number of petition signatures needed, as well as the number beyond the required minimum to provide a safe cushion, for a special election. The Clerk provided an update on the work of Elections and Deeds regarding this matter. A total of 419 petition signatures have been reviewed by both Divisions. Of these, 392 have been validated. The verification process is averaging 3.13 minutes for each signature. A total of 1,094 signatures will be needed to set a special election. The Clerk is targeting verification of 1,150 to provide for a margin of error. It is anticipated that this work will be completed by December 10, with an absolute final date of December 13, so that the Board may consider the resolution at the final meeting of its annual session. Crawford moved to accept the report of the Detachment Petition Subcommittee. Supported by McPherson. Motion carried on a voice vote. MR #01305 – BOARD OF COMMISSIONERS – ACCEPTANCE OF PETITION FOR DETACHMENT AND SCHEDULING DETACHMENT VOTE OF THE ELECTORATE OF THE CITY OF PONTIAC TO THE CHARTER TOWNSHIP OF BLOOMFIELD (The resolution was postponed by the General Government Committee on November 14, 2001, until today.) The resolution was sponsored by Commissioners Buckley, Law, Moss and Taub. The resolution provides for the Board of Commissioners to determine that the Petition for Detachment complies with the requirements of MCL 117.6 and 117.8 and to submit same to the vote of the City of Pontiac and Charter Township of Bloomfield electorate on February 5, 2002. Moss moved to postpone the resolution until December 6, 2001. Supported by Crawford. Motion carried unanimously on a roll call vote. BOARD OF COMMISSIONERS – AMENDMENT TO GRANTS PROCEDURE (This is a Finance Committee Resolution. It has been sent to all other committees for information purposes and possible input.) In response to departments’ concerns regarding the difficulty of implementing the grant procedures, staff representing the Board of Commissioners, Management and Budget, GENERAL GOVERNMENT COMMITTEE Page 5 December 3, 2001 Corporation Counsel, Fiscal Services, the Sheriff and the Health Division have reviewed the current grant procedures and are recommending several changes. The 15% variance requirements will be eliminated for all applications and acceptances. No grant applications will be required to come before a committee for approval, just as information. Grant acceptance resolutions will start in their respective liaison committees and then be referred through Personnel, if necessary, and Finance. Additionally, in response to the tight time frame usually provided by the granting agency for the County to accept a grant, all grant a cceptance resolutions will be authorized to complete the committee process in the same week. This final change will also alleviate the need to suspend the rules as a result of a direct referral to the Personnel and Finance Committees. Suarez moved to receive and file the resolution as information. Motion carried on a voice vote. Webster moved to reconsider the resolution for Circuit Court/District Court/Prosecuting Attorney/Clerk-Register of Deeds – Creation of Eight (8) User Support Specialist Positions to Support Implementation of the Judicial Information Management System (JIMS) Project Supported by Friedman Appel. Motion to reconsider carried unanimously on a roll call vote. CIRCUIT COURT/DISTRICT COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF DEEDS – CREATION OF EIGHT (8) USER SUPPORT SPECIALIST POSITIONS TO SUPPORT IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT Mr. Pardee indicated that a recommendation would be made to the County Executive to designate an additional $250,000, from P.A. 189 money, for the non-52nd district courts. If authorized, this amount would be for a second year, in addition to the $250,000 currently designated for this purpose. Ms. Friedman Appel requested that consideration be given to roll ing over any remaining funds following this two-year period, to be designated for the same purpose. Webster moved approval of the attached suggested resolution. Supported by Taub. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Family Independence Agency Minutes – 9/25/01 B. Washtenaw County Resolution Supporting S.B. 677 Re: Secondary Road Patrol and Jail Reimbursement Programs Funding C. Calhoun County Resolution Supporting Investigation of Steel Dumping D. Crawford County Resolution Supporting Investigation of Steel Dumping GENERAL GOVERNMENT COMMITTEE Page 6 December 3, 2001 E. Crawford County Resolution Supporting Revisit of Term Legislation F. Schoolcraft County Resolution Supporting Juvenile Facility Reimbursement G. NEMCOG Resolution Supporting Use of State Budget Stabiliza tion Fund to Replace State Revenue Reductions H. Fire Records Management Committee Minutes – 11/14/01 I. OLHSA Minutes – 6/27/01 J. OLHSA Minutes – 8/22/01 H. OLHSA Minutes – 9/26/01 Moss moved to receive and file the communications. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 3:50 p.m. ________________________ _______________________________ Helen Hanger, James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.