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HomeMy WebLinkAboutMinutes - 2001.12.04 - 35693 December 4, 2001 The meeting was called to order by Chairperson Palmer at 9:04 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Peter H. Webster, Tim Melton, Lawrence A. Obrecht, John P. Garfield, Nancy Dingeldey, Terry L. Sever, and William Brian PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT: Vincent Gregory OTHERS PRESENT: Facilities Management David Ross, Director Paul Hunter, Manager Facilities Engineering Michael Hughson, Property Management Specialist Fiscal Services Tim Soave, Chief Board of Commissioners James H. VanLeuven, Jr., Director Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF November 13, 2001 Garfield moved to amend the minutes of November 13, 2001, Page 3, as follows: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT – APPROVAL OF BROWNFIELD REDEVELOPMENT AUTHORITY BYLAWS "Garfield moved the Planning & Building Committee recommend to the Board the attached suggested resolution be adopted. Supported by Melton." Motion to amend supported by Sever. Motion carried on voice vote. Planning & Building Committee Agenda Page 2 December 4, 2001 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Lawrence A. Obrecht John P. Garfield Nancy Dingeldey Terry L. Sever William Brian Vincent Gregory Charles E. Palmer Chairperson Peter H. Webster Vice Chairperson Tim W. Melton Minority Vice Chairperson APPROVAL OF MINUTES OF November 13, 2001, (Continued) Garfield moved to approve the Minutes of November 13, 2001 as amended. Supported by Sever. Motion carried on a voice vote. APPROVAL OF MINUTES OF November 29, 2001 Dingeldey moved to approve the Minutes of November 29, 2001 as printed. Supported by Sever. Motion carried on voice vote. PUBLIC COMMENT Mr. VanLeuven pointed out under the recently adopted Brownfield By -Laws two additional Authority Board members must be appointed. Chairperson Palmer indicated if necessary a special meeting will be held prior to the Board meeting of December 13, 2001. Commissioner Sever suggested the Resolution could be amended from the Board floor to appoi nt the additional Authority Board members. CONSENT AGENDA Garfield moved to receive and file: Item A – Commissioner Gregory – Report – Inspection Tour of North Office Building Item B – Commissioner Sever – Report – Inspection Tour of Central Heating Plant and Sheriff's "L" Building Item C – Facilities Management/Facilities Engineering – Monthly Progress Report Supported by Dingeldey. Motion carried on a voice vote. Planning & Building Committee Agenda Page 3 December 4, 2001 FACILITIES MANAGEMENT/FACILITIES ENGINEERING – OFFICE BUILDING REUSE SPACE STUDY Spectrum Strategies conducted a study to determine and recommend the best reuse of the Oakland Schools Administration Building purchased by the County in May 2000. T hey have also analyzed the functional impact on other Service Center office buildings including the Executive Office Building, Pontiac Health Center, North Office Building, Courthouse Complex and Oakland Pointe Office Buildings. This resolution adopts the Administrative Planning Concept of the Office Building Reuse Space Study, dated November 2001 as the guide for future space planning for the identified government functions and facilities. Brian moved approval of the attached suggested resolution. Suppo rted by Dingeldey. Motion carried on roll call vote: Palmer, Webster, Melton, Obrecht, Garfield, Dingeldey and Brian: Yes Sever: No Gregory: Absent DEPARTMENT OF FACILITIES MANAGEMENT – AMENDMENT TO MISCELLANEOUS RESOLUTION NO. 01158 AS ADOPTED ON JUNE 5 , 2001 Pursuant to MR #01158, adopted on June 5, 2001, the Oakland County Board of Commissioners approved the exchange, via quit claim deed, of approximately 6.2 acre parcels of land with the City of Pontiac for the purpose of maximizing its development o f a technology park over part of the former Clinton Valley Center property. A recent survey of the remaining property has resulted in the discovery of error in the legal description of the entire Clinton Valley parcel. Therefore an error in the legal description of the 6.2-acre parcels to be exchanged by the County of Oakland and the City of Pontiac has occurred. This resolution requests MR #01158 be amended by substituting the corrected legal descriptions of the parcels. Melton moved approval of the attached suggested resolution. Supported by Dingeldey. Motion carried on unanimous roll call vote with Gregory absent. Planning & Building Committee Agenda Page 4 December 4, 2001 DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL OF CONVEYANCE OF TELEGRAPH ROAD ACCESS PARCEL TO THE CITY OF PONTIAC, PART OF PARCEL NOS. 14-19-351-004 AND 14-19-351-009 The City of Pontiac approved a site plan for the development of the Clinton Valley Center property on July 26, 2001. The County of Oakland is req uired to grant an easement to the City of Pontiac that is appropriate to service developed parcels of the former Clinton Valley Center property over the southern most section of County owned property. The intended purpose of the easement is to provide a means of ingress, egress and for placement of utilities to service development of the property. It has been determined that a 2.27 acre parcel measuring 1,090.19 feet in length located adjacent to the south property line of the Oakland County Service Cente r is appropriate to service development of the remaining Clinton Valley Center property. Corporation Counsel recommends conveying the property via quit claim deed and that easements be reserved over the subject property for public utilities and sidewalk with a right of reversion in favor of Oakland County. Melton moved approval of the attached suggested resolution. Supported by Dingeldey. Motion carried on unanimous roll call vote with Gregory absent. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT – SALE OF THE SOUTH ONE-HALF OF CLAIRVIEW DRIVE ADJACENT TO GLEN OAKS COUNTY PARK, CITY OF FARMINGTON HILLS Sever moved approval of the attached suggested resolution. Supported by Dingeldey. In accordance with the Rules and Procedures of the Oakland County Board of Commissioners for the purchase or sale of property via a private sale, the North Orchard Plaza, L.L.C. has tendered a purchase agreement in the amount of $50,000 to purchase, via quit claim deed, the south one - half of Clairview Drive, which abuts Glen Oaks County Park. The Oakland County Parks and Recreation Commission has concluded that Clairview Drive as vacated is not required for future development or expansion of Glen Oaks County Park. The Oakland County Parks and Recreation Commission, the Department of Facilities Management and Corporation Counsel recommend that the Oakland County Board of Commissioners accept and approve a purchase agreement for the sale of the south one-half of Clairview Drive adjacent to Glen Oaks County Park as vacated for the sum of $50,000. Planning & Building Committee Agenda Page 5 December 4, 2001 DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT – SALE OF THE SOUTH ONE-HALF OF CLAIRVIEW DRIVE ADJACENT TO GLEN OAKS COUNTY PARK, CITY OF FARMINGTON HILLS (Continued) Sever moved to amend the first BE IT FURTHER RESOLVED paragraph to read as follows: 'BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby designate that the funds received for the sale of the vacated Clairview Drive in the amount of $50,000 be paid to the Oakland County Parks and Recreation Department and designated for the improvement of Glen Oaks County Park." Supported by Melton Motion to amend carried on a voice vote. Main motion as amended carried on unanimous roll call vote with Gregory absent. BOARD OF COMMISSIONERS – AMENDMENT TO GRANTS PROCEDURE Operating departments have expressed concern that current grant procedures are difficult t o implement. Staff members from the Board of Commissioners, Corporation Counsel, Fiscal Services, the Sheriff's Department and the Health Division met and recommend revision to the current grant procedures to make them easier to implement while still prot ecting the County's interest. Obrecht moved the Planning & Building Committee Report to the Finance Committee the above-mentioned resolution be adopted. Supported by Garfield. Obrecht moved to amend the Grant Application and Acceptance Procedures Genera l Gidelines as follows: "ROLE OF THE BOARD OF COMMISSIONERS The Board of Commissioners has the authority to approve grant agreements and amendments in accordance with the attached procedures." Supported by Garfield. Motion carried on a voice vote. Planning & Building Committee Agenda Page 6 December 4, 2001 BOARD OF COMMISSIONERS – AMENDMENT TO GRANTS PROCEDURE (Continued) Dingeldey moved to amend the NOW THEREFORE BE IT RESOLVED paragraph to read as follows: "NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby adopts the grant procedures, in accordance with Attachment A entitled "Grant Application and Acceptance Procedures" effective for all grant processing beginning January 1, 2002. Said action supercedes all previously approved grant procedures." Supported by Garfield. Motion to amend carried on a voice vote. Main motion as amended carried on a voice vote. OTHER BUSINESS/ADJOURNMENT: Chairperson Palmer reminded the Committee of the end of the year lunc heon at 11:30 today at Lookout Lodge. He expressed his appreciation to Committee members for their participation and contributions to the Planning and Building Committee over the past year. There being no further business the meeting was adjourned at 10:21 a.m. _________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee approval.