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HomeMy WebLinkAboutMinutes - 2001.12.05 - 35695 December 5, 2001 The meeting was called to order by Vice Chairperson Galloway at 10:37 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: David N. Galloway, Eric Coleman, David L. Moffitt, David B. Buckley, William Brian, Vincent Gregory, and George W. Suarez PERSONNEL COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT: Personnel Department Judy Eaton, Director Tom Eaton, Deputy Director Jennifer Mason, H. R. Supervisor Lois Koeber, Supervisor Mary Pardee, Analyst Brenthy Johnston, Analyst David Vandegrift, Analyst Karen Jones, Analyst Sheriff's Department Michael Bouchard, Sheriff Tom Quisenberry, Undersheriff Dale Cunningham, Manager Executive Offices Robert Daddow, Asst. Dep. County Executive Management & Budget Jeff Pardee, CFO Friend of the Court Joe Salamone, Friend of the Court Circuit Court Kevin Oeffner, Court Administrator Clerk/Register G. William Caddell, Clerk/Register Frank Millard, Deputy Clerk/Register District Court Michelle L. Bilger, Administrator 52-1 Sharon Rupe, Administrator, 52-2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE David N. Galloway Majority Vice-Chair Eric Coleman, Minority Vice-Chair David L. Moffitt David B. Buckley William Brian Vincent Gregory George W. Suarez Jim Verploeg, Administrator 52-4 Personnel Committee Page 2 December 5, 2001 OTHERS PRESENT (Continued): Board of Commissioners Sheryl Mitchell, Senior BOC Analyst Harvey Wedell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF MINUTES OF NOVEMBER 14, 2001 Coleman moved to approve the minutes of November 14, 2001 as printed. Supported by Brian. Motion carried on a voice vote. CIRCUIT COURT/FAMILY DIVISION/FOC/CHILD SUPPORT ACCOUNTING A ND BANKING – PERSONNEL RELATED CHANGES FOR CSES SUPPORT The implementation of the Michigan Child Support Enforcement System (Mi CSES) as mandated by the State has overburdened the current Child Support Banking Account Clerk II positions with processing, payment receipting, counter service to the public and employer Federal Employer Identification Number verification. The added clerical functions inhibit the ability of the FOC staff to process funds in a timely manner. The three requested positions will be funded through 9/20/02 and reviewed for continuation as a part of the FY03 budget process. Suarez moved the Personnel Committee Report to the full Board with the recommendation the above-mentioned Resolution be adopted. Supported by Coleman. Motion carried on unanimous roll call vote. CIRCUIT COURT/DISTRICT COURT/PROSECUTING ATTORNEY/CLERK -REGISTER OF DEEDS – CREATION OF EIGHT (8) USER SUPPORT SPECIALIST POSITIONS TO SUPPORT IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT The departments involved in the launch of JIMS have requested the creation of eight GF/GP User Support Specialist positions within their departments for the period January 1, 2002 through September 30, 2003 to be fully committed to the JIMS project and rep ort directly to the JIMS Project Manager for day to day assignments. The departments are also requesting that certain operating department employees assigned at least one -half of their time to JIMS implementation be provided Hot Skills supplemental pay. This supplemental pay will expire September 30, 2003. Personnel Committee Page 3 December 5, 2001 Buckley moved the Personnel Committee Report to the full Board with the recommendation the above-mentioned Resolution be adopted. Supported by Coleman. Coleman moved to amend the Resolution by adding a third BE IT FURTHER RESOLVED paragraph: "BE IT FURTHER RESOLVED that no User Support Specialist classification working on the JIMS project is eligible for Hot Skills pay." Supported by Buckley. Motion to amend carried on a voice vote. Main motion as amended carried on unanimous roll call vote. MR #01315 SHERIFF'S DEPARTMENT – ADDITION OF SECOND HELICOPTER FOR AVIATION UNIT Law enforcement that provides for safety and security in Oakland County would be greatly enhanced with the addition of a second helicopter available to assist all law enforcement agencies within the jurisdiction. The Sheriff is proposing that the funding for this second helicopter come from the savings of the privatization of the Food Service Operations within the Oakland County Sheriff's Department. It is also requested that two GF/GP Deputy II positions be created in the Aviation Unit, Patrol Services Division and one marked patrol vehicle (with mobile radio, prep and DCT) be added to the county fleet. Suarez moved the Personnel Committee Report to the full Board with the recommendation MR #01315 be adopted. Supported by Buckley. Motion carried on unanimous roll call vote. Vice Chairperson Galloway requested the Sheriff's Dep artment supply the Personnel Committee with an informational copy of the semi-annual report regarding the Aviation Unit as presented to the Public Services Committee. Personnel Committee Page 4 December 5, 2001 SHERIFF'S DEPARTMENT/COUNTY EXECUTIVE – CREATION OF ONE CAPTAIN POSITION ASSIGNED TO THE EMERGENCY RESPONSE AND PREPAREDNESS UNIT Oakland County's emergency management functions are mandated by the Michigan Emergency Management Act to provide for the coordination of all matters pertaining to emergency services, disaster preparedness and recovery assistance within the County. Recent events make it imperative that the County develop a new Emergency Management Plan to provide for a coordinated countywide response associated with potential biohazardous, chemical and/or radiological incidents. The proposed Captain's position would work on mutual aid agreements for 61 communities, develop and implement Emergency Plans for the law enforcement communities and be the Emergency Operations Center law enforcement contact from the Sheriff's Department during Emergency Operations Center events. Suarez moved the Personnel Committee Report to the full Board with the recommendation the above-mentioned Resolution be adopted. Supported by Gregory. Motion carried on unanimous roll call vote. SHERIFF'S DEPARTMENT – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF INDEPENDENCE 1999 -2003 The Charter Township of Independence has approved a proposed amendment to their contract which would add one Detective sergeant and one Deputy II (no -fill) resulting in a new total of 18 deputy II (no fill) being contracted and bring the total number of contracted deputies to twenty seven. One unmarked vehicle (with pager, mobile and prep rad io) will be added to the County fleet. This amendment will take effect on January 1, 2002. Brian moved the Personnel Committee Report to the full Board with the recommendation the above-mentioned Resolution be adopted. Supported by Gregory. Motion carried on unanimous roll call vote. SHERIFF'S DEPARTMENT – 2001/2002 SECONDARY ROAD PATROL GRANT ACCEPTANCE The Michigan Department of State Police – Office of Highway Safety Planning has awarded Oakland County a grant in the amount of $1,047,698, an 8.25 % decrease from 2000/2001. It is requested that one Special Revenue Deputy II position and one Patrol vehicle with radio and MDC be eliminated from the County fleet. Coleman moved the Personnel Committee Report to the full Board with the recommendation the above-mentioned Resolution be adopted. Supported by Suarez. Motion carried on unanimous roll call vote. Personnel Committee Page 5 December 5, 2001 PERSONNEL DEPARTMENT – FISCAL YEAR 2002 WAGE AND BENEFIT REOPENER FOR EMPLOYEES REPRESENTED BY THE COMMAND OFFICER'S ASSOCIATION (COA) OF MICHIGAN The County of Oakland and Command Officer's Association have reached an agreement regarding wages for Fiscal Year 2002. This agreement provides for a salary increase effective with the pay period beginning September 22, 2001. This agreement recognizes a 10% differential between the top step of Deputy II (including MCOLES Bonus) and the top step for Sergeant. The agreement also recognizes a 10% differential between the classifications within the bargaining unit. Gregory moved approval of the attached suggested Resolution. Supported by Brian. Motion carried on unanimous roll call vote. Commissioner Buckley requested Item #9 be considered before Item #8. There was no objection. PERSONNEL/HUMAN RESOURCES – SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY 2002 The First Quarterly Report for FY 2002 identifies reviews of salary grade placement of classifications completed and salary grade changes recommended by the Personnel Department. Funds have been established in the Classification and Rate Change fund to implement salary grade changes resulting from Salary Administration Quarterly Report recommendations. Lois Koeber of the Personnel Department distributed corrected copies of Page 5 "Summary Page". Mr. Palmer Sesti, Youth and Family Caseworker in Family Court/Juvenile Adoptions has filed an appeal with the Personnel Department requesting a hearing before the Job Evaluation Review Panel. Coleman moved to refer Mr. Sesti's appeal request to the Job Evaluation Review Panel for determination. Supported by Brian. Motion carried on a voice vote. Gregory moved approval of the attached suggested Resolution. Supported by Brian. Motion carried on unanimous roll call vote. Personnel Committee Page 6 December 5, 2001 Minority Vice-Chairperson Coleman assumed the Chair at 11:52 a.m. OAKLAND COUNTY WORKPLACE VIOLENCE POLICY A written policy has been proposed to specifically address workplace violence identifying actions that are considered violent or threats of violence in the workplace. This policy also specifies disciplinary action for those who threaten, attempt, or actually commit violent acts or fail to report such incidents. Commissioner Moffitt, Chair of the Workplace Violence Policy Study Group reported the Study Group, having met on two occasions, felt additional evaluation was necessary and were not prepared to make their recommendation to the Personnel Committee at this time. Judy Eaton, Director, Personnel Department, distributed a working draft, not previously available to the Committee, of an "Oakland County Workplace Violence Policy". Moffitt moved to postpone consideration of this item to the next Personnel Committee meeting. Moffitt withdrew his motion. Discussion followed. The Committee determined a motion to discharge the Workplace Violence Policy Study Group was appropriate before any further action. Gregory moved to discharge the Study Group. Supported by Galloway. Motion carried: Galloway, Buckley, Brian and Gregory: Yes Coleman, Moffitt and Suarez: No Galloway moved approval of the attached suggested resolution and policy as submitted by the Personnel Department this morning. Supported by Gregory. Commissioner Moffitt requested the Minutes reflect the policy submitted by the Personnel Department this morning does not represent a consensus of the Study Group. Motion failed: Galloway, Buckley, Brian: Yes Coleman, Moffitt, Gregory, Suarez: No Personnel Committee Page 7 December 5, 2001 COMMUNICATIONS: Gregory moved to Receive & File Item A A. Position Change Summary Report Supported by Suarez Motion carried on a voice vote. B. Suarez moved the Personnel Committee Report to the Finance Committee their concurrence with the Planning and Building Report regarding – Board of Commissioners – Amendment to Grants Procedure. Supported by Gregory. Motion carried on a voice vote OTHER BUSINESS: Commissioner Coleman requested the Personnel Department include the "Last Date Reviewed" column in their Salary Administration Quarterly Reports, Part II – Personnel Department Recommendations. The Personnel Committee meetings will begin at 9:30 a.m. in 2002. ADJOURNMENT: Gregory moved to adjourn at 12:20 p.m. Supported by Suarez. Motion carried on a voice vote. ______________________________________________ Nancy Wenzel, Committee Coordinator ______________________________________________ James H. VanLeuven, Jr., Administrative Director NOTE: The foregoing minutes are subject to Committee approval.