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HomeMy WebLinkAboutMinutes - 2002.01.15 - 35700 January 15, 2002 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, William Brian, George Suarez, John P. Garfield, Fran Amos, Terry L. Sever, Peter H. Webster and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management David Ross, Director Paul Hunter, Manager, Facilities Engineering Michael Hughson, Prop. Mgmt. Specialist Dick Johnston, Manager, FM&O Robert Larkin, Supervisor Facilities Planning Drain Commissioner John McCulloch, Drain Commissioner Joseph Colaianne, Insurance Administrator Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Clerk/Register William Caddell, Clerk/Register Patrick Campbell, Deputy Clerk/Register Board of Commissioners Harvey Wedell, Senior An alyst Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF September 11, 2001 Garfield moved to approve the minutes of December 4, 2001. Supported by Suarez. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Agenda Page 2 January 15, 2002 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John P. Garfield Fran Amos Terry L. Sever Peter Webster Vincent Gregory Charles E. Palmer Chairperson William Brian Vice Chairperson George Suarez Minority Vice Chairperson CONSENT AGENDA Suarez moved to receive and file: Item A – Facility Review of Medical Care Facility – Commissioner Dingeldey Item B – Facility Review of Materials Management Cent er and Pontiac Health Building – Commissioner Obrecht Item C – Facilities Management 2002 Capital Improvement Program Monthly Progress Report January 2002 Item D - Facilities Management 2002 Facility Inspection List Supported by Garfield. Motion carried on a voice vote. Chairperson Palmer requested each Committee member to choose at least three facilities to inspect from the 2002 Facility Inspection List – Item D. DRAIN COMMISSIONER – AUTHORIZATION TO CONTRACT TO PROVIDE SERVICES TO LOCAL GOVERNMENTS OR OTHER PUBLIC AGENCIES The Oakland County Drain Commissioner is requesting permission to enter into agreements with local governments and public agencies to provide OCDC Services utilizing a "Standard Contract for OCDC Services". All costs, both direct and indirect will be fully recovered; the County will incur no costs. Garfield moved approval of the attached suggested resolution. Supported by Amos. After some discussion Chairperson Palmer suggested this item be postponed until later in the meeting to allow Corporation Counsel and the Drain Commissioner to make suggested changes in the resolution. There was no objection. DRAIN COMMISSIONER – INTERLOCAL AGREEMENTS FOR ILLICIT DISCHARGE ELIMINATION SERVICE The City of Troy has requested the Oakland County Drain Commissioner for assistance in performing illicit discharge elimination services and has agreed to reimburse the County as provided for in the interlocal agreement. The Drain Commissioner has determined that he has sufficient personnel possessing the requisite knowledge and expertise and is agreeable to assisting the City of Troy by providing the requested services. Garfield moved approval of the attached suggested resolution. Supported by Webster. Motion carried on unanimous roll call vote. Planning & Building Committee Agenda Page 3 January 15, 2002 BOARD OF COMMISSIONERS – 2001 ANNUAL REPORT OF THE PLANNING AND BUILDING COMMITTEE This Report summarizes the projects completed in 2001 and projects underway and expected to be completed in 2002. Commissioner Amos questioned the number of acres indicated in #5 under Projects completed in 2001. Mr. Ross indicated it should read "Three hundred and seven acres" rather than "four hundred and fi ve. Brian moved the Planning and Building Committee submit their 2001 Annual Report to the full Board with the correction of #5. Supported by Garfield. Motion carried on a voice vote. FACILITIES MANAGEMENT – AUTHORIZATION AND APPROPRIATION OF FUNDS FOR JAIL CELL LOCK REPLACEMENT PROJECT – PHASE 3 The existing Jail cell lock system is over 28 years old and has become unreliable and a safety liability. Cellblock downtime for repairs reduces available prisoner space and increases the possibility of Jail overcrowding. MR #00025 approved the upgrade of the Jail cell lock system. MR #00295 approved Phase 2 of the Jail Cell Lock Replacement Project. This resolution requests appropriation of $340,000 from the Capital Improvement Program/Building Fund to th e Project Work Order Fund for Phase 3 of the Jail Cell Lock Replacement Project. Webster moved the Planning & Building Committee Report to the Finance Committee with the recommendation the cost of $340,000, including contingency, be approved and support of the Finance Committee Resolution. Supported by Sever Motion carried on unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR ADDITIONAL LEASE SPACE AND TO APPROVE OF NEW LEASE FOR THE 52 -2 CLARKSTON DISTRICT COURT, 5850 LORAC DR IVE, CLARKSTON, MI 48346 The State of Michigan has mandated that beginning January 1, 2003, the jurisdiction of the 52 -2 Clarkston District Court will be expanded and that one permanent District Judge and staff will be added. The Rademacher Group One, LLC and the County have negotiated a new lease for the entire building at 5850 Lorac Drive for five years commencing on June 1, 2003 expiring on May 31, 2008. Rent for the first year will be at a rate of $18.75 per square foot or $246,150 annually, $20,512 .50 per month. Beginning with the second year of the new lease and each subsequent year thereafter including an extension thereof the rent shall be adjusted annually by the percentage difference increase of the Consumer Price Index from the previous year. The new lease may be extended for an additional five -year term upon 90-day written notice. Corporation Counsel has reviewed and/or prepared all necessary documents related to the lease agreement. Amos moved approval of the attached suggested resolutio n. Supported by Brian. Motion carried on unanimous roll call vote. Planning & Building Committee Agenda Page 4 January 15, 2002 DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT A PERMANENT EASEMENT TO DETROIT EDISON COMPANY FOR RELOCAT ION OF OVERHEAD POWER LINES AND POLES TO ACCOMMODATE CONSTRUCTION OF THE NEW WORK RELEASE FACILITY LOCATED IN THE CITY OF PONTIAC (TAX PARCEL NOS. 14 -19-301-003 AND 14-19-351-009 PART) Prior to beginning construction of the new Work Release Facility, appr oximately 1,300 linear feet of existing overhead power lines and poles must be relocated to prepare the site for construction. The Department of Facilities Management and the Detroit Edison Company have determined that a new route for the relocation of the overhead power lines and poles located southeasterly of the County Jail is appropriate and would accommodate construction of the facility and any future expansion of the County Jail. Corporation Counsel have reviewed and/or prepared all necessary docume nts and recommend the granting of the easement. Amos moved approval of the attached suggested resolution. Supported by Gregory. Motion carried on unanimous roll call vote. FACILITIES MANAGEMENT – ANTICIPATED PROJECTS FOR 2002 Mr. Ross distributed copies of "Anticipated Projects and Activities for 2002" highlighting six items – Development of a facility Master Plan Overview Report Various projects impacting the security of county employees and facilities Work on the 2003 Capital Improvement Program Courthouse Master Plan Additional Judges for the Circuit and 52 -2 District Court Oakland Schools Purchase Amos moved to receive and file. Supported by Suarez. Motion carried on a voice vote. STATUS OF THE POSSIBLE SALE OF 216 ACRES OF CLINTON VAL LEY CENTER (CVC) PROPERTY The City of Pontiac failed to sell $10,200,000 in bonds by the December 19, 2001 closing date for the City's purchase of the property. Another closing date, at the request of the County, has been rescheduled for January 25, 2002 .The State agreed to this extension on the closing as a result of reinstatement of the County's possible interest in purchasing the property should the City fail to complete the purchase by January 31, 2002. It is the State's position the property be purc hased for $10,200,000 in an "as is" condition and, if necessary, joint agreement between the State and County be reached by March 1, 2002 regarding the County's possible purchase of the property. The County Executive, if necessary, will request the suppor t of the Board of Commissioners to purchase the property from the State with the intention of selling the property to the City of Pontiac on mutually agreeable terms. Suarez moved to receive and file. Support by Gregory. Motion carried on a voice vote. Planning & Building Committee Agenda Page 5 January 15, 2002 CLOSED SESSION – POSSIBLE PURCHASE OF PROPERTY Amos moved that the meeting be closed for the purpose of consulting with our attorneys regarding the possible purchase of property. Support ed by Brian. Motion carried on unanimous roll call vote. The meeting was closed at 10:35 a.m. The meeting resumed in open session at 10:48 a.m. It was determined in closed session that no Committee action is required at this time. DRAIN COMMISSIONER – AUTHORIZATION TO CONTRACT TO PROVIDE SERVICES TO LOCAL GOVERNMENTS OR OTHER PUBLIC AGENCIES Mr. Colaianne, from the Drain Commission, and Mr. Lerminiaux, from Corporation Counsel, presented the Committee with a revised resolution. Chairperson Palmer suggested it would be in order to withdraw the previous motion and support as a new resolution is now being presented to the Committee. Garfield withdrew his motion. Amos withdrew support. The Oakland County Drain Commissioner is requesting permission to enter into agreements with local governments and public agencies to provide OCDC Services utilizing a "Standard Contract for OCDC Services". All costs, both direct and indirect, will be fully recovered no costs will be incurred by the County. Mr. Lerminiaux indicated the proposed "Oakland County Drain Commissioner's Interlocal Agreement for Drain Services" is subject to Corporation Counsel's approval. Amos moved approval of the attached suggested resolution. Supported by Palmer. Suarez moved to amend the resolution as follows: Add the words "Interlocal Agreements" in the NOW THEREFORE BE IT RESOLVED paragraph after "Standard Contract for OCDC Services". In the First BE IT FURTHER RESOLVED paragraph after "Interlocal Agreements for" add OCDC. And after "Corporation Counsel add "and the Planning and Building Committee" In the Second BE IT FURTHER RESOLVED paragraph delete the words "Corporation Counsel, [or" and "for six months" Motion to amend supported by Amos. Motion carried on a voice vote. Main motion as amended. Motion carried on unanimous roll call vote. Planning & Building Committee Agenda Page 6 January 15, 2002 OTHER BUSINESS/ADJOURNMENT: There being no further business the meeting was adjourned at 11:09 a.m. ____________________________________ Nancy Wenzel, Committee Coordinator _______________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee approval.