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HomeMy WebLinkAboutMinutes - 2002.01.16 - 35702SUE ANN DOUGLAS Chairperson CHUCK MOSS Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson January 16, 2002 The meeting of the Finance Committee was called to order at 1:03 p.m. by Chairperson Douglas, in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Chuck Moss, Charles Palmer, Larry Obrecht, Shelley Taub, Nancy Dingeldey, William Patterson, Brenda Causey-Mitchell, Michelle Friedman Appel. COMMITTEE MEMBERS ABSENT WITH NOTICE: Tim Melton. OTHERS PRESENT: CORPORATION COUNSEL Karen Agasinski, Assistant Counsel EQUALIZATION Dave Hieber, Administrator FACILITIES MANAGEMENT Michael Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief Joe Matkosky, Supervisor Linda Pearson, Analyst Prentiss Malone, Analyst Gaia Piir, Budget Systems Coordinator HUMAN SERVICES Tom Gordon, Director MANAGEMENT & BUDGET Jeff Pardee, Director PURCHASING Joe Hylla, Manager Laurie Van Pelt, Deputy Director HAVEN Hedy Nuriel, President/CEO Darby Creger, Start Program Director, RN SHERIFF Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Thomas Law, Chair, District #13 James H. VanLeuven, Jr., Director Harvey Wedell, Analyst Sheryl Mitchell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Moss moved approval of the minutes of December 6, 2001, as printed. Supported by Palmer. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Larry Obrecht Shelley Taub Nancy Dingeldey William Patterson Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 January 16, 2002 PUBLIC COMMENT: None. 5. CONTINGENCY REPORT The beginning FY 2002 balance for the Contingenc y Fund of $197,879 will be reduced $66,139 by Item 9. Items 10 and 11 will return $14,774 and $4,419 respectively to the Fund, leaving a balance of $150,933. The Accounts Receivable for Patrol Services for Royal Oak Township has been reduced from its previous balance of $723,326.78 as of November 30, 2001, to $343,388.12 as of January 16, 2002. Palmer moved to receive and file the Contingency Report dated January 10, 2002. Supported by Dingeldey. CONSENT AGENDA 6a. MR #01335 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF WEST BLOOMFIELD - FY 2001 & 2002 ALLOCATION West Bloomfield Township is requesting reimbursement of its FY 2001 & 2002 Environmental Infrastructure Fund allocations of $291,305.04 for a stud y of the Evergreen- Farmington System inflows and infiltration. 6b. MR #02001 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF LATHRUP VILLAGE - OPTIONAL ACCELERATED PAYMENT SCHEDULE Pursuant to MR #00035, the City of Lathrup Village is requesting reimbursement of its Environmental Infrastructure Fund allocation of $88,391.67 for expense associated with cleaning of City storm sewer lines and videotaping of the system to evaluate and identify areas to focus on for future improvements. Dingeldey moved to approve the Fiscal Reports for Consent Agenda Items 6a -6b. Supported by Palmer. Motion carried unanimously on a roll call vote with Melton absent. REGULAR AGENDA 7. DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST FOR ADDITIONAL LEASE SPACE AND TO APPROVE OF NEW LEASE FOR THE 52 -2 CLARKSTON DISTRICT COURT, 5850 LORAC DRIVE, CLARKSTON, MI 48346 To accommodate the assignment of an additional permanent District Judge and staff to assist with caseload of the 52-2 District Court, Facilities Management has negotiated to lease additional space at 5850 Lorac Drive, Clarkston. Beginning February 1, 2002, and ending May 31, 2003, 903 square feet of additional space will be leased at a cost of $15.28 per square foot for $13,797.84 annually. Beginning July 1, 2002, and ending May 31, 2003, an additional 810 square feet of space will be leased at a cost of $15.28 per square foot or $12,376.80. The agreement also provides for the leasing of the entire building of 13,128 square feet at $18.75 per square foot or $246,150 annually for five years beginning FINANCE COMMITTEE Page 3 January 16, 2002 June 1, 2003, and ending May 31, 2008. Ms. Douglas asked that Facilities Management look into the purchase of property for the 52-2 District Court. Palmer moved approval of the attach ed suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Melton absent. 8. FACILITIES MANAGEMENT - AUTHORIZATION AND APPROPRIATION OF FUNDS FOR JAIL CELL LOCK REPLACEMENT PROJECT - PHASE 3 Facilities Management is requesting authorization to complete the final phase of the Jail Cell Lock Replacement Project. MR #00025 and MR #00295 authorized phases 1 and 2 of this project. Estimated cost for this third and last phase is $340,000 and will be transferred from the Capital Improvement Program/Building Fund to the Project Work Order Fund. Patterson moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote with Melton absent. 9. SHERIFF, PROSECUTING ATTORNEY, CIRCUIT COURT, COMMUNITY CORRECTIONS - AMENDMENT #1 OF THE FISCAL YEAR 2001/2002 BYRNE MEMORIAL GRANT The Department of Community Health -Office of Drug Control Policy has requested the County amend its contract under MR #01239 to include th e Sheriff's Criminal Justice Records Improvement Grant for the period October 1, 2001, through September 30, 2002. This grant includes $483,112 in state funds and a $161,037 local match consisting of $76,206 in County dollars and $84,831 funded by other municipalities. Taub moved approval of the attached suggested Fiscal Note. Supported by Causey-Mitchell. Motion carried unanimously on a roll call vote with Melton absent. 10. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION - APPROVAL OF AMENDMENT 1 TO CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF FERNDALE Equalization is requesting authorization to modify its existing contract with the City of Ferndale to provide them with additional equalization services to allow conversion of the City's commercial and industrial files to the County's master appraisal system. Service costs will be $17.06 per parcel for 866 parcels, with 50% total costs due on or before December 31, 2002, and the balance due on or before December 31, 2003. Palmer moved approval of the attached suggested Resolution. Supported by Patterson. Motion carried unanimously on a roll call vote with Melton absent. FINANCE COMMITTEE Page 4 January 16, 2002 11. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION - APPROVAL OF AMENDMENT 1 TO CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CHARTER TOWNSHIP OF HIGHLAND Equalization is requesting authorization to modify its existing contract with the City of Ferndale to provide them with additional equalization services to allow conversion of the City's commercial and industrial files to the County's master appraisal system. Service costs will be $17.06 per parcel for 259 parcels, with payment due on or before December 31, 2002. Mr. Pardee advised the committee that Mr. Hieber would be replacing Mr. Vandermark as Manager of Equalization following Mr. Vandermark's retirement at the end of the month. Mr. Pardee reported on the status of the County's efforts to have the City of Troy voluntarily adjust its commercial assessing factor in order to avoid the state's imposition of a factor that would adversely affect the entire County. Patterson moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Melton absent. 12. DEPARTMENT OF MANAGEMENT AND BUDGET - WAIVER OF PURCHASING POLICY FOR AWARD OF WIC START PROGRAM In response to the State Department of Community Health's specific request that the Health Division contract with OLHSA to provide Women, Infants and Children's Services, the Health Division is requesting authorization to waive Purchasing Policy PP -050, bidding procedures. The Comprehensive Planning, Budgeting and Contracting Agreement between the State and the Health Division contains $150,000 to provide these services. Dingeldey moved approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote with Melton absent. 13. MR #01288 - BOARD OF COMMISSIONERS - SUPPORT OF RAPE INTERVENTION TEAM "S.T.A.R.T." The resolution, introduced by Commissioner Taub, would provide a not to exceed amount of $36,000 to the HAVEN for its Safe Therapeutic Assault Response Team (START) program. Funding would be used to support a Forensic Nurse trained in the proper collection and handling of rape evidence. The goal of the program is to provide consistency in the collection of rape kits to increase prosecution rates and to provide an immediate response to the victim through a pro perly trained nurse that would perform the exam and conduct an interview. No draft Fiscal Note or Report was before the Committee. Ms. Douglas suggested language for the committee's consideration. Friedman Appel moved approval of the resolution. Sup ported by Causey-Mitchell. The Chair ruled the motion out of order. FINANCE COMMITTEE Page 5 January 16, 2002 Friedman Appel withdrew the motion. Causey-Mitchell withdrew her support. Friedman Appel moved that the committee direct Management and Budget to prepare a Fiscal Note and that Corporation Counsel, in conjunction with the Purchasing Division, draft contract language, both to come before the committee for consideration on February 28. Supported by Obrecht. Motion carried unanimously on a roll call vote with Melton absent. COMMUNICATIONS A. Payment Authorization to Watershed Councils B. Application for Project Yielding Tax Revenue - GM General Motors Corp. - Oakland County #2001-568 C. Application for Project Yielding Tax Revenue - ASC Incorporated - Oakland County #2001- 428 D. Petition to Locate, Establish and Construct Intra -County Drain Project - City of Rochester Hills E. Notice of Receipt of Petition for Intra-County Drain - City of Rochester Hills F. Notice of Receipt of Amended Petition for Intra -County Drain - Charter Township of West Bloomfield G. Notice of Hearing - Amended Petition to Locate, Establish and Construct an Intra-County Drain Project - Charter Township of West Bloomfield (2/19/02) H. Oakland County Building Authority, Michigan, Building Authority Bonds, Se ries 2001 for $23,400,000 Re: Request for Standard & Poor's Rating for Debt Obligation I. Memo Re: Bond Sale (12/11/01) for $23,400,000 Oakland Count Building Authority Bond, Series 2001 J. Notice for Public Hearing - Re: Industrial Development District - Palace Technology Center (1/7/02) K. Optional Supplementary Incentive Report L. Contract Exception Report for Month of November, 2001 M. Contract Exception Report for Month of December, 2001 Dingeldey moved to receive and file communications B -K. Supported by Moss. FINANCE COMMITTEE Page 6 January 16, 2002 Motion carried on a voice vote. In regards to Item A, Ms. Douglas indicated that a recommendation would be made to turn responsibility for appropriations to the various watershed councils over to the Drain Commissioner's Office. Following discussion of Items L and M, the committee requested that those departments be asked to come to committee to discuss contract exceptions. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 3:10 p.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.