Loading...
HomeMy WebLinkAboutMinutes - 2002.02.04 - 35704WILLIAM R. PATTERSON Chairperson PETER H. WEBSTER Vice Chairperson TIM MELTON Minority Vice Chairperson February 4, 2002 The meeting of the General Government Committee was called to order at 2:02 p.m. by Chairperson Patterson, in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Timothy Melton, Shelley G. Taub, Hugh D. Crawford, Chuck Moss, Ruel E. McPherson, Michelle Friedman Appel. COMMITTEE MEMBERS ABSENT: Peter Webster. OTHERS PRESENT CLERK/REGISTER OF DEEDS Larry Mitchell, Supervisor CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Mike Blaszczak, First Assistant Counsel Bill Pierson, Litigator Joellen Shortley, Financial Attorney Jody Schaffer, Senior Assistant Counsel Julie Secontine, Senior Assistant Counsel Don Slavin, Senior Assistant Counsel John Ross, Senior Assistant Counsel Ahmad Roby, Assistant II Counsel Krista Peyton, Assistant Counsel Dean Schultz, Safety Coordinator Sharon Cullen, Technical Assistant Patricia Davis, Technical Assistant EMERGENCY PREPAREDNESS Michael Sturm, Administrator EXECUTIVE OFFICE Robert Daddow, Assistant Deputy FISCAL SERVICES Kim Sanders, Accountant II HUMAN SERVICES Thomas Gordon, Director INFORMATION TECHNOLOGY Philip Bertolini, Director Janetta McKenna, MANAGEMENT & BUDGET Jeff Pardee, Director SHERIFF Donald McLellan, Captain GOVERNOR'S OFFICE Pat Wierzbicki LARSEN & ASSOCIATES Mel Larsen, President OTHERS PRESENT CONTINUED BOARD OF COMMISSIONERS James H. VanLeuven, Administrative Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Shelley G. Taub Hugh Crawford Chuck Moss Ruel E. McPherson Michelle Friedman Appel GENERAL GOVERNMENT COMMITTEE Page 2 February 4, 2002 Sheryl Mitchell, Analyst Helen Hanger, Sr. Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of January 14, 2002, as printed. Supported by Melton. Motion carried on a voice vote. DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE CENTER - REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE At the request of the Clerk/Register of Deeds, Information Technology is requesting to expand the Master Fee Structure to add two (2) new product offerings: the ROD Electronic Image, at a cost of $.08 per page for records dated 1983 through 2002 and $.10 per page for 2003; and the ROD Electronic Index, at a cost of $.10 per document for records dated 1983 through 2002 and $.12 per document for 2003. Crawford moved approval of the attached suggested resolution. Supported by Friedman Appel. Motion carried unanimously on a roll call vote with Webster and McPherson absent. DEPARTMENT OF INFORMATION TECHNOLOGY - FIRST QUARTER 2002 DEVELOPMENT APPROPRIATION TRANSFER The resolution authorizes the transfer of departmental appropriations for actual quarterly expenses from the non-departmental budget to the user department. Charges are $1,075,09 0 for data processing and $65,729 for imaging development. Direct charges to Special Revenue and Proprietary fund departments are $347,265.81, with no charge this quarter to non -county agencies. Moss moved to report to recommend approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Webster and McPherson absent. DEPARTMENT OF INFORMATION TECHNOLOGY - 2001/2002 MASTER PLAN QUARTERLY STATUS Ms. McKenna responded to questions regarding the Information Technology 2001/2002 Master Plan Quarterly Status report. Mr. Bertolini commented that his office is still waiting to hear from the State on Generation II of CSES. Melton moved to receive and file the Information Technology 2001/2002 M aster Plan GENERAL GOVERNMENT COMMITTEE Page 3 February 4, 2002 Quarterly Status. Supported by Taub. Motion carried on a voice vote. At this time, Mr. Patterson stated that Mr. Daddow had asked to provide a brief presentation to the Committee on the efforts of the County's Emergency Management and Prepa redness Unit. Ms. Cunningham had indicated she would have no problem in delaying her presentation for this short period. Mr. Daddow introduced Mr. Sturm, Administrator of the County's new Emergency Management and Preparedness Unit, and Captain Donald McL ellan detached to the Unit from the Sheriff's Department. Mr. Sturm stated that the Unit was working closely with the police and fire chiefs from the northern and western portions of Oakland County to improve their response to biochemical or hazardous events. Specifications are being developed for two fully equipped response vehicles. One truck will be dedicated to northern Oakland County and one to western Oakland County. Mutual aid packs are also beginning to evolve. Mr. McLellan stated that they would like to have fire fighters and initial responders trained to a technical level for responding to Hazmat so when equipment arrives, joint -training exercises can begin. The County has hosted a class in vulnerability assessment, which included private s ector representatives. These individuals will be able to review their facilities for vulnerability and participate in putting together a vulnerability assessment for response purposes. Several classes have been held for County employees on handling bomb threats and mail, and an x-ray machine has been purchased for the mailroom. The County will continue to host Emergency Management classes put on by the Michigan State Police. Mr. Daddow indicated he had an updated map of the County's siren coverage th at he would leave for the Commissioners. CORPORATION COUNSEL - REVIEW OF STATUTORY RESPONSIBILITIES AND ACTIVITIES Ms. Cunningham introduced members of her staff and provided the Committee with a Power Point presentation in conjunction with agenda and add itional distributed material. A history of the department, its relationship with Risk Management, and the responsibilities and assignments being handled by staff, including litigation and contract work for the Executive, Judicial and Legislative branches of County government, as well as the Drain Commissioner, the Treasurer and Parks and Recreation was reviewed. In 2001, a total of 1,136 assignments were logged. Ms. Cunningham cited several specific projects and legislation that her office is involved in , including efforts to change state law regarding indemnification of volunteers. As a result of hiring staff with extensive litigation experience, cases assigned to outside counsel have decreased since 1995 from 54% to less than 2%. Ms. Cunningham also e xplained the Counsel's role of the Board of Commissioners' Claims Review Committee. COMMUNICATIONS A. Status of the Outdoor Warning (Siren) System B. Financial Statements - FY Ended September 30, 2001, (Radio Communications, CLEMIS Operating, Fire Records Management, COPS MORE) GENERAL GOVERNMENT COMMITTEE Page 4 February 4, 2002 C. MPSC Press Release on 248 Area Code D. Crawford County Resolution Requesting Reinstatement of Cooperative Management Initiative Program Funding OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 3:57 P.M. ________________________ _______________________________ Helen Hanger, James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.