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HomeMy WebLinkAboutMinutes - 2002.02.07 - 35707SUE ANN DOUGLAS Chairperson CHUCK MOSS Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson February 7, 2002 The meeting of the Finance Committee was called to order at 9:05 a.m. by Chairperson Douglas, in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Chuck Moss, Larry Obrecht, Shelley Taub, Nancy Dingeldey, William Patterson, Brenda Causey-Mitchell, Michelle Friedman Appel, Tim Melton. COMMITTEE MEMBERS ABSENT WITH NOTICE: Charles Palmer. OTHERS PRESENT: CIRCUIT COURT Pamela Howitt, Deputy Court Administrator Karen MacKenzie, Program Coordinator Lisa Symula, Administrator CORPORATION COUNSEL Keith Lerminiaux, Deputy Counsel DISTRICT COURT 52-1 Judge Brian MacKenzie Michelle Bilger, Administrator Debby Bigger, Account Clerk Patricia Crane, Probation DRAIN COMMISSIONER Joe Colaianne, Insurance Administrator FACILITIES MAINTENANCE Dick Johnston, Manager FACILITIES MANAGEMENT Dave Ross, Director FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Prentiss Malone, Analyst FRIEND OF THE COURT Joe Salamone, Friend of the Court HEALTH George Miller, Manager HUMAN SERVICES Tom Gordon, Director MANAGEMENT & BUDGET Jeff Pardee, Director Laurie Van Pelt, Deputy Director PERSONNEL Judy Eaton, Director Tom Eaton, Deputy Director Roxanne Hill, Training Supervisor Brenthy Johnston, Analyst Karen Jones, Analyst OTHERS PRESENT CONTINUED OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Larry Obrecht Shelley Taub Nancy Dingeldey William Patterson Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 February 7, 2002 SHERIFF Michael McCabe, Captain Dale Cunningham, Business Manager Kent Gardner, Forensic Lab Supervisor BOARD OF COMMISSIONERS Thomas Law, Chair, District #13 David Moffitt, District #18 James H. VanLeuven, Jr., Director Harvey Wedell, Analyst Sheryl Mitchell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Dingeldey moved approval of the minutes of January 16, 2002, as printed. Supported by Moss. Motion carried on a voice vote. PUBLIC COMMENT: None. 5. CONTINGENCY REPORT The beginning FY 2002 balance for the Contingency Fund was corrected to $246,321 rather than $369.374 as was identified in the previous report. This corrected figure represents the actual adopted $300,000 balance for FY 2002, less MR #01232 of $53,679, also removed from the list, as it was adopted on September 20, along with the FY 2002 and FY 2003 budget. Today's Contingency Fund reflects a balance of $78,532, with Items 6, 8, 9, 11 and 14 reducing this amount to ($47.963). The Contingency Fund will be replenished with the first Quarter Financial Forecast. Taub moved to receive and file the Contingency Report dated February 5, 2002. Supported by Causey-Mitchell. Motion carried on a voice vote. 6. MR #02012 - SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ORION Orion Township is requesting authorization to amend its law enforcement contract with the Sheriff, beginning February 23, 2002, to add three Deputy II (no -fill) positions to the Contracted Patrol Unit, Patrol Services Division. One marked vehicle with mobile and prep radios will be added to the County fleet. Capital costs of $27,558 will be covered by Contingency. Obrecht moved approval of the attached suggested Fiscal Note. Supported by Melton. Motion carried unanimously on a roll call vote with Palmer absent. 7. MR #02011 - SHERIFF DEPARTMENT - USE OF FORFEITED FUNDS FOR EQUIPMENT FINANCE COMMITTEE Page 3 February 7, 2002 The Sheriff, in compliance with state law, is requesting authorization to utilize $482,400, from the existing balance of $1,089,890 of Sheriff's Law Enforcement Account forfeiture funds, to purchase specialized equipment for the Special Response Team and the Crime Lab and to purchase a computerized SIMULATION WEAPONS TRAINING SYSTEM for the Department. New equipment purchased for the crime lab will provide additional capabilities to analyze steroids and arson evidence. Patterson moved approval of the attached suggested Fiscal Note. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Palmer and Obrecht absent. 8. MR #02010 - SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT FOR COURT SECURITY AT THE 48TH DISTRICT COURT - BLOOMFIELD TOWNSHIP FOR 2001/2002/2003 The 48th District Court is requesting to amend its current contract with th e Sheriff to provide an additional part-time, non-eligible Court Deputy to monitor security cameras for the court. The contract currently authorizes two PTNE Court Deputies through Fiscal Year 2003. The addition of this third position will require the pur chase of one portable radio at $2,625, through the Contingency Fund. Moss moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Palmer and Obrecht absent. 9. BOARD OF COMMISSIONERS - ADDITION OF TWO (2) DEPUTY I POSITIONS TO THE SHERIFF'S TRANSPORT UNIT TO PROVIDE PRISONER TRANSPORT FOR THE 52ND DISTRICT COURT, THIRD DIVISION The resolution was introduced by Commissioners Obrecht, Patterson, Douglas and Garfield to create two additional Deputy I positions to provide transport services for the 52-3 District Court communities of Addison, Oakland, Orion and Oxford Townships and the City of Rochester Hills. This action would eliminate the need to remove a deputy from patrol services to perform this function, reduce the need for overtime on the afternoon shift and create efficiencies in securing and transporting prisoners. Funding of $65,224 will be provided by Contingency. Patterson moved approval of the attached suggested Fiscal Note . Supported by Dingeldey Motion carried unanimously on a roll call vote with Palmer absent. 10. 52ND DISTRICT COURT, DIVISION I - MICHIGAN SOBRIETY COURT CONTINUATION AND PERSONNEL RELATED ACTIONS The 52nd-1 District Court is requesting continuation of two Probation Officer I positions in the Drug Court program for case management of offenders participating in the Sobriety Court. These FINANCE COMMITTEE Page 4 February 7, 2002 positions were grant funded with a sunset of December 31, 2001. The Court is proposing to charge each offender convicted of drinking and driving related charges a $100 Sobriety Court Cost assessment, which is anticipated to generate $100,000 in revenue annually, based on an estimated 1,000 cases per year. This charge will be in place February 11, 2002 - December 31, 2002. Costs for these two positions for the remaining 8 months of FY 2002 will be $57,880 and $24,079 for the first three months of FY 2003. These positions will be funded through December 31, 2002. A review of revenue will be conducted at the end of FY 2002 to determine continuation of these positions. Judge MacKenzie stated that, if revenues did not meet expectations, the court would increase the cost assessment to cover position expenses. If the recommendation is not to continue these positions after December 31, 2002, costs will be kept in place until position expenses are fully recovered. Of those who have graduated from the program, no new convictions have occurred. Current probation officers are picking up work from those positions sunsetted December 31, 2001. The University of Michigan Research Council is tracking this program. Obrecht moved approval of the attached suggested Fiscal Note. Supported by Melton. Motion carried unanimously on a roll call vote with Palmer absent. Obrecht moved to report to recommend an amendment to the resolution to add a fourth BE IT FURTHER RESOLVED paragraph: BE IT FURTHER RESOLVED that the judge or his designee will report to the Finance Committee in June, 2002, and December, 2002, with the full analysis, to date, on this program. Supported by Moss. Motion carried unanimously on a roll call vote with Palmer absent. 11. 52ND DISTRICT COURT, DIIVISION I - MICHIGAN DRUG COURT IMPLEMENTATION GRANT AND PERSONNEL RELATED ACTIONS The 52nd-1 District Court has received a $75,000 grant from the State Court Administrator's Office to continue its drug court. The required County match of $18,750 will be provided by the Contingency Fund, for a program total of $93,750. These funds will be used to cre ate one Probation officer I position and offset public defender and lab supply costs. Melton moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Palmer absent. 12. CIRCUIT COURT/FAMILY DIVISION - 2002 MICHIGAN DRUG COURT IMPLEMENTATION GRANT The Circuit Court, Family Division, has received a $74,431 grant from the State Court Administrator's Office, for the period January 1, 2002, through December 31, 2002, to implement a Drug Court for juvenile offenders. One full-time eligible, special revenue FINANCE COMMITTEE Page 5 February 7, 2002 Community Service Coordinator will be created. Acceptance of the grant will require the County to continue this program beyond the grant -funded period. Ms. Howitt explained that, as part of the program, juveniles are immediately given 25 hours of community service and assessed additional hours should their conduct warrant this action. Taub moved approval of the attached suggested Fiscal Note. Supported by Patterson. Motion carried unanimously on a roll call vote with Palmer, Dingeldey and Friedman Appel absent. 13. CIRCUIT COURT/FRIEND OF THE COURT - 2002 ACCESS AND VISITATION GRANT APPLICATION/ACCEPTANCE The Friend of the Court has been awarded a $48,630 grant for services to be performed in conjunction with HAVEN for facilitating parenting time for certain cases as determined by the Court. HAVEN will provide the required 15.6% match of $7,586. Mr. Salamone explained that Friend of the Court is acting as a facilitator for t hese pass- through funds as conditions of the grant do not allow HAVEN to apply directly. Taub moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Palmer absent. 14. MR #02014 - PROBATE COURT - REORGANIZATION AND PERSONNEL RELATED ACTIONS The Probate Court has assessed its operations in response to establishment of the Family Court, realignment of Circuit and Probate Courts and implementation of the Revised Probate Code and is requesting authorization to reorganize. A new classification titled Probate Specialist will be created with four Deputy Probate Register II positions upwardly reclassified. Five Clerk III will be reclassified to Deputy Probate Register I. One Clerk I position will be created and assigned to the filing room and two student positions and one PTNE General Clerical position will be deleted. To serve the public more effectively, office hours have been extended, drop off boxes are being added and the front counter is being reconstructed to provide greater efficiencies in service to an estimated monthly 1,200 customers. Dingeldey moved approval of the Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Palmer absent. 15. DEPARTMENT OF MANAGEMENT & BUDGET/DRAIN COMMISSIONER - APPROPRIATION LONG TERM REVOLVING FUND FOR WATER & SEWER PROJECTS FOR LOCAL UNITS OF GOVERNMENTS The Drain Commissioner is requesting authorization to offer loans from the County's Long Term Revolving Fund to its local units to assist with the financing of water and sewer projects, which will not require the issuance of bonds nor exceed $150,000 for each requested project, pursuant to FINANCE COMMITTEE Page 6 February 7, 2002 MR #89276 and MR #92252. Each project request will be reviewe d by the Drain Commissioners' office and the loans will be authorized through an inter -governmental agreement contract approved by Corporation Counsel and the Board of Commissioners. Taub moved approval of the attached suggested Resolution. Supported by Obrecht. Motion carried unanimously on a roll call vote with Palmer and Obrecht absent. 16. MR #01338 - BOARD OF COMMISSIONERS - AMENDING OAKLAND COUNTY DEFAULT BENEFIT PACKAGE The resolution, introduced by Commissioner Moffitt, ET. al, would direct the County Executive and the Personnel Department to change the definition of the Default Benefit Package to consist of the benefit options that each employee actually previously designated in the last previous enrollment period in which they timely exercised actual designation choices. Currently, if an employee misses the opportunities to make their selections, they are automatically placed in the County's Default Benefit Package. Personnel staff indicated that 144 employees did not make their call in s elections and were defaulted to this package. Of this number, 40 were either separating or retiring from County employment. Mr. Eaton explained that the purpose of the practice is to make sure employees are aware of what their benefits are and what optio ns they can select. IRS laws require that reimbursement accounts be enrolled in annually. There was discussion regarding suggested changes to the default benefit package and providing more assistance to employees in understanding and implementing their se lections and adjusting the selection process so that your previous year's benefit package could be selected, with inquiries for the reimbursement accounts included. Patterson moved to postpone this item until the next regular meeting of the Finance Committee on February 28, 2002. Supported by Dingeldey. Motion carried on a roll call vote with Moss and Obrecht voting no and Friedman Appel and Palmer absent. Item #18 was taken up at this time so that those individuals could return to their offices. 18. CONTRACT EXCEPTIONS As follow-up to the previous meeting's requests for additional information on certain contract exception reports, Personnel, Facilities Management and Health staff were on hand to provide additional explanation and respond to questions. Ms. Hill explained that the Dorothy Brown contract provides cultural diversity training and will be reviewed next year. The contract with FPS Training Corporation provides speed reading training to county employees. This company has exclusive rights t o the Evelyn Wood Reading Dynamics course. The Doris Biscoe communications contract was a result of the September 11, 2001, terrorist FINANCE COMMITTEE Page 7 February 7, 2002 attack. Ms. Biscoe conducts needs assessments with departments on dealing with the media. This is an intensive 9 hour session, involving 4 media consultants and two technicians, that includes doing tapped broadcasts, newspaper interviews and crisis management. This is a 3 - month contract at this time. Mr. Johnston explained that Trash Taxi holds a contract for the dumpster and compactor at the jail. This past fall, a project in this area required the removal of debris without needing to use the compactor. Purchasing recommended this vendor, who brought in rolloff trash containers for a three-week period. Rather than amend the existing contract, Purchasing required a separate contract. Mr. Miller stated that the contract with Infinity Broadcasting was part of a grant requirement to target low-income African American females through radio spots for the Women's Cardiovascular Disease Program. It was determined that this particular station had the largest target audience. Mr. Miller indicated that this was a one-time contract. 17. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2001 YEAR-END REPORT AND BUDGET AMENDMENTS The FY 2001 Year-End Report identifies an overall $23,104,051.22 in operating revenues in excess of expenditures for FY 2001. Actual FY 2001 General Fund operating revenue exceeded budgeted revenue by $13,331,936.88. Reserves for FY 2001 property tax c ollections of $41,775,922.80 and $331,900 General Fund/General Purpose operations to cover requested carry forwards of unspent FY 2001 appropriations will be treated as Designated Fund Balances. Additional reserves, designated fund balances, and other adju stments to the General Fund Balance are identified in the resolution. The 2001 Financial Summary was distributed. Moss moved approval of the attached suggested Resolution. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Causey-Mitchell and Palmer absent. COMMUNICATIONS A. Amendment to Merit Rule #18 B. Status of the Outdoor Warning (Siren) System C. Industrial Facility Exemption Revocations 1. No. 1992-038 - DICO Corporation (City of Auburn Hills, Oakland County) 2. No. 1987-354 - TSM Corporation (City of Auburn Hills, Oakland County) 3. No. 1992-546 - TSM Corporation (City of Auburn Hills, Oakland County) 4. No. 1995-609 - EG & G Structural Kinematics, Inc. (City of Madison Heights, Oakland County) 5. No. 1994-543 - Performance Plastics, Inc. (Highland Township, Oakland County) 6. No. 1998-431 - Performance Plastics, Inc. (Highland Township, Oakland County) Moss moved to receive and file the communications. Supported by Dingeldey. FINANCE COMMITTEE Page 8 February 7, 2002 Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 12:55 p.m. _________________________ _______________________________ Helen Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.