Loading...
HomeMy WebLinkAboutMinutes - 2002.02.25 - 35709WILLIAM R. PATTERSON Chairperson PETER H. WEBSTER Vice Chairperson TIM MELTON Minority Vice Chairperson February 25, 2002 The meeting of the General Government Committee was called to order at 2:02 p.m. by Chairperson Patterson, in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Chair; Peter Webster, Vice Chair; Timothy Melto n, Minority Vice Chair; Shelley G. Taub, Hugh D. Crawford, Chuck Moss, Ruel E. McPherson, Michelle Friedman Appel COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Jody Schaffer, Senior Assistant Counsel DRAIN COMMISSIONER Kevin Larsen, Chief Deputy EXECUTIVE OFFICE Robert Daddow, Assistant Deputy FISCAL SERVICES Tim Soave, Manager HEALTH George Miller, Manager HUMAN SERVICES Thomas Gordon, Director INFORMATION TECHNOLOGY Philip Bertolini, Director Joe Maletta, Manager Chithra Chakrapani, Supervisor Colleen Prosyniuk, User Support MANAGEMENT & BUDGET Jeff Pardee, Director Laurie Van Pelt, Deputy PERSONNEL Judy Eaton, Director PURCHASING Jack Sato Smith, Chief SHERIFF Donald McLellan, Captain LARSEN & ASSOCIATES Mel Larsen, President HISTORICAL COMMISSION Jennifer Radcliffe SOCCRA Michael Czprenski CITIZENS Clifford Johnson Donald Vanier Eric Schillinger OTHERS PRESENT BOARD OF COMMISSIONERS Thomas Law, District #13 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Shelley G. Taub Hugh Crawford Chuck Moss Tom MIddleton Ruel E. McPherson Michelle Friedman Appel GENERAL GOVERNMENT COMMITTEE Page 2 February 25, 2002 Sheryl Mitchell, Analyst Harvey Wedell, Analyst Julia Ruffin, Community Liaison Helen Hanger, Sr. Committee Coordinator PUBLIC COMMENT Ms. Cunningham reported that the three cases regarding the Bloomfield Township annexation currently pending before Judge Langford Morris have been ordered into facilitation. The Board of Commissioners is not a party to these three particular cases. The case involving the Boa rd of Commissioners is pending before the Court of Appeals. To the extent that there are collateral issues in the Court of Appeals case that may impact facilitation, Corporation Counsel has been asked to prepare a facilitation statement. APPROVAL OF THE PREVIOUS MINUTES Moss moved approval of the previous minutes of February 4, 2002, as printed. Supported by Crawford. Motion carried on a voice vote. BOARD OF COMMISSIONERS - APPOINTMENT INTERVIEW FOR ACT 641 SOLID WASTE PLANNING COMMITTEE - MICHAEL CZUPRENSKI Mr. Michael Czuprenski, Operations Director for the Southeastern Oakland County Resource Recovery Authority, was interviewed to fill one of the two available seats representing the Solid Waste Industry on the Act 641 Solid Waste Planning Committ ee. HISTORICAL COMMISSION OVERVIEW On behalf of the Oakland County Historical Commission, Ms. Radcliffe presented an overview on the Commission's activities. The Commission is a nine -member group, established under County Ordinance 20, as amended by Ordinance 25. The Commission sponsors education seminars and has collaborated with the County Executive's Planning and Economic Development staff in doing mapping projects and providing seminars for other interested groups. The County currently provides $500 annually in funding to the Commission, the majority of which is used for mailing purposes. Commissioners will be invited to attend an upcoming seminar at Van Hoosen Farms in Rochester Hills. Ms. Radcliffe asked for commissioner input on historical proje cts that might benefit the county, as well as consideration for additional funding, enhancements to the Historical Commission's web page and assistance with mailings. The Commission would like to make its web page available through the Board of Commissioners page, with links to other Michigan Historical Societies, the Michigan Preservation Network, etc. The Historical Commission is not chartered as a membership organization. Mr. Crawford recommended that the Commission put together a plan of action, identifying specific projects, to request additional funding for review during the FY 2003/2004 budget hearings. Mr. Bertolini indicated that Information Technology is working with Corporation Counsel to draft a GENERAL GOVERNMENT COMMITTEE Page 3 February 25, 2002 policy regarding requests to link other organizations through Oakland County's web site. BOARD OF COMMISSIONERS - APPOINTMENT INTERVIEWS FOR THE COMMUNITY MENTAL HEALTH AUTHORITY The following individuals were interviewed for seats on the Community Mental Health Authority Board whose terms will expire March 31, 2002: Clifford Johnson, Donald Vanier, Eric Schillinger. Mr. Patterson indicated that additional interviews would take place before the committee on March 18 prior to making a recommendation. Mr. Law asked that Mr. Johnson take back to the CMHA Board a request on behalf of the Board of Commissioners that the CMHA Board respond in writing to those individuals who had recently written to their County Commissioners concerning CMH funding to explain the roll of the CMHA Board and how that funding is provided. DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION - RENEWAL OF PARTNERSHIP AGREEMENT WITH THE CITY OF SOUTHFIELD FOR SANITARIAN SERVICES The City of Southfield is requesting to continue its contract with the Health Division to provide one Senior Public Health Sanitarian for a three-year period ending November 28, 2004. This position will continue to assist the City in enforcing its Sewer Ordinance by directing maintenance and/or repair of on-site sanitary systems and providing educational forums on the benefits of sewer connection. This is a 100% reimbursement contract. Taub moved approval of the attached suggested Resolution. Supported by Melton. Motion carried unanimously on a roll call vote with McPherson absent. PARKS AND RECREATION COMMISSION - OAKLAND COUNTY PARKS AND RECREATION PLAN - FEBRUARY 2, 2002 The Parks and Recreation Commission has updated its master plan to cover the period 2002-2006 and is requesting Board of Commissioners approval of the plan. To be eligible for state and federal grant funding, the State Department of Natural Resources requires submission of an updated master plan every five years, as approved by the County Board of Commissioners. The plan represents the park system's assessments of Oakland County's recreation needs and defines the goals to meet those needs. Taub moved approval of the attached suggested Resolution. Supported by Moss. Motion carried unanimously on a roll call vote with McPherson absent. DEPARTMENT OF INFORMATION TECHNOLOGY - ESTABLISHMENT OF AN INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND VARIOUS MUNICIPALITIES LOCATED IN OAKLAND COUNTY FOR THE FIRE RECORDS MANAGEMENT SYSTEM The Board of Commissioners approved acquisition of a Fire Records Management System per MR #99309. This system will capture and create fire records from 9 -1-1 calls and computer-aided dispatch, resulting in a standard record system for all participating municipalities. This resolution GENERAL GOVERNMENT COMMITTEE Page 4 February 25, 2002 would authorize participation for 29 municipalities. Moss moved approval of the attached suggested resolution. Supported by Taub. Melton moved to amend the NOW THEREFORE BE IT RESOLVED paragraph as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Fire Records Management System Interlocal Agreement and authorizes the Chairperson of the Board to sign the Agreements with the above-listed municipalities and for any municipalities that choose to join the Fire Records Management System in the future. The Chairperson of the Board has the authority to approve minor changes to the First Records Management System Interlocal Agreement. Supported by McPherson. Motion to amend carried on a roll call vote with Taub, Crawford and Webster voting no. Main motion, as amended, carried unanimously on a roll call vote. MANAGEMENT AND BUDGET - ACQUISITION OF SOFTWARE LICENSE FOR INTEGRATED E-FINANCIAL SYSTEM INCLUDING SINGLE SIGN-ON CAPABILITIES As a result of the bidding process, Management and Budget is requesting authorization to contract with PeopleSoft to obtain software licenses for an e -procurement function that would provide enhanced time and labor reporting and project costing, particularly for the Drain Commissioner, and single sign-on capability, at an estim ated cost of $1.4 million. PeopleSoft has additionally offered an alternate proposal for a fully integrated solution to include the e -procurement function, as well as additional applications to replace the County's HRFIS system, provide an internet portal, and enhance existing human resource applications at a cost of $1.7 million, including first year's maintenance cost. The County's current financial system software provider, KPMG, has notified the County that its Performance Series product will be migra ting to an internet web platform incompatible with the County's standard. Members of the Administration flew to San Francisco to look at the system first hand. Mr. Daddow indicated that the other two bidders who responded to the Request for Proposal for e-Procurement do not have a financial package available. Additionally, the County has been approached by several municipalities on taking over their computerized payroll and accounting functions. Should the County wish to look at this option at a future date, this could be done through this new financial system via OAKNET. Ms. Mitchell informed the Committee that Commissioner's staff was reviewing this item for the Finance Committee's Thursday meeting. Taub moved approval of the attached suggested R esolution. Supported by Moss. Taub moved to postpone review of this item until the General Government Committee's meeting on March 18, 2002, so that the liaison committee to Management and Budget, the Finance Committee, could first make its GENERAL GOVERNMENT COMMITTEE Page 5 February 25, 2002 recommendation. Supported by Webster. Motion to postpone carried carried on a voice vote. COMMUNICATIONS A. Fire Records Management Governance Committee Meeting Minutes 1/09/02 B. R Daddow 2/09/02 Memo Re: Emergency Response and Preparedness Plan C. OLHSA Minutes 12/12/01 Webster moved to receive and file the communications. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 6:20 p.m. ________________________ _______________________________ Helen Hanger, James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.