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Home My WebLink AboutMinutes - 2002.02.26 - 35710 February 26, 2002 The meeting was called to order by Vice Chairperson Brian at 9:01 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING A ND BUILDING COMMITTEE MEMBERS PRESENT: William Brian, George Suarez, John P. Garfield, Fran Amos, Terry L. Sever, Peter H. Webster and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Charles E. Palmer OTHERS PRESENT: Facilities Management David Ross, Director Michael Hughson, Prop. Mgmt. Specialist Drain Commissioner Joseph Colaianne, Insurance Administrator Rick DeVisch, Civil Engineer Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Community & Economic Development Dennis Toffolo, Director Karry Rieth, Manager Carla Spradlin, Principal Planner Parks & Recreation Joseph Figa, Chief Des & Dev Solid Waste Martin Seaman, Manager Others Mr. Riley, A.G. Construction Board of Commissioners Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF January 15, 2002 Garfield moved to approve the minutes of January 15, 2002. Supported by Middleton. Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Agenda Page 2 February 26, 2002 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John P. Garfield Fran Amos Terry L. Sever Peter Webster Vincent Gregory Charles E. Palmer Chairperson William Brian Vice Chairperson George Suarez Minority Vice Chairperson CONSENT AGENDA Garfield moved to receive and file: Item A – Letter to Thomas A. Law, Chairperson BOC RE: County Solid Waste Management Plan Update Item B – Auditorium Renovation Subcommittee Minutes 1/16/02 Item C – Oakland County Building Authority Minutes 12/12/01 Item D - Facilities Management/Facilities Engineering – Monthly Progress Report Supported by Sever. Motion carried on a voice vote. Vice Chairperson Brian suggested the agenda be adjusted to accommodate the schedules of various presenters. There was not objection. DRAIN COMMISSIONER – ENFORCEMENT PART 91 OF THE MICHIGAN NATURAL RESOURCES AND ENVIRONMENTAL PROTECTION ACT, SOIL EROSION AND SEDIMENTATION CONTROL The Oakland County Drain Commissioner was designated as the "County Enforcing Agency" under Act 347. Act 451 of the Public Acts of 1994, as amended, repealed and re -codified 1972 PA 347 as Part 91 of the Michigan Natural Resources and Environmental Protection Act, Soil Erosion and Sedimentation Control, as amended, being MCLA 324.9101 et seq. Part 91 requires that the County Board of Commissioners designate a county enforcing agency. The Drain Commissioner is requesting to be re - designated as Oakland County's enforcing agency under Part 91. Garfield moved approval of the attached suggested resolution. Supported by Amos. Motion carried on unanimous roll call vote with Palmer absent. COMMUNITY & ECONOMIC DEVELOPMENT/SOLID WASTE RESOURCE MANAGEMENT – CREATION OF ONE (1) GF/GP ASSOCIATE PLANNER AND ONE (1) SR CLERK III POSITION The creation of the Brownfield Redevelopment Authority has increased the workload of Solid Waste Resource Management staff. Therefore management is requesting the creation of one GF /GP Associate Planner position to oversee the conversion of historical data with GIS data, and assist in the preparation and implementation of planning projects related to waste management and specialized programs. Also requested is the creation of one SR Clerk III position to provide clerical support for Solid Waste Resource Management programs and staff. The Clerk III position will be funded by the Brownfield Redevelopment Authority Grant and will be contingent on continued Grant funding. Suarez moved approval of the attached suggested resolution. Supported by Amos. Motion carried on unanimous roll call vote with Palmer absent. Planning & Building Committee Agenda Page 3 February 26, 2002 DRAIN COMMISSIONER – COUNTY ORDINANCE FOR ENFORCEMEN T OF PART 91 OF THE MICHIGAN NATURAL RESOURCES AND ENVIRONMENTAL PROTECTION ACT, SOIL EROSION AND SEDIMENTATION CONTROL In accordance with Act 594 of the Public Acts of 2000 the Michigan Department of Environmental Quality was required to audit all county soil erosion and sedimentation programs. The MDEQ reviewed Oakland County's program and recommended that the County adopt a Soil Erosion and Sedimentation Control Ordinance. Adopting this ordinance will enable the County Enforcing Agency to pursue and a ssess fines and penalties against violators and further the purpose under Part 91. Amos moved approval of the attached suggested resolution. Supported by Garfield. After Committee discussion Amos withdrew motion to approve suggested resolution. Garfiel d withdrew support. Sever moved to establish a public input hearing to gather information from the CVT's regarding this issue at the next Committee meeting, March 19, 2002. The item will be considered for Committee adoption on April 9, 2002. Supported b y Webster. Motion carried on a voice vote. OAKLAND COUNTY PARKS AND RECREATION MASTER PLAN – FEBRUARY 2, 2002 The Oakland County Parks and Recreation Master Plan – February 6, 2002 goals and objectives were developed in response to the identified needs and deficiencies based on citizen surveys, and input from county and local governmental officials, Parks and Recreation department directors, and Oakland County Parks and Recreation Commission and staff members. Copy of plan on file. Garfield moved the Planning & Building Committee Report to the Board with the recommendation the above-mentioned resolution be adopted. Supported by Amos. Motion carried on unanimous roll call vote with Palmer absent. COMMUNITY AND HOME IMPROVEMENT DIVISION – COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIPS GRANT, AND EMERGENCY SHELTER GRANT APPLICATION Each year the Community and Home Improvement Division submits an application for Community Development Black Grant funds from the U.S. Department of Housing and Urban Development. The objectives are to address the needs of low and moderate -income people including senior citizens and the disabled. Eliminate slum and blight conditions. Meet urgent community needs where existing conditions pose a serious and immediate threat to the health or welfare of a community where other financial resources are not available to meet such needs. The 2002 application reflects receiving $4,810,000 in HUD funds and an estimated 1.6 million in Revolving Loan Funds for a total of more than 6.4 million dollars. The 2002 grant reflects a .03% decrease from funds received for the 2001 program. Garfield moved the Grant application be forwarded to the Board Chair for signature. Supported by Suarez. Motion carried on unanimous roll call vote with Palmer absent. Planning & Building Committee Agenda Page 4 February 26, 2002 FACILITIES MANAGEMENT ENGINEERING – AUTHORIZATION TO RECEIVE ARCHITECT/ENGINEER AND CONSTRUCTION MANAGER PROPOSALS FOR OFFICE BUILDING RENOVATION PROJECT Facilities Management requests the authorization to advertise, interview, and prepare recommendations for award of contracts for the Office Building Renovation project for both an architect/engineer and a construction manager. The project will be advertised in local publications as well as through the Purchasing Division's master vendor bid list. Facilities Management expects to return to the Committee in approximately two months to request establishment of a selection committee for evaluation of the RFP responses. Garfield moved to authorize Facilities Management to proceed. Supported by Gregory. Motion carried on a voice vote. REQUEST FOR AUTHORIZATION TO NEGOTIATE A PURCHASE AGREEMENT FOR THE SALE OF COUNTY OWNED REAL ESTATE AT 1754 PERRY STREET, PONT IAC, MICHIGAN The Departments of Facilities Management and Corporation Counsel are requesting authorization to negotiate a formal purchase agreement with A G. Construction Company of Clinton Township, Michigan who submitted the second highest offer of $82 5,000 cash for the purchase of the subject property. Said purchase agreement, shall be subject to the final acceptance and approval of the Planning and Building Committee and the Board of Commissioners. Further, they are requesting that deposit funds ten dered with the unsuccessful offers be promptly returned. Amos moved to authorize Facilities Management and Corporation Counsel to proceed. Supported by Gregory. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT: Garfield moved to adjourn. Supported by Gregory Motion carried on a voice vote. There being no further business the meeting was adjourned at 10:56 a.m. ____________________________________ Nancy Wenzel, Committee Coordinator _______________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee approval.