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HomeMy WebLinkAboutMinutes - 2002.03.18 - 35715WILLIAM R. PATTERSON Chairperson PETER H. WEBSTER Vice Chairperson TIM MELTON Minority Vice Chairperson March 18, 2002 The meeting of the General Governme nt Committee was called to order at 1:11 p.m. by Chairperson Patterson, in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Chair; Peter Webster, Vice Chair; Timothy Melton, Minority Vice Chair; Shelley G. Taub, Hugh D. Crawford, Chuck Moss, Ruel E. McPherson, Michelle Friedman Appel COMMITTEE MEMBERS ABSENT: Tom Middleton. OTHERS PRESENT EXECUTIVE OFFICE Robert Daddow, Assistant Deputy CIRCUIT COURT John Cooperrider, Business Administrator CLERK/REGISTER Larry Mitchell, Chief Deputy Register Pam Agelink, Administrative Assistant Kim Noble, Office Supervisor DISTRICT COURT 52-4 Jim VerPloeg, Administrator INFORMATION TECHNOLOGY Phil Bertolini, Director Scott Oppmann, Supervisor MANAGEMENT & BUDGET Jeff Pardee, Director PARKS AND RECREATION Ralph Richard, Executive Officer Zayn Gregory, Architectural Engineer HENRY FORD MUSEUM & Steve Hamp, President GREENFIELD VILLAGE George Moroz, Director, External Relations MEADOWBROOK HALL Lisa Baylis Ashby, Executive Director OAKLAND UNIVERSITY Peggy Cooke, Director, Auxillary Services CRANBROOK Rick Nahm, President HOLOCAUST MEMORIAL Rabbi Charles Rosenzveig, Exec. Vice President CULTURAL COALITION OF SE MI Mark Pischea, Outreach Director MARKETING RESOURCE GROUP Dave Dyle, Vice President MICHIGAN OPERA THEATER Brett Batterson, Chief Operating Officer DETROIT SYMPHONY ORCHESTRA Maud Lyon, Vice President DETROIT HISTORICAL MUSEUM Sherry Quinn, Deputy Director OTHERS PRESENT CONTINUED CITIZENS Jerry Ellis OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Shelley G. Taub Hugh Crawford Chuck Moss Tom MIddleton Ruel E. McPherson Michelle Friedman Appel GENERAL GOVERNMENT COMMITTEE Page 2 March 18, 2002 Casper Connolly Forrest VonFoerster Cheryl Dillenbeck Ben Marks Paul Gugel Edward Farragher Robert Brumback Jeff Beckett BOARD OF COMMISSIONERS Thomas Law, District #13, Chair Larry Obrecht, District #3 Sue Douglas, District #8 John Garfield, District #9 James VanLeuven, Administrative Director Sheryl Mitchell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved to approve the previous minutes of February 25, 2002, with a correction to page 2, first paragraph, to insert the word "Historical" before the word "Commission." Supported by Moss. Motion to approve the minutes, as amended, carried on a voice vote. AGENDA Crawford moved to remove item seven (resolution: Board of Commissioners - Metropolitan Arts and Culture Council) from the agenda until April 22, 2002, to be p laced first on the agenda at that time, and that staff be asked to respond to Ms. Douglas written material and provide an analysis. Supported by Moss. Motion carried unanimously on a roll call vote with Middleton and Friedman Appel absent. Mr. VanLeuven asked that the Commissioners' questions be provided in writing for accurate interpretation. PUBLIC COMMENT Mr. Garfield commented that the Arts and Culture Council proposal was on the Republican Caucus agenda for Wednesday evening. Ms. Douglas asked that the committee members please review her written comments on the arts council proposal in anticipation of the April 22 review. BOARD OF COMMISSIONERS - APPOINTMENT INTERVIEWS FOR THE COMMUNITY MENTAL HEALTH AUTHORITY BOARD Crawford moved that the Committee interview all those who had submitted an application GENERAL GOVERNMENT COMMITTEE Page 3 March 18, 2002 for the Community Mental Health Authority Board by the March 11, 2002, deadline. Supported by McPherson. Motion carried unanimously on a roll call vote with Middleton and Friedman Appel absent. The Committee directed that interviews be scheduled for the next two regular meetings of the General Government Committee on April 8 and April 22. The following applicants were interviewed for seats expiring as of March 31, 2002, on the Community Mental Health Authority Board: Jerry Ellis, Casper Connolly, Forrest VonFoerster, Cheryl Dillenbeck, Ben Marks, Paul Gugel, Edward Farragher, Robert Brumback, Jeff Beckett. For those members of the audience who had arrived following removal of the Arts Council resolution from the agenda, Mr. Patterson announced that this action had taken place. THE COMMITTEE RECESSED FROM 3:37 P.M. UNTIL 3:50 P.M. PARKS AND RECREATION COMMISSION - INDEPENDENCE OAKS YOUTH CAMP GRANT - ACCEPTANCE Parks and Recreation has awarded a $163,200 Michigan Natural Resources Trust Fund grant, as applied for, for the purpose of developing a Youth Camp at Independence Oaks. A required County match of $127,200 will be provided by the Parks and Recreation Fund. The grant agreement also requires that the project be completed by December 31, 2003. McPherson moved approval of the attached suggested Resolution. Supported by Melton. Motion carried on a roll call vote with Middleton absent. PARKS AND RECREATION COMMISSION - SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES TO ACQUIRE ADDITIONAL ACREAGE FOR EXPANSION OF ADDISON OAKS COUNTY PARK Parks and Recreation is submitting a grant application to the Michigan Department of Natural Resources (MDNR) for Michigan Natural Resources Trust Fund and Michigan Land and Water Conservation Funds for 2002 funding to acquire additional property for expansion of Addison Oaks County Park. The proposed resolution of support is required by the MDNR for submission o f the grant application . Taub moved approval of the attached suggested resolution. Supported by McPherson. Motion carried unanimously on a roll call vote with Crawford and Middleton absent. CLERK/REGISTER OF DEEDS - ACCEPTANCE OF COUNTY SURVEY AND REMONUMENTATION GRANT The Clerk/Register of Deeds has been awarded 2002 grant funding of $309,299 by the Michigan Department of Commerce to continue the County's remonumentation project. No additional appropriation or personnel are required. The 2002 Program includes 77 corners to be remonumented. GENERAL GOVERNMENT COMMITTEE Page 4 March 18, 2002 McPherson moved approve of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Crawford and Middleton absent. DEPARTMENT OF INFORMATION TECHNOLOGY - INTERGOVERNMENTAL AGREEMENT TO TRANSFER GIS AND RELATED DATA TO THE MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) Information Technology is requesting authorization to enter into an intergovernmental agreement with the Michigan Department of Environmental Quality to transfer certain geographic information systems and related land data for use in MDEQ projects conducted within the County's borders. The Agreement is for two years under terms specified within the contract. Upon expiration of the contract, the MDEQ is required to return, within seven days, all GIS Data and @ccess Oakland products received from the County. Moss moved approval of the attached suggested Resolution. Supported by Melton. Motion carried unanimously on a roll call vote with Crawford and Middleton absent. Taub moved to reconsider removal of the Arts Council resolution from the agenda until April 22. Supported by Friedman Appel. Motion to reconsider carried unanimously on a roll call vote with Middleton absent. Taub moved that the Arts Council resolution be placed on the April 8, 2002, agenda of the General Government Committee, to be taken up first. Supported by Friedman Appel. Motion carried unanimously on a roll call vote with Middleton absent. MR #02063 - CIRCUIT COURT/DISTRICT COURT/PROBATE COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF DEEDS - INFORMATION TECHNOLOGY SYSTEMS DEVELOPMENT SUPPORT FOR IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEMS (JIMS) Member departments of the JIMS Committee, as identified above, have performed a detailed evaluation of the project plan and are requesting an additional appropriation of $1.6 million for Information Technology systems development hours to complete this project during FY 2002 - 2003. This additional appropriation includes the development of a Courts Data Warehouse Reporting system that will provide an ad hoc reporting function rather than hard code reporting. This will allow court users to create and code their own reports without the need for IT as sistance. Mr. Pardee explained that once this foundation system was in place, future revenue -producing enhancements, such as Electronic Filing, would be developed with six -year payback commitments. These projects will be brought before the Board of Comm issioners for approval. Mr. Moss requested that the Administration provide better estimates to Committees on future projects. Mr. Crawford asked that the Committees be provided with on -going reports on projects as they GENERAL GOVERNMENT COMMITTEE Page 5 March 18, 2002 evolve. Ms. Friedman Appel asked if the State Court Administrator's Office's new reporting standards required any changes to the system that would have been included in the increased costs. Mr. Cooperrider indicated that the data-warehousing component would include these new reporting requirements. Taub moved to report to recommend approval of the attached suggested resolution. Supported by Crawford. Melton moved to postpone this item until the Committee was provided with information, in writing, as to what would not be included in the project if this $1.6 million appropriation were not authorized. Supported by McPherson. Motion failed on a roll call vote: Ayes: Melton, McPherson Nays: Taub, Crawford, Moss, Friedman Appel, Webster, Patterson Absent: Middleton Webster moved to report to recommend an amendment to the resolution to state: BE IT FURTHER RESOLVED that the JIMS Committee is directed to report within 60 days to the General Government Committee on lessons learned regarding the $1.6 million additional expenditure and with suggestions Information Technology may have to improve future Technology projects." Supported by Crawford. Motion to amend carried on a roll call vote with Moss voting no and Middleton absent. Main motion, as amended, carried on a roll call vote with McPherson and Melton voting no and Middleton absent. Ms. Friedman Appel asked if additional information could be provided on this item for Thursday's Finance Committee meeting. REQUEST FOR REVIEW BY THE PUBLIC UTILITY SERVICES SUBCOMMITTEE Mr. McPherson asked that COMCAST be invited to attend a Committee meeting for discussion. Mr. VanLeuven advised the committee of information Ms. Mitchell had obtained regarding the status of events between several communities and COMCAST and suggested that this issu e be referred to Corporation Counsel. Mr. Melton asked Mr. Larsen to investigate whether any legislation was pending regarding regulation of Cable providers. GENERAL GOVERNMENT COMMITTEE Page 6 March 18, 2002 Ms. Mitchell stated that recent rulings by the FCC are moving towards eliminating local involvement in Internet services. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 5:25 p.m. ________________________ _______________________________ Helen Hanger, James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.