Loading...
HomeMy WebLinkAboutMinutes - 2002.03.19 - 35716 March 19, 2002 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in the Pernick - Aaron Conference Room, Auditorium Wing, County Service Cent er, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, William Brian, George Suarez, John P. Garfield, Fran Amos, Terry L. Sever, and Peter H. Webster PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Tom Middleton, and Vincent Gregory OTHERS PRESENT: Facilities Management David Ross, Director Paul Hunter, Manager, Facilities Engineering Michael Hughson, Prop. Mgmt. Specialist Dick Johnston, Manager, FM&O Parks & Recreation Mike Donnellon, Arch Eng Drain Commissioner Joseph Colaianne, Insurance Administrator Rick DeVisch, Civil Engineer Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Personnel Department Heather Mason, Analyst Sheriff's Department Chuck Snarey, Captain Mike McCabe, Captain Dale Cunningham, Manager Nicole Gee, Community Liaison District Court 52 -4 Jim VerPloeg, Court Administrator Community & Economic Development Dennis Toffolo, Director Planning & Economic Development Dan Hunter, Manager Bret Rasegan, Supervisor Larry Falardeau, Principal Planner/Landscape Architect Information Technology Eric Phillips Others Per Attached List Board of Commissioners Nancy Dingeldey, District #11 Lawrence Obrecht, District #3 Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator Planning & Building Committee Agenda Page 2 March 19, 2002 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John P. Garfield Fran Amos Terry L. Sever Peter Webster Thomas F. Middleton Vincent Gregory Charles E. Palmer Chairperson William Brian Vice Chairperson George Suarez Minority Vice Chairperson APPROVAL OF MINUTES OF February 26, 2002 Amos moved approval of the February 26, 2002 minutes as printed. Supp orted by Garfield Motion carried on a voice vote. PUBLIC COMMENT Chairperson Palmer suggested if there was public comment regarding Item 1 he would allow comment at that time. There was no other public comment. CONSENT AGENDA Amos moved to receive and file: Item A – 2002 Capital Improvement Program Monthly Progress Report – March 2002. Supported by Garfield. Motion carried on a voice vote. Chairperson Palmer requested an update on the Auditorium remodeling. Mr. Ross indicated it was on schedule. DRAIN COMMISSIONER – COUNTY ORDINANCE FOR ENFORCEMENT OF PART 91 OF THE MICHIGAN NATURAL RESOURCES AND ENVIRONMENTAL PROTECTION ACT, SOIL EROSION AND SEDIMENTATION CONTROL Mr. Colaianne of the Drain Office explained this ordinance would allow the off ice of the Drain Commission to more effectively enforce Part 91 ensuring that fines and penalties assessed against violators would be deposited with the County. Written comments by the City of Wixom and Township of Orion were distributed and made part of the Committee records. Lengthy discussion by the Committee, representatives of organizations and CVT's followed. Suarez moved this item be postponed to the April 23, 2002 meeting to allow Commissioner's Palmer, Sever and Brian to collaborate with Corpo ration Counsel, the Drain Commission and other interested parties to develop an ordinance acceptable to all. Some items to be considered: ✓ Local ordinances supercede the County's and in most cases are more stringent ✓ Reference to local agencies in Sections 201 and 403 ✓ Stop work orders – posted on site ✓ Withholding of occupancy permits ✓ Opt out provision ✓ Appeal process ✓ Less arbitrary ✓ Better procedure for notification of a problem ✓ No standards, no procedures for guidance Planning & Building Committee Agenda Page 3 March 19, 2002 DRAIN COMMISSIONER – COUNTY ORDINANCE FOR ENFORCEMENT OF PART 91 OF THE MICHIGAN NATURAL RESOURCES AND ENVIRONMENTAL PROTECTION ACT, SOIL EROSION AND SEDIMENTATION CONTROL (Continued) Some items to be considered: ✓ Heavy on penalty procedures ✓ A list of violators and violations Supported by Amos. Motion carried on a voice vote. MR #02062 52ND DISTRICT COURT/SHERIFF'S DEPARTMENT – REQUEST FOR ADDITIONAL SECURITY AT 52 ND DISTRICT COURT The Michigan Supreme Court Administrative Offic e conducted a security study of the 52 nd District Courts and recommended the implementation of certain actions to improve security. This request is for purchase and installation of metal detection and x -ray equipment and facility alterations to address se curity concerns at the court's public areas and public entrances, as well as in the courtrooms. To implement these measures additional staff will be required to operate the equipment. This project is identified in the 2002 –2006 Capital Improvement Program as a 2003 project at an estimated cost of $244,000. Funding is available in the 2002 Capital Improvement Program to fund this project. Garfield moved the Planning & Building Committee report to the Finance Committee the security improvements be approv ed and the project be funded in the amount of $210,000, including contingency. Supported by Brian Motion carried on unanimous roll call vote with Middleton and Gregory absent. FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDS FOR 2002 ELECTRICAL UPGRADES PROJECT The FY 2002 Capital Improvement Program includes provision for the 2002 Electrical Upgrades Project including electrical upgrades at the North Oakland Health Department, South Oakland Health Department, and for the Service Center Electrical Coordination Project to meet current electrical, ADA, and safety code requirements and to protect County equipment and facilities from power fluctuations and distribution line failures. Funding in the amount of $148,000 is availabl e for transfer from the FY 2002 Capital Improvement Program/Building Improvement Fund to the Project Work Order Fund. Amos moved the Planning & Building Committee Report to the Finance Committee the electrical upgrade projects be approved and funding in t he amount of $148,000, including contingency, be approved. Supported by Suarez. Motion carried on unanimous roll call vote with Middleton and Gregory absent. Planning & Building Committee Agenda Page 4 March 19, 2002 FACILITIES MANAGEMENT ENGINEE RING – AUTHORIZATION TO RECEIVE BIDS FOR VEHICLE IMPOUND LOT RELOCATION The Sheriff's Department stores vehicles in the Impound Lot which were involved in accidents or from a crime scene as directed by the Prosecutor's Office pending resolution of legal a ction. Expansion of the Lot in its current location is not feasible as it would preclude any potential expansion of the Central Garage and inhibit vehicle access and parking for Garage functions. It is recommended the Impound Lot be relocated to the Mate rial Management Facility property accessible from Oakland Avenue. Construction of a new paved; fenced and lighted Impound Lot will provide storage for 60 vehicles to meet current and future impounded vehicle storage needs. Total project budget is $194,00 0. Amos moved to authorize Facilities Management to advertise and receive bids for the Vehicle Impound Lot Relocation project, utilizing Purchasing Division services and procedures, and to report to the Planning & Building Committee upon receipt and tabul ation of the bids. Supported by Garfield. Motion carried on a unanimous roll call vote with Sever, Middleton and Gregory absent. LAW ENFORCEMENT MEMORIAL In August 2001 the Board of Commissioners approved the construction of a Law Enforcement Memorial to pay tribute to the men and women of the Oakland County law enforcement community who died in the line of duty. A location west of the Courthouse Complex along Telegraph Road and adjacent to the planned pedestrian pathway meets the criteria of public a ccessibility and parking. The location is also visible from Telegraph Road and Court House Boulevard. The location is not a future buildable site and will not interfere with future Courthouse expansion. The project is to be funded by donations from Law Enforcement groups, private citizens and the private sector. Garfield moved approval of the recommended location. Supported by Amos. Motion carried on unanimous roll call vote with Middleton and Gregory absent. DEPARTMENT OF FACILITIES MANAGEMENT – SECOND MODIFICATION OF EXISTING LEASE WITH OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR PREMISES LOCATED AT 1200 NORTH TELEGRAPH, BUILDING 38E, PONTIAC, MI 48341 The Community Mental Health Authority has undergone extensive privatization and reorg anization of its services resulting in the reduction of Community Mental Health Authority staff. In November 2001 CMHA and Oakland County entered into a modified lease whereby CMHA surrendered 21,776 square feet of office space back to the County. CMHA h as requested Oakland County further modify the lease by an additional 11,722 square feet of office space. The Department of Facilities Management with the assistance of Oakland County Corporation Counsel have negotiated the terms of a second lease modification with the Community Mental Health Authority for the use of 24,663 square feet of Building 38E including shared parking. Rent due Oakland County will be $276,472 annually or $23,039.33 monthly commencing April 1, 2002 and ending January 13, 2004. Gregory moved approval of the attached suggested resolution. Supported by Amos. Motion carried on unanimous roll call vote with Middleton and Gregory absent. Planning & Building Committee Agenda Page 5 March 19, 2002 ACCEPTANCE OF PERMANENT EASEMENT F OR INGRESS/EGRESS – INDEPENDENCE OAKS COUNTY PARK, INDEPENDENCE TOWNSHIP The Oakland County Parks and Recreation Commission has been awarded a grant from the State of Michigan Department of Natural Resources Land Trust Fund for partial funding of an organ izational youth camp ground at Independence Oaks County Park. There is no existing road to gain access to the proposed camp ground construction site. The New Hope Bible Church has agreed to grant a 15 -foot wide permanent easement to the County of Oakland over the southerly portion of its property for ingress and egress purposes to the camp ground construction site. In lieu of compensation for granting the easement Oakland County Parks and Recreation Commission will provide certain services and landscape materials to the New Hope Bible Church. Amos moved approval of the attached suggested resolution. Supported by Brian. Motion carried on unanimous roll call vote with Middleton and Gregory absent. Mr. Toffolo requested Items 9 and 10 be considered nex t. There was no objection. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (BOSCO'S PIZZA CO. PROJECT) – CITY OF TROY There exists in the County of Oakland the need for projects to alleviat e and prevent conditions of unemployment, to assist and retain local industrial and commercial enterprises in order to strengthen and revitalize the County's economy and to encourage the location and expansion of such enterprises to provide needed services and facilities to the County and its residents. Artinian, Inc. d/b/a/ Bosco's Pizza intends to acquire approximately 70,000 square feet of an existing 189,000 square foot manufacturing facility located on approximately 4 acres of real property in the Cit y of Troy. Bosco's Pizza intends to make renovations and improvements to the facility, parking lot, and landscape. The company will also construct an approximately 6,000 square foot expansion to the existing facility. Total Project cost $4,600,000. Garfield moved approval of the attached suggested resolution. Supported by Palmer. Motion carried on unanimous roll call vote with Middleton and Gregory absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (BOSCO'S PIZZA CO. PROJECT) – CITY OF TROY It is necessary for the Board of Commissioners to confirm the County Executive's appointment of two additional directors to the Board of the Economic Development Corporation for the Bosco's P izza Co. Project. The proposed directors are John Szerlag and Nino Licari Garfield moved approval of the attached suggested resolution. Supported by Webster. Motion carried on unanimous roll call vote with Middleton and Gregory absent. Planning & Building Committee Agenda Page 6 March 19, 2002 COMMUNITY & ECONOMIC DEVELOPMENT/PLANNING & ECONOMIC DEVELOPMENT SERVICES – ONE STOP SHOP RESTRUCTURING The Information Services Unit provides services through the One Stop Shop in the form of demograph ic and market data, aerial photography, and digital parcel maps, and functions as a liaison between customers and the Planning & Economic Development Services Division. The demand for new products and services and the need for updated business practices n ecessitate personnel restructuring of the division. Garfield moved approval of the attached suggested resolution. Supported by Amos. Motion carried on unanimous roll call vote with Middleton and Gregory absent. OTHER BUSINESS/ADJOURNMENT: Commissioner Sever requested information regarding fees collected by the District Courts and whether or not this revenue is used to offset some of the costs of upgrading, improved services and increased expenses. He also requested the same information regarding Cir cuit Court. Commissioner Sever would like to have some research done on the possibility of funding the expansion of the County Court House using the excess funds (those funds over and above the amount required to maintain a Triple A bond status) in the De linquent Tax Revolving Fund. He would prefer this type of funding rather than asking the public for a public safety millage. There being no further business the meeting was adjourned at 11:55 a.m. ____________________________________ Nancy Wenzel, Committee Coordinator _______________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee approval.