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HomeMy WebLinkAboutMinutes - 2002.03.21 - 35719SUE ANN DOUGLAS Chairperson CHUCK MOSS Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson March 21, 2002 The meeting of the Finance Committee was called to order at 9:12 a.m. by Chairperson Douglas, in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Chair; Chuck Moss, Vice Chair; Brenda Causey-Mitchell, Minority Vice Chair; Charles Palmer; Larry Obrecht; Shelley Taub; Nancy Dingeldey; Michelle Friedman Appel; Tim Melton. COMMITTEE MEMBERS ABSENT WITH NOTICE: William Patterson. OTHERS PRESENT: CIRCUIT COURT Kevin Oeffner, Administrator Pam Howitt, Deputy Administrator COMMUNITY CORRECTIONS Barb Hankey, Manager CORPORATION COUNSEL` Jody Schaffer, Assistant Counsel DISTRICT COURT 52-3 Linda Hammerstein, Administrator DISTRICT COURT 52-4 Jim VerPloeg, Administrator EXECUTIVE OFFICE Doug Williams, Assistant Deputy FACILITIES MAINTENANCE Dick Johnston, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Supervisor Wayne Keller, Supervisor Prentiss Malone, Analyst Linda Pearson, Analyst Kim Sanders, Analyst INFORMATION TECHNOLOGY Phil Bertolini, Director Joe Maletta, Manager MANAGEMENT & BUDGET Jeff Pardee, Director Laurie Van Pelt, Deputy Director PARKS AND RECREATION Joe Figa, Chief PERSONNEL Judy Eaton, Director Tom Eaton, Deputy Director Karen Jones, Analyst OTHERS PRESENT CONTINUED OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Larry Obrecht Shelley Taub Nancy Dingeldey William Patterson Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 March 21, 2002 PURCHASING Joe Hylla, Manager SHERIFF Michael McCabe, Captain Dale Cunningham, Business Manager Berry Zeeman, Lieutenant Stephen Jacobs, Lieutenant Rich Cummins, Sergeant Barbara Martin, Clerk COMMUNITY MENTAL HEALTH Bill Allen, Interim Director Michael Garrett, Team Leader Cliff Johnson, Board Chairperson EASTER SEALS Bob Conaway, Legislative Director HAVEN Hery Nuriel, President Darby Creger, START Program Director CITIZENS Eurick Crayton Chris Long BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director Harvey Wedell, Analyst Sheryl Mitchell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the minutes of February 28, 2002, as printed. Supported by Palmer. Motion carried on a voice vote. PUBLIC COMMENT: None. AGENDA Item 8 was moved to the Regular Agenda as Item 9a. Item 31 was moved up as Item 9b. Item 29 was carried forward until the next meeting so that committee members could review changes to the recommended resolution since the previous meeting. There were no objections. 5. CONTINGENCY REPORT The Contingency Fund balance will be reduced by items 8, 9, 12, and 19 to ($259,396). The fund balance will be restored with the FY 2002 first quarter budget amendments (item 29 carried forward until the next meeting) with an appr opriation of $476,434, leaving a balance of $217,038 for FY 2002. Mr. Pardee summarized Item #30, Preliminary Revenue Estimates for FY 2003 and FY 2004 General Fund/General Purpose Operations. Taub moved to receive and file the Contingency Report dated March 19, 2002. Supported by Palmer. Motion carried on a voice vote. FINANCE COMMITTEE Page 3 March 21, 2002 CONSENT AGENDA 6a. MR #02066 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF ORION - FY 2001 ALLOCATION Orion Township is requesting reim bursement of its FY 2001 $118,292.80 Environmental Infrastructure Fund allocation for expenses directly related to the Brown Road Drainage Study, the Reid & Branch Drain Study (Phase II), the Hi-Hill Watermain and Sanitary Sewer Improvements, and the Paint Creek Trailway - Goldengate Access project. 6b. MR #02064 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF FERNDALE - FY 1999, FY 2000 AND FY 2001 ALLOCATION The City of Ferndale is requesting reimbursement of its FY 1999, F Y 2000 and FY 2001 $82,327.39 allocations for expenses related to its 2001 Gate Valve and Well Replacement project. Moss moved to approve the attached suggested Fiscal Notes for Consent Agenda Items 6a - 6b. Supported by Dingeldey. Motion carried unanimously on a roll call vote with Patterson absent. 7a. MR #02051 - SHERIFF'S DEPARTMENT - FIRE DISPATCH SERVICE FOR ADDISON TOWNSHIP FOR 2002-2007 The Sheriff is requesting authorization to contract with Addison Township to provide fire dispatch service for a five-year period beginning April 1, 2002. Contract rates are: $5,800 for 2002, $6,000 for 2003, $6,200 for 2004, $6,400 for 2005 and $6,600 for 2006. 7b. MR #02052 - SHERIFF'S DEPARTMENT - FIRE DISPATCH SERVICE FOR THE CHARTER TOWNSHIP OF COMMERCE FOR 2002-2007 The Sheriff is requesting authorization to contract with Commerce Township to provide fire dispatch service for a five-year period beginning April 1, 2002. Contract rates are: $30,200 for 2002, $31,500 for 2003, $32,700 for 2004, $33,700 f or 2005 and $35,000 for 2006. 7c. MR #02053 - SHERIFF'S DEPARTMENT - FIRE DISPATCH SERVICE FOR GROVELAND TOWNSHIP FOR 2002-2007 The Sheriff is requesting authorization to contract with Groveland Township to provide fire dispatch service for a five-year period beginning April 1, 2002. Contract rates are: $8,400 for 2002; $8,700 for 2003, $9,000 for 2004, $9,300 for 2005 and $9,600 for 2006. 7d. MR #02054 - SHERIFF'S DEPARTMENT - FIRE DISPATCH SERVICE FOR CHARTER TOWNSHIP OF HIGHLAND FOR 2002-2007 The Sheriff is requesting authorization to contract with Highland Township to provide fire dispatch service for a five-year period beginning April 1, 2002. Contract rates are: $16,800 for 2002; $17,500 for 2003, $18,200 for 2004, $18,800 for 2005 and $19,400 f or 2006. 7e. MR #02055 - SHERIFF'S DEPARTMENT - FIRE DISPATCH SERVICE FOR CHARTER TOWNSHIP OF INDEPENDENCE FOR 2002-2007 The Sheriff is requesting authorization to contract with Independence Township to provide fire dispatch service for a five-year period beginning April 1, 2002. Contract rates are: $30,200 for 2002; $31,500 for 2003, $32,700 for 2004, $33,700 for 2005 and $35,000 for FINANCE COMMITTEE Page 4 March 21, 2002 2006. 7f. MR #02056 - SHERIFF'S DEPARTMENT - POLICE DISPATCH SERVICE FOR THE CITY OF THE VILLAGE OF CLARKSTON FOR 2002-2007 The Sheriff is requesting authorization to contract with the City of the Village of Clarkston to provide police dispatch services for a five-year period beginning April 1, 2002, at an annual flat rate of $4,200. 7g. MR #02057 - SHERIFF'S DEPARTMENT - POLICE DISPATCH SERVICE FOR OAKLAND COMMUNITY COLLEGE FOR 2002-2007 The Sheriff is requesting authorization to contract with Oakland Community College to provide police dispatch services for a five-year period beginning April 1, 2002. Contract rates are: $58,000 for 2002; $60,000 for 2003, $61,800 for 2004, $63,600 for 2005 and $65,520 for 2006. 9. MR #02059 - SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD The Sheriff is requesting authorization to amend its law enforcement contract with Oxford Township to add one Lieutenant in the Contracted Patrol Unit, Patrol Services Division, requiring that one marked vehicle with mobile and prep radio be added to the County fleet. Capital costs of $27,558 will be provided from the Contingency account. Palmer moved to approve the attached suggested Fiscal Notes for Consent Agenda Items 7a - 7g and 9. Supported by Causey-Mitchell. Motion carried unanimously on a roll call vote with Patterson absent. REGULAR AGENDA 9a. MR #02058 - SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS The Sheriff is requesting authorization to amend its law enforcement contract with Rochester Hills to add one Deputy II (no-fill) and one Patrol Investigator in the Contracted Patrol Services Division, requiring the addition of one unmarked vehicle with mobile and prep radio and one marked vehicle with mobile and prep radio to the County fleet. Capital costs of $55,116 will be provided from the Contingency account. Obrecht moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Patterson absent. Dingeldey moved approval of the attached suggested Finance Report to amend the first BE IT FURTHER RESOLVED to read: BE IT FURTHER RESOLVED that one (1) Deputy II and one (1) Patrol Investigator position be added to the Rochester Hills unit, Patrol Services Division of the Sheriff Department. FINANCE COMMITTEE Page 5 March 21, 2002 Supported by Obrecht. Motion carried unanimously on a roll call vote with Patterson absent. 31. COMMUNITY MENTAL HEALTH AUTHORITY - BUDGET UPDATE Messrs. Johnson, Allen and Garrett who were present to report on the status of MORC, provided the committee with a summary of events that have occurred since Summer, 2000, relative to the contractual relationship between the Oakland County Community Mental Health Authority (CMHA) and MORC. CMHA has five core contracted service agencies, with MORC being the largest. MORC has implemented a $20 million dollar cost reduction plan which is being closely monitored with assistance from CMHA's financial consultant, Dr. Judith Taylor. The status of the reduction plan is being reviewed with CMHA on a monthly basis. As of January, 2002, contract reports indicate a revised shortfall of $6.1 million. Further changes in MORC's operations consistent with the reduction plan are expected to result in a balanced budget by September 30, 2002. Ms. Douglas asked that monthly status reports continue on revenue projections. Mr. Allen stated that, prior to leaving his position as interim director of CMH, his goal was to have in place for the Developmentally Disabled Adult population a two-provider system that would offer more program options. An increase in Community Health appropriations is currently being proposed by the Governor and the legislator of 3%-5%, including wage increases for in-home staff. Should this increase be authorized, it will be the first in five years. Palmer moved to receive and file the Community Mental Health Authority's written report. Supported by Taub. Motion carried on a voice vote. 10. MR #02060 - SHERIFF'S DEPARTMENT - IMPLEMENTATION OF A MEDICAL AND FIRE DISPATCH SYSTEM AND PERSONNEL ACTIONS The Sheriff is requesting authorization to create one Sheriff Communications Quality Assurance - Supervisor in the Sheriff's Communications Unit, Technical Services Division, to implement a medical and fire dispatching system. The Sheriff's Department receives all cellular 911 calls in Oakland County from M-59 north, as well as numerous calls south of M-59. Many communities are providing their own emergency vehicles to transport patients, rather than use private ambulance services that had also provided these pre- arrival instructions. Captain McCabe indicated that the number of cellular 911 calls requesting emergency assistance increased more than 50 percent. Sheriff's dispatch will need to meet Medical Control Board standards to provide assistance to callers prio r to arrival of emergency medical personnel. Dispatch will walk callers through protocol provided on screen through specialized software. The Fiscal Note includes authorization for the purchase of this software at a cost of $76,843. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Melton. FINANCE COMMITTEE Page 6 March 21, 2002 Motion carried unanimously on a roll call vote with Patterson absent. 11. MR #02061 - SHERIFF'S DEPARTMENT - CREATION OF FORENSIC ARTIST CLASSIFICATION AND RECLASSIFICATION OF ONE POSIT ION To assist with investigations requiring the development of suspect sketches, the Sheriff is requesting creation of a new classification titled Forensic Artist. One Clerk III position in the Technical Services/Forensic Services unit will be reclassifie d to this new class. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Patterson absent. 12. MR #02062 - 52ND DISTRICT COURT/SHERIFF'S DEPARTMENT - REQUEST FOR ADDITIONAL SECURITY AT 52ND DISTRICT COURT In response to the State Court Administrative Office's security study for the 52 nd District Court, it is recommended that security be enhanced for the Courts through the creation of four full -time eligible Deputy I positions, three part-time, non-eligible Court Deputy II positions, at 1,640 hours each, and associated equipment and operating costs. Funding for position and operating costs is available in Contingency. The FY 2003 Capital Improvement Program includes p rovisions for the 52nd District Court Security Equipment Project, and the necessary funding of $210,000 is available for transfer from the Building Improvement Fund to the Project Work Order Fund. Palmer moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Palmer and Dingeldey absent. 13. 52nd DISTRICT COURT, DIVISION IV - 2002 MICHIGAN DRUG COURT CONTINUATION GRANT The 52nd-4 District Court has been awarded a $50,000 grant from the State Court Administrator's Office, Michigan Drug Court Program, for the period January 1, 2002, through December 31, 2002. Funds will be used to continue to fund one part -time, non-eligible special revenue Probation Officer I position for the Court's drug court program. The total program of $170,426, includes this $50,000 state grant award, a $50,000 state in-kind match, a currently budgeted $64,926 County in-kind match, a $5,500 in-kind match from the City of Troy, and a $1 match from the County to meet the State's requirements for a County cash match. Palmer moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Patterson absent. 14. CIRCUIT COURT/FAMILY DIVISION, PROSECUTOR'S OFFICE AND COMMUNITY CORRECTIONS DIVISION - FY 2002 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT - GRANT ACCEPTANCE The Circuit Court/Family Division, Prosecuting Attorney and Community Corrections Division have been awarded $750,182 from the Michigan Family Independence Agency, Juvenile Accountability Block Grant. The award requires a $75,018 grant match, with $29,474 being from FINANCE COMMITTEE Page 7 March 21, 2002 Circuit Court, $20,646 from Community Corrections and $24,898 from the Prosecuting Attorney. These match dollars were budgeted for FY 2002. Eight positions, including two Probation Officer I, three Community Corrections Specialist II, one para-legal, one Social Worker I and one Typist II will be continued. Funding for one Youth and Family Caseworker II position w ill be changed from State Court Administrators Office grant funding to JAIBG grant funding. Taub moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Patterson absent. 15. MR #02063 - CIRCUIT COURT/DISTRICT COURT/PROBATE COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF DEEDS - INFORMATION TECHNOLOGY SYSTEMS DEVELOPMENT SUPPORT FOR IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) Member departments of the JIMS Committee, as identified above, have performed a detailed evaluation of the project plan and are requesting an additional appropriation of $1.6 million for Information Technology systems development hours to complete this project during FY 2002 - 2003. This additional appropriation includes the development of a Courts Data Warehouse Reporting system that will provide an ad hoc reporting function rather than hard code reporting. This will allow court users to create and code their own reports without the need for I T assistance. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Patterson absent. 16. CLERK/REGISTER OF DEEDS - ACCEPTANCE OF COUNTY SURVEY AND REMONUMENTATION GRANT The Clerk/Register of Deeds has been awarded 2002 grant funding of $309,299 by the Michigan Department of Commerce to continue the County's remonumentation project. No additional appropriation or personnel are required. The 2002 Program incl udes 77 corners to be remonumented. Causey-Mitchell moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Palmer absent. Dingeldey moved to report to recommend the resolution be a mended to add a BE IT FURTHER RESOLVED to read: BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. Supported by Palmer. Motion carried unanimously on a roll call vote with Patterson absent. FINANCE COMMITTEE Page 8 March 21, 2002 17. PARKS AND RECREATION COMMISSION - INDEPENDENCE OAKS YOUTH CAMP GRANT - ACCEPTANCE Parks and Recreation has been awarded a $163,200 Michigan Natural Resources Trust Fund grant, for the purpose of developing a Youth Camp at Independence Oaks. The Parks and Recreation Capital Improvement Projects Budget will provide the requ ired County match of $127,200. The grant agreement also requires that the project be completed by December 31, 2003. Obrecht moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Patterson absent. 18. MR #02045 - DEPARTMENT OF INFORMATION TECHNOLOGY - ESTABLISHMENT OF AN INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND VARIOUS MUNICIPALITIES LOCATED IN OAKLAND COUNTY FOR THE FIRE RECORDS MANAGEMENT SYSTEM The Board of Commissioners approved acquisition of a Fire Records Management System per MR #99309. The system will capture and create fire records from 9 -1-1 calls and computer-aided dispatch, resulting in a standard record system for all participating municipalities. This resolution would authorize participation for 29 municipalities. Participating communities will not be charged until they are connected. Palmer moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Patterson absent. Palmer moved to report to amend the resolution to read: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Fire Records Management System Interlocal Agreement and authorizes the Chairperson of the Board to sign the Agreements with the above-listed municipalities and for any municipalities that choose to join the Fire Records Management System in the future. Supported by Causey-Mitchell. Motion carried unanimously on a roll call vote with Patterson absent. Ms. Taub asked that staff please provide the commissioners with a list of contracts and contract amounts for each community, as they are signed. 19. COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - PERFORMANCE GRANT AGREEMENT FOR FY 2002 Emergency Response and Preparedness has been awarded $43,652 by the State of Michigan for development and maintenance of an effective operational emergency management program. This is the 30th year of the grant program. This is a pass-through of federal funding for partial reimbursement of salaries and requires no county match. Taub moved approval of the attached suggested Fiscal Note. Supported by FINANCE COMMITTEE Page 9 March 21, 2002 Patterson. Palmer moved to amend the Fiscal Note to strike "2003" from the title. Supported by Moss. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Palmer absent. THE COMMITTEE RECESSED FROM 11:30 - 11:50 A.M. 20. COUNTY EXECUTIVE - EMERGENCY RESPONSE AND PREPAREDNESS - HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS 2001-02 GRANT AGREEMENT Oakland County has been notified that the Local Emergency Planning Committee has been awarded a $16,000 grant from the U.S. Department of Transportation, through the Michigan State Police, for the purpose of enhancing hazardous material response planning. This is the first year for the grant. The required 20% match ($3,200) will be provided by Emergency Response and Preparedness. Taub moved approval of the attached suggested Fiscal Note. Supported by Causey- Mitchell. Motion carried unanimously on a roll call vote with Patterson absent. 21. FACILITIES MANAGEMENT - AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDS FOR 2002 ELECTRICAL UPGRADES PROJECT Facilities Management is requesting authorization to proceed with 2002 Electrical Upgrade projects included in the FY 2002 Capital Improvement Program, including the North and South Oakland Health Departments and the Service Center Electrical Coordination Project. Total project costs are estimated at $148,000, including contingency, and will be transferred from the FY 2002 Capital Improvement Program/Building Improvement Fund to the Project Work Order Fund. Causey-Mitchell moved approval of the attached suggested Resolution. Support ed by Dingeldey. Motion carried unanimously on a roll call vote with Patterson absent. 22. DEPARTMENT OF FACILITIES MANAGEMENT - SECOND MODIFICATION OF EXISTING LEASE WITH OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR PREMISES LOCATED AT 1200 NORTH TELEGRAPH, BUILDING 38E, PONTIAC, MI 48341 The Oakland County Community Mental Health Authority is requesting a second modification of its lease agreement with Oakland County to further reduce the area occupied by the Authority in Building 38E from 36,385 to 24,663 square feet. Terms for this lease agreement have been reached to commence on April 1, 2002, and end January 13, 2004, with annual rent charge of $11.21 per square foot for a total FY 2002 charge estimated at $350,845. This reduction has been anticipated in the FY 2002 Budget, reallocating $191,853 in building space charges for probable relocation of the Sheriff's Administration and Crime Lab to this building Palmer moved approval of the attached suggested Fiscal Note. Supported by Causey - FINANCE COMMITTEE Page 10 March 21, 2002 Mitchell. Motion carried unanimously on a roll call vote with Palmer and Dingeldey absent. 23. MR #02050 - COMMUNITY & ECONOMIC DEVELOPMENT/SOLID WASTE RESOURCE MANAGEMENT - CREATION OF ONE (1) GF/GP ASSOCIATE PLANNER AND ONE (1) SR CLERK III POSITION Community and Economic Development is requesting the creation of one Associate Planner in the Solid Waste Resource Management Unit, to oversee conversion of historical data with GIS data and assist in preparation and implementation planning projects related to waste management and specialized programs, and the creation of one Clerk III to provide support. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Patterson absent. 24. MR #02047 - PERSONNEL DEPARTMENT - FISCAL YEAR 2002-2004 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY TEAMSTERS LOCAL 214 Oakland County has negotiated a labor agreement with Teamsters Local 214, representing 17 General Staff Nurses, for FY 2002-2004. The agreement provides for a 4% increase for FY 2002, the same increase as general non-represented employees for FY 2003 and a wage re -opener for FY 2004. The contract also provides for an adjusted holiday leave schedule. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Patterson absent. 25. MR #02048 - PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION SECOND QUARTERLY REPORT FOR FY 2002 The Personnel Department has completed its review of 3 salary grade placement classifications for 3 positions and is recommending 1 class/1 position be upgraded, 1 class/1 position remain the same and 1 be removed from the Salary Grade Plan and reclassified as exempt. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote with Patterson absent. 26. MR #02046 - PERSONNEL - CLERICAL CLASSIFICATION STUDY OUTCOMES As a result of the study conducted by Personnel to improve the examination process for entry level clerical positions, Personnel is recommending collapsing the current clerical classification structure, including Clerk I, Clerk II, Clerk III, Typist 1, Typist II, into the ne w classifications of Clerk, Office Assistant I and Office Assistant II. Adjustments will be based on current job duties at a rate of pay that will keep employees closest to their current salaries, without a decrease in pay. Personnel will be implementing a new basic computerized skills test in consideration of service FINANCE COMMITTEE Page 11 March 21, 2002 orientation. This change should provide more flexibility to departments in determining whether typing skills are necessary. Conversion will take place on or about April 30, 2002. Costs are under review and any necessary budget amendments will be included with the Quarterly Forecast Report and resolution. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Melton. Motion carried unanimously on a roll call vote w ith Patterson absent. 27. MR #01288 - BOARD OF COMMISSIONERS - SUPPORT OF RAPE INTERVENTION TEAM "S.T.A.R.T." The resolution would authorize a not to exceed amount of $36,000 to the HAVEN for its Safe Therapeutic Assault Response Team (START) program. Fun ding would be used to support a Forensic Nurse trained in the proper collection and handling of rape evidence. The goal of the program is to provide consistency in the collection of rape kits to increase prosecution rates and to provide an immediate response to the victim through a properly trained nurse that would perform the exam and conduct an interview. At the direction of the Finance Committee on January 16, 2002, a professional services contract was drafted for this purpose and is before the commi ttee. Taub moved approval of the attached suggested Fiscal Note. Supported by Friedman Appel. Motion carried on a roll call vote with Dingeldey absent and Patterson absent. Melton moved to report to amend the resolution to add another BE IT FURTHER RESOLVED paragraph to read: BE IT FURTHER RESOLVED that in the event this program continues upon expiration of the attached contract, renewal of a contract for this program will be subject to Oakland County's Purchasing Policies and Procedures. Supported by Taub. Motion carried on a roll call vote with Dingeldey voting no and Patterson absent. 28. MR #02032 - BOARD OF COMMISSIONERS - PURCHASE OF AMERICAN MADE EQUIPMENT AND PRODUCTS The resolution, introduced by Mr. Melton, requests that it be identified where products purchased by Oakland County are manufactured and, if practicable and prudent, that comparable products manufactured in America be given preference over similar items manufactured outside the United States. Mr. Hylla distributed a copy of MR #92057 - Made in the USA. Mr. Hylla explained that 60% of those vendors doing business with Oakland County are located in Oakland County, 98% are located within the State of Michigan; this is without bid preferences. Purchasing follows those procedures implemented by the Board of Commissioners and is required to comply with specific grant guidelines for the purchase of certain items and vendor contracts. FINANCE COMMITTEE Page 12 March 21, 2002 Melton moved that the Committee report to recommend approval of the resolution. Supported by Friedman Appel. Motion failed on a roll call vote: Ayes: Causey-Mitchell, Friedman Appel, Melton Nays: Palmer, Obrecht, Taub, Dingeldey, Douglas, Moss Absent: Patterson 30. PRELIMINARY REVENUE ESTIMATES FOR FY 2003 AND FY 2004 GENERAL FUND/GENERAL PURPOSE OPERATIONS Preliminary revenue figures for FY 2002 - 2004 for General Fund/General Purpose operations were provided to the committee. Mr. Pardee indicated that revenue sharing and interest earnings are down. Reports indicating that the County's economy is improving are being closely monitored; however, the State's revenue sharing projections remain low. Budget meetings with County departments are scheduled to begin next week. If projections do not change, this may impact departmental budgets. Dingeldey moved to receive and file the Preliminary Revenue Estimates dated March 18, 2002. Supported by Moss. Motion carried on a voice vote. COMMUNICATIONS B. Contract Exception Report for the Month of February C. FIA Audit Response D. Michigan Municipal Finance Officers Association (MMFOA) - Report on Revenue Sharing E. CLEMIS and Related Funds - Financial Statements for the Quarter Ended December 31, 2001 Dingeldey moved to receive and file the communications A -D. Supported by Palmer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 12:52 p.m. _________________________ _______________________________ FINANCE COMMITTEE Page 13 March 21, 2002 Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.