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HomeMy WebLinkAboutMinutes - 2002.04.09 - 35721 April 9, 2002 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michi gan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, William Brian, George Suarez, John P. Garfield, Fran Amos, Terry L. Sever, Peter H. Webster, Thomas F. Middleton, and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management David Ross, Director Paul Hunter, Manager, Facilities Engineering Michael Hughson, Prop. Mgmt. Specialist Dick Johnston, Manager, FM&O Robert Larkin, Supervisor Facilities Planning Steve Stanford, Maintenance Planner Drain Commissioner Kevin Larsen, Chief Deputy Joseph Colaianne, Insurance Administrator Kathryn Fraser Sheriff's Department Chuck Snarey, Captain Steve Jacobs, Sergeant District Court 52 -3 Lynda Hammerstein, Court Administrator Planning & Economic Development Mary Langhauser, Supervisor Circuit Court ` Kevin Oeffner, Court Administrator Others Peter S. Ecklund, Jr., Attorney Doug LaFerle, French Associates Board of Commissioners Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF March 19, 2002 Amos moved approval of the March 19, 2002 minutes as printed. Supported by Garfield Motion carried on a voice vote. Planning & Building Committee Page 2 April 9, 2002 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John P. Garfield Fran Amos Terry L. Sever Peter Webster Thomas F. Middleton Vincent Gregory Charles E. Palmer Chairperson William Brian Vice Chairperson George Suarez Minority Vice Chairperson PUBLIC COMMENT None. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (AUTOMOLD PROJECT) – CITY OF AUBURN HILLS The EDC has commenced proceedings under the Economic Deve lopment Corporations Act for the benefit of Automold. Automold is a member of a UK Group of Companies named Latimer Automotive Group Limited. They design, develop and manufacture structural plastic components for the automotive industry worldwide. The company has leased 50,000 square feet of space to be utilized as offices and manufacturing areas. New state of the art injection molding presses/robotics/downstream assembly systems including vision inspection are to be installed. Total project cost $4,5 00,000 creating 50 jobs. Amos moved approval of the attached suggested resolution. Supported by Middleton. Motion carried on a unanimous roll call vote with Gregory absent. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (AUTOMOLD PROJECT) – CITY OF AUBURN HILLS It is necessary to confirm the appointment by the County Executive of two additional directors in connection with this project. William Ross and Mari Harvey -Edwards, who are representative of neighborhood residents and business interests likely to be affected, are confirmed in accordance with Section 4(2) of the Economic Development Corporations Act. Garfield moved approval of the attached suggested resolution. Supported by Suarez. Motion carried on a unanimous roll call vote with Gregory absent. DRAIN COMMISSIONER – WATERSHED MANAGEMENT PROGRAM AND CREATION OF THREE (3) ENVIRONMENTAL PLANNER I, ONE (1) ENGINEERING TECHNICIAN, AND ONE (1) GIS/CAD TECHNICIAN I POSITION Mr. Colaianne distributed copies of "Storm Water Phase II Final Rule" for Committee information. These regulations will be effective in March of 2003. The positions requested in this resolution will be used to initiate a program "watershed management progra m" coordinated through Chapter 20 of the Drain Code, that will provide assistance to Oakland County communities in meeting the minimum requirements under Phase II. The program will address other water quality and storm water issues that include soil erosi on and sedimentation control assistance, storm water design standards and engineering, watershed drainage, and operations and maintenance. Amos moved approval of the attached suggested resolution. Supported by Garfield. Motion carried on a roll call vote: Brian, Suarez, Garfield, Sever, Webster, Middleton and Gregory – Yes Palmer and Amos - No Planning & Building Committee Page 3 April 9, 2002 REPORT APPROVING THE FINAL PLANS AND PROJECT DESCRIPTION FOR THE BUILDING OF 52ND DISTRICT COURT, THIRD DIVISION AND COUNTY SHERIFF SUBSTATION LOCATED IN THE CITY OF ROCHESTER HILLS, OAKLAND COUNTY, MICHIGAN MR #01165 authorized the Oakland County Building Authority to finance the 52 -3 District Court/Sheriff's substation project through the sale of bonds. The resolution also required final plans and project description be approved by the Planning and Building Committee before they are attached to the Lease Contract to be executed. The City of Rochester Hills is not fully committed to the inclusion of the Substation at this time. This Report authorizes the issuance of bonds in the marketplace to fund the Courthouse only at this time ($18,100,000). When the city is ready to proceed with the Substation a separate issuance of bonds will be made in accordance with its project budget. Chairperson Palmer requested Facilities Management report to the Planning and Building Committee with updates on this project prior to commencement to construction. Garfield moved the Planning & Building Committee Report to the Oakland County Building Authority authorizing the issuance of bonds to fund the Courthouse only at this time. Supported by Palmer. Motion carried on a unanimous roll call vote. FACILITIES MANAGEMENT – RENOVATION AND FUNDING REQUEST TO ACCOMMODATE TWO JUDGESHIPS IN THE SIXTH JUDICIAL CIRCUIT COURT The FY 2002 Capital Improvement Program includes provision for the Circuit Court Renovations Project. The project includes the renovation of approximately 20,000 square feet of space and will be performed by in-house staff and by outside contractors obtained through the Purchasing Division. Total project costs including architectural services, x -ray and metal detection equipment, mechanical systems, electrical systems and high -density shelving and courtroom pews, mechanical and electrical design, moving costs, and contingency are estimated to be $1,473,000. Amos moved the Planning & Building Committee Report to the Finance Committee the Circuit Court Renovations project be approved and funding in the amount of $1,473,000, including contingency, be approved. Supported by Suarez. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF FIRST AMENDMENT TO LEASE 52-3 ROCHESTER DISTRICT COURT, 135 BARCLAY CI RCLE, ROCHESTER HILLS, MI 48307 The County of Oakland has acquired a 9.2 -acre parcel located on Barclay Circle in the City of Rochester Hills for construction of a new permanent County -owned courthouse facility to house Rochester District Court. Construction is scheduled for completion in the fall of 2003. The lease for 135 Barclay Circle expired on December 31, 2001. The Department of Facilities Management and Yorkshire International, LLP, the landlord, have negotiated a lease agreement allowing the Co urt to continue to occupy the existing courthouse until the completion of the new courthouse. The landlord has agreed to grant the County the right to extend the term of the lease on a month to month basis for an additional six -month period if necessary. Garfield moved approval of the attached suggested resolution. Supported by Amos. Motion carried on a unanimous roll call vote. Planning & Building Committee Page 4 April 9, 2002 DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF FIRST AMENDMENT TO LEASE 52-3 ROCHESTER DISTRICT COURT, 141 HAMPTON CIRCLE, SUITE 141, ROCHESTER HILLS, MI 48307 The County of Oakland has acquired a 9.2 -acre parcel located on Barclay Circle in the City of Rochester Hills for construction of a new permanent Cou nty-owned courthouse facility to house Rochester District Court. Construction is scheduled for completion in the fall of 2003. The lease for 141 Hampton Circle, Suite 141, expired on December 31, 2001. The Department of Facilities Management and A & P Investment Company, LLC, the landlord, have negotiated a lease agreement allowing the court staff to continue to occupy the existing offices until December 31, 2003. Garfield moved approval of the attached suggested resolution. Supported by Suarez. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF FIRST AMENDMENT TO LEASE 52-3 ROCHESTER DISTRICT COURT, 130 HAMPTON CIRCLE, SUITE 150, ROCHESTER HILLS, MI 48307 The County of Oakland has acquired a 9.2-acre parcel located on Barclay Circle in the City of Rochester Hills for construction of a new permanent County -owned courthouse facility to house Rochester District Court. Construction is scheduled for completion in the fall of 2003. The lease for 130 Hampton Circle, Suite 150, will expire on April 30, 2002. The Department of Facilities Management and A & P Investment Company, LLC, the landlord, have negotiated a lease agreement allowing the court staff to continue to occupy the existing offic es until December 31, 2003. Garfield moved approval of the attached suggested resolution. Supported by Suarez. Motion carried on a unanimous roll call vote. FACILITIES MANAGEMENT ENGINEERING – COURTHOUSE BUILDING ADDRESS The 1200 numbers have been in place on the Courthouse since the early 1970's to identify the entire Service Center's address. However, as the Campus grew it became necessary to better identify each facility with individual addresses to aid the public, mailings and emergency respons e. The completion of the Service Center signage program in the early 1990's has greatly improved building identification. However, the 1200 numbers on the Courthouse are confusing the public and need to be changed. It is planned to modify the sign to re ad 12 East. After Committee discussion the consensus is for Facilities Management to review the matter of building identification again in an effort to add 12 East in a prominent location while retaining the 1200 currently on the building. Suarez moved to Receive & File this item. Supported by Amos. Motion failed on a voice vote. Planning & Building Committee Page 5 April 9, 2002 FACILITIES MANAGEMENT ENGINEERING – OAKLAND COUNTY SERVICE CENTER 2002 -2012 "A LOOK FORWARD" The Planning & Building Committee requested a report from Facilities Management on future long -term development beyond the five -year Capital Improvement Program, of the Service Center and other offsite facilities. Mr. Ross distributed a bound report by Facilities Management "Oakland County Service Center 2002 -2012 A Look Forward." Mr. Ross highlighted the following areas: ➢ History of the Service Center ➢ History of the Master Plan ➢ Comparison with earlier plans ➢ A look at the entire county ➢ Service groups ➢ 2002 Service Center ➢ 2007 Service Center ➢ 2012 Service Center ➢ Reference 1: 2002 -2006 Capital Improvement Plan ➢ Reference 2: 2000 Facilities Report Chairperson Palmer requested the Committee to review the report for further discussion at the April 23, 2002 Planning & Building Committee meeting. . OTHER BUSINESS/ADJOURNMENT: Commissioner Garfield informed the Committee the Parks & Recreation Department will provide each Commissioner with 100 White Pine saplings at the May 2, 2002 Board meeting. There being no further busin ess the meeting was adjourned at 11:40 a.m. ____________________________________ Nancy Wenzel, Committee Coordinator _______________________________________ James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee approval.