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HomeMy WebLinkAboutMinutes - 2002.04.23 - 35725 April 23, 2002 The meeting was called to order by Chairperson Palmer at 9:05 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Mich igan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, William Brian, George Suarez, John P. Garfield, Fran Amos, Terry L. Sever, Thomas F. Middleton, and Vincent Gregory PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Peter H. Webster OTHERS PRESENT: Facilities Management Paul Hunter, Manager, Facilities Engineering Steve Stanford, Maintenance Planner Drain Commissioner John McCulloch, Drain Commissioner Kevin Larsen, Chief Deputy Joseph Colaianne, Insurance Adm inistrator Information Technology Joe Maletta, Manager Fiscal Services Lynn Sonkiss, Chief Sandy Greenacre, Supervisor Michael Pohlod, Analyst Board of Commissioners Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF April 9, 2002 Amos moved approval of the April 9, 2002 minutes as printed. Supported by Garfield Motion carried on a voice vote. PUBLIC COMMENT None. Planning & Building Committee Page 2 April 23, 2002 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John P. Garfield Fran Amos Terry L. Sever Peter Webster Thomas F. Middleton Vincent Gregory Charles E. Palmer Chairperson William Brian Vice Chairperson George Suarez Minority Vice Chairperson Chairperson Palmer requested the removal of Item #1, Drain Commissioner – Budget Amendment for Water and Sewer Rate Study, from the agenda. This budget amendment was approved in the Resolution "Department of Management and Budget – Fiscal Year 2002 First Quarter Financial Forecast and Budget Amendments" approved by the Board of Commissioners on April 18, 2002. There was no objection. CONSENT AGENDA Garfield moved to Receive and File Item A – Facilities Management 2002 Capital Improvement Program Monthly Progress Report April 2002. Supported by Amos. Motion carried on a voice vote. DRAIN COMMISSIONER – BUDGET AMENDMENT FOR WATER QUALITY GRANT MATCH A modified version of this proposed resolution titled DRAIN COMMISSIONER – BUDGET AMENDMENT FOR WATER QUALITY STUDY was distributed. The Drain Commissioner is requesting approval for a study to participate with Macomb County and the Army Corps of Engineers in developing a Water Quality Monitoring Strategic Plan for the Lake St. Clair Watershed. The County's cost to participate will be $4,500 the cost will be offset by reducing Operating Transfer Out within the Drain Commissioner's Operating Budget. Brian moved approval of the attached suggested resolution. Supported by Amos. Motion carried on a unanimous roll call vote with Webster absent. DRAIN COMMISSIONER – UTILITY BILLING INFORMATION SYSTEM IMPLEMENTATION – TRANSFER TO INFORMATION TECHNOLOGY The Drain Commissioner's office provides water supply and sewage disposal services for approximately 37,000 accounts in 17 communities. Each of these communities has an individualized approach to determining water and sewer rates and level of service to residents. This new Utility Billing Information System will provide an increase in functionality and reporting capabilities. The cost of the new system is approximately $808,633. $447,263 will be paid directly from the Water and Sewer Fund and $251,370 will be transferred to the Department of Information Technology to cover server hardware, database an d operating system software and implementation services. Amos moved approval of the attached suggested resolution. Supported by Garfield. Motion carried on a unanimous roll call vote with Webster absent. DRAIN COMMISSIONER – OFFICE REMODELING PROJECT A space allocation study of the Drain Commissioner's Office resulted in a plan that includes the elimination of three enclosed offices, the creation of two new integrated walled offices, creation of seven cubicle workstations, creation of a true receptio n area, a mailroom, a kitchenette, 40% floor space increase for an Engineering and Construction conference room, and an expanded file storage room to accommodate a high density mobile filing system. The cost is estimated at $201,700. Garfield moved approval of the attached suggested resolution. Supported by Gregory. Motion carried on a unanimous roll call vote with Webster absent. Planning & Building Committee Page 3 April 23, 2002 DRAIN COMMISSIONER – COUNTY ORDINANCE FOR ENFORCEMENT OF PART 91 OF THE MICHIGAN NATURAL RESOURCES AND ENVIRONMENTAL PROTECTION ACT, SOIL EROSION AND SEDIMENTATION CONTROL This item was postponed from the March 19, 2002 meeting to this date. Corporation Counsel, the Drain Commissioner and Commissioners Palmer, Brian and Sever will be meeting later for further discussion and development of an acceptable County Ordinance. This item is carried forward to the May 7, 2002 meeting. ESTABLISHMENT OF A SELECTION COMMITTEE FOR ARCHITECT/ENGINEER AND CONSTRUCTION MANAGER FOR OFF ICE BUILDING RENOVATION Facilities Management was authorized to receive proposals from architect/engineers and construction managers to provide design and renovation services of the Office Building at 2100 Pontiac Lake Road currently known as the Oakland Schools Administration Building. The Selection Committee will evaluate written proposals, interview the firms receiving the highest evaluations, and select the best firms for recommendation to the Planning and Building Committee. Chairperson Palmer suggested Commissioner Brian, himself and Ken Strobel of the Building Authority serve on the Selection Committee. Amos moved the above -mentioned people be appointed to the Selection Committee. Supported by Gregory. Motion carried on a unanimous roll call vo te with Webster absent. FACILITIES MANAGEMENT ENGINEERING – OAKLAND COUNTY SERVICE CENTER 2002 -2012 "A LOOK FORWARD" The Planning & Building Committee requested a report from Facilities Management on future long -term development beyond the five -year Capital Improvement Program, of the Service Center and other offsite facilities. This item was carried forward from the April 9 th meeting to allow the Commissioners an opportunity to review "A Look Forward" Commissioner Sever stated Mr. Ross and staff have been invited to the next Republican Caucus for a full presentation. The Democrats will be invited to attend this meeting also. Amos moved to Receive & File this item. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMEN T: There being no further business the meeting was adjourned at 9:40 a.m. ____________________________________ ________________________________________ Nancy Wenzel, Committee Coordinator James H. VanLeuven, Jr. Administrative Director NOTE: The foregoing minutes are subject to Committee approval.