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HomeMy WebLinkAboutMinutes - 2002.04.25 - 35728SUE ANN DOUGLAS Chairperson CHUCK MOSS Vice Chairperson BRENDA CAUSEY-MITCHELL Minority Vice Chairperson April 25, 2002 The meeting of the Finance Committee was called to order at 9:06 a.m. by Chairperson Douglas, in Committee Room A, Commissioners= Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Sue Douglas, Chair; Chuck Moss, Vice Chair; Brenda Causey-Mitchell, Minority Vice Chair; Charles Palmer; Larry Obrecht; Shelley Taub; Nancy Dingeldey; William Patterson; Michelle Friedman Appel; Tim Melton. COMMITTEE MEMBERS ABSENT WITH NOTICE: . OTHERS PRESENT: CORPORATION COUNSEL Jody Schaffer, Assistant Counsel DRAIN COMMISSIONER Kevin Larsen, Chief Deputy EMERGENCY RESPONSE Tracey McGee, Coordinator EXECUTIVE OFFICE Doug Williams, Deputy Executive Robert Daddow, Assistant Deputy FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief Joe Matkosky, Supervisor Wayne Keller, Supervisor Rena Joseph, Analyst Mike Pohlod, Analyst MANAGEMENT & BUDGET Laurie Van Pelt, Deputy Director MEDICAL EXAMINER Bob Gerds, Administrator PARKS & RECREATION Dan Stencil, Administrator PERSONNEL Brenthy Johnston, Analyst PLANNING & ECONOMIC DEV. Dan Hunter, Manager Bret Rasegan, Supervisor PUBLIC SERVICES Mike Zehnder, Director SHERIFF Dale Cunningham, Business Manager SUPPORT SERVICES Todd Birkle, Manager EASTER SEALS Robert Conaway, Legislative Representative OTHERS Brad Stencil, Student, Independence Elementary BOARD OF COMMISSIONERS James H. VanLeuven, Jr., Director Harvey Wedell, Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Larry Obrecht Shelley Taub Nancy Dingeldey William Patterson Michelle Friedman Appel Tim Melton FINANCE COMMITTEE Page 2 April 25, 2002 Patterson moved approval of the minutes of April 11, 2002, as printed. Supported by Dingeldey Motion carried on a voice vote. PUBLIC COMMENT: Mr. Stencil introduced his son, Brad, who was in attendance as part of Bring Your Child to Work Day. AGENDA A revised sheet was distributed for item 5, page 3. Item 15 was removed from the agenda as Mr. Moffitt was not able to attend today's meeting. A review of the Comprehensive Annual Financial Report for Year End 2001 will be schedul ed for May 23, 2002, at 11:00 a.m. following the regular Finance Committee meeting. 5. CONTINGENCY REPORT The Contingency Fund balance of $163,882 will be reduced by items 11 ($5,250) and 12 ($19,701) to $138,931. Palmer moved to receive and file the Contingency Report dated April 17, 2002. Supported by Moss. Motion carried on a voice vote. 6. MR #02109 - ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROYAL OAK - FY 2000, FY 2001, FY 2002 ALLOCATION The City of Royal Oak is requesting reimbursement of its annual FY 2000, 2001 and 2002 $245,308.64 Environmental Infrastructure Fund allocations ($735,925.92 total) for expenses incurred with the 14 Mile Road Relief Sewer and Maxwell Avenue Relief Sewer Projects. Palmer moved approval of the attached suggested Fiscal Note. Supported by Dingeldey Motion carried unanimously on a roll call vote with Friedman Appel absent. 7. MR #02106 - SHERIFF DEPARTMENT - CAMP DEARBORN CONTRACT FOR LAW ENFORCEMENT SERVICES FOR THE 2002/2003/2004 SEASONS The Sheriff is requesting authorization to contract with the City of Dearborn to provide law enforcement patrol services for Camp Dearborn, located in Milford Township, for 12 weeks during the 2002/2003/2004 calendar years, as detailed in the contract under Section F.24. The contract will include one Deputy II, four Deputy I and 10 part -time non-eligible Park Deputies. Consistent with past practice, the City of Dearborn will be charged at the higher standard rates for non-Oakland County contracts. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Patterson. FINANCE COMMITTEE Page 3 April 25, 2002 Motion carried unanimously on a roll call vote with Friedman Appel absent. 8. MR #02107 - SHERIFF'S DEPARTMENT - CONTRACT AMENDMENT #6 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 1999 -2003 The Sheriff is requesting authorization to amend its law enforcement contract with Oakland Township, beginning May 4, 2002, to add one Deputy II, no fill, to the contracted patrol unit, bringing the total number of contracted deputies to 13. Obrecht moved to approve the attached suggested Fiscal Note. Supported by Causey-Mitchell. Motion carried unanimously on a roll call vote with Friedman Appel absent. 9. MR #02104 - DRAIN COMMISSIONER - WATERSHED MANAGEMENT PROGRAM AND CREATION OF THREE (3) ENVIRONMENTAL PLANNER I, ONE (1) ENGINEERING TECHNICIAN, AND ONE (1) GIS/CAD TECHNICIAN I POSITION The Drain Commissioner is requesting creation of a new unit titled Watershed Management under the Engineering and Construction Division, the transfer of one Construction Inspector I to this new unit with funding changing from Special Revenue to General Fund/General Purpose (GF/GP), creation of three GF/GP Environmental Planner I positions, one GF/GP Engineering Technician position and one GIS/CAD Technician I position. Funding will be changed from GF/GP to special revenue at the beginning of fiscal year 2004, with continuation of these positions beyond 2003 contingent upon establishment of watershed or sub-watershed drainage districts under Chapter 20 of the Drain Code. The program will be funded from the General Fund Designated Fund Balance - Mainland Construction. A copy of the Watershed Management Program Proposed Budget for FY 2002 and 2003 was distributed (on file). Mr. Larsen explained that creation of this program is in response to the Federal Government's proposed Phase II Storm Water Regulations, which will require at least 40 of the County's 61 communities to seek coverage under a general permit by Mar ch 8, 2003. Obrecht moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Palmer voting no. 10. PARKS AND RECREATION COMMISSION - SUPPORT FOR ACCEPTANCE OF MINI-GRANT FROM THE OAKLAND COUNTY CULTURAL COUNCIL AND MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS FOR THE 2002 SINGSATION TRAVELING MUSIC SHOW PROGRAM Parks and Recreation has been awarded a $4,000 mini -grant, from the Oakland County Cultural Council and Michigan Council for the Arts and Cultural Affairs, for its 2002 Singsation Traveling FINANCE COMMITTEE Page 4 April 25, 2002 Music Show. Parks and Recreation will be providing matching funds of $16,281 through in -kind contribution and $9,550 through admission and application fees. Patterson moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 11. MR #02105 - EMERGENCY MANAGEMENT - TORNADO WARNING SYSTEM EXPANSION - MILFORD TOWNSHIP Milford Township is requesting authorization to i ncrease its participation in the County's tornado warning system with the purchase of one additional siren. Total cost of the sirens is $21,000. Consistent with County policy, the Township will pay 75%, or $15,750, of the purchase cost and the County will pay the remaining 25%, or $5,250, retain ownership and be responsible for maintenance and electrical costs. Funding is available in Contingency. Milford Township currently has five sirens. Palmer moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Patterson absent. 12. MR #02108 - PUBLIC SERVICES/MEDICAL EXAMINER - CREATION OF ONE (1) GF/GP DEPUTY FORENSIC PATHOLOGIST POSITION The Medical Examiner (ME) is requesting creation of one General Fund/General Purpose (GF/GP) Deputy Forensic Pathologist position to replace the current Forensic Pathologist contract that began in December 1999. Contracted services required that the ME provide oversight, assistance and supervision of the contractor. Elimination of the contract and creation of this position will free up the Medical Examiner, accommodate the increased workload and allow the ME's office to maintain the high standards set by national guidelines. Position costs will be partially recouped in FY 2002 and are expected to be fully recovered through increased revenue beginning in 2003. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Causey-Mitchell. Motion carried unanimously on a roll call vote. 13. COMMUNITY & ECONOMIC DEVELOPMENT/PLANNING & ECONOMIC DEVELOPMENT SERVICES - ONE STOP SHOP RESTRUCTURING The Planning and Economic Development Services Division is requesting personnel restructuring of the division through positions transfers, reclassifications and creation of one new position titled Supervisor - Information Services, grade 15, as detailed in the resolution and Fiscal Note, to meet demand for updated business practices and new products and service. Dingeldey moved approval of the attached suggested Fiscal Note. Supported by Moss. FINANCE COMMITTEE Page 5 April 25, 2002 Motion carried unanimously on a roll call vote. 14. MR #02088 - BOARD OF COMMISSIONERS - AMEND LAW ENFORCEMENT MEMORIAL TO FALLEN HEROES MEMORIAL MR #01189 authorized a Law Enforcement Memorial i n tribute to those who had honorably served in law enforcement in Oakland County and the establishment of the Oakland County Law Enforcement Memorial Fund in which to place contributions. The Sheriff was designated as the facilitator for this purpose. As a result of the September 11, 2001 terrorist attacks, the Sheriff wishes to expand the scope of the memorial to all fallen heroes in the law enforcement and firefighter communities through the State of Michigan. This proposed resolution, introduced by Mr. Palmer, would endorse this expanded concept, adjust the name of the Fund and identify that all construction or renovation costs for the memorial will be the responsibility of that Fund. A suggested report was developed by Fiscal Services. Mr. Soave ind icated that the County would not handle the banking for this Fund and it would not appear in the County's Financial Reports. Patterson moved approval of the attached suggested Finance Report to remove the second BE IT FURTHER RESOLVED paragraph. Supporte d by Patterson. Motion carried unanimously on a roll call vote with Friedman Appel absent. Palmer moved approval of the attached suggested Fiscal Note. Supported by Causey - Mitchell. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Contract Exception Report for Month of March Obrecht moved to have the committee request that Barb Hankey meet with 52 -4 District Court to inform them of the availability of the County's Community Corrections programs and to let the Court know that the Board of Commissioners encourages utilization of these programs. Supported by Moss. Motion carried on a voice vote. B. Oakland Press Article (April 10, 2002): Palace Gets Security Checkup C. Community Mental Health Authority - Finance Report D. Huron - Clinton Metropolitan Authority: Tax Levy for 2002-2003 E. Prosecuting Attorney - FY 2003 District Court Advocacy Program (VOCA) Grant Application Moss moved to receive and file the communications A -E. Supported by Dingeldey. Motion carried on a voice vote. FINANCE COMMITTEE Page 6 April 25, 2002 OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 9:50 a.m. _________________________ _______________________________ Helen Hanger James H. VanLeuven, Jr. Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.